Paul D. Camp Community College
Position # W0302 - Part Time Position (29 hours per week)
No Benefits
Administrative Assistant, with limited book-keeping responsibilities
Franklin Campus
This position reports to the Vice President of Institutional Advancement. The position is
responsible for providing high level administrative support, and limited book-keeping
support, to the VP of Institutional Advancement.
Will provide information about program and services, events, publications and other
program business to callers & visitors; prepare correspondence for senior staff as
needed; and, perform other IA office duties, as requested by VP. Will compile,
compose, and edit correspondence; complete mail merge letters; prepare & submit
purchase requisitions; recommend purchases; work & communicate well with all levels
of internal management and staff, as well as outside clients; maintain calendar for VP
and ensures that information is readily available; update tasks to ensure progress to
deadlines; assures discreet handling of all department business. The position will assist
with the maintenance of financial and scholarship records associated with PDCCC’s
Foundation and the Office of Institutional Advancement. The position will track financial
donations and scholarships using Microsoft Excel and other necessary software such as
Sage and Quick Books. Training will be provided for new software options. Position will
assist as needed in maintaining appropriate records, recording the receipt of donations,
revenues, other revenue, scholarship disbursements and other appropriate
expenditures. Retain & develop the schedule of retention and disposal, and dispose of
program records in accordance with the Library of Virginia Records Retention and
Disposition Schedules for State Agencies. Arrange meetings to include determining a
suitable location and notifying attendees; reserve needed AV, computer equipment;
and, prepare photocopies as needed.
Education: Associate’s degree in Administrative Services, Business, Finance,
Accounting or related field and/or equivalent combination of education and experience
required.
Knowledge, Skills and Abilities:
 Thorough knowledge of personal computers in a Windows-based environment
required.
 Thorough knowledge of word processing, spreadsheet, database, data
extraction, and presentation software required. Microsoft Office preferred.
 Demonstrated ability to communicate (oral & written) effectively.
 Strong interpersonal communication skills, working with diverse populations.
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Ability to communicate effectively.
Ability to manage projects independently.
Ability to manage simultaneous, important, and complex taskings.
Demonstrated organizational skills, particularly in filing and setting work priorities.
Public relations skills and the ability to work in a team environment.
Ability to work without supervision and meet deadlines, follow instructions and
cooperate with administration.
Ability to maintain confidentiality, organize tasks and prioritize.
Ability to work some evenings and weekends, and to travel occasionally
overnight.
Knowledge of proper business etiquette and protocol
Demonstrates ability to work under pressure
Ability to meet and assist the public.
Salary Range: $12.00/hr. to $14.00/hr. depending upon experience
CLOSING: Position open until filled. Late or incomplete applications are not accepted.
APPLICATION PROCESS: For consideration, applicants must submit a current résumé,
names, addresses and phone numbers of 3 professional references, and a completed
Commonwealth of Virginia Application for Employment (available online at
http://jobs.virginia.gov/). Please direct correspondence to:
Jackie Spiker
Director of Human Resources
Paul D. Camp Community College
100 N. College Drive
Franklin, VA 23851
757-569-6708
jobs@pdc.edu
Application packets must be e-mailed to jobs@pdc.edu. E-mail attachments are accepted only
in uncompressed MS Word or Adobe Acrobat (PDF) file formats.
Additional information about PDCCC and the position may be obtained by calling (757) 5696708.
All PDCCC positions require satisfactory completion of background checks prior to employment.
Paul D. Camp Community College is an E-Verify and EEO/AA employer.
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