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American Accounting Association 5717 Bessie Drive Sarasota, FL 34233-2399 Phone: (941) 921-7747 Fax: (941) 923-4093 Email: office@aaahq.org http://aaahq.org ISSUES IN ACCOUNTING EDUCATION Vol. 22, No. 4 November 2007 pp. 32–43 TEACHING NOTES Identifying and Coping with Balance Sheet Differences: A Comparative Analysis of U.S., Chinese, and French Oil and Gas Firms Using the ‘‘Statement of Financial Structure’’ Yuan Ding, Gary M. Entwistle, and Hervé Stolowy PRINCIPAL THEMES EXPLORED IN THE CASE ● ● ● Balance sheet format differences: ● single-step versus multiple-step ● ordering of the two sides of the balance sheet (decreasing versus increasing) Preparation of a Statement of Financial Structure; Comparative analysis using the Statement of Financial Structure. REQUIREMENT 1: IDENTIFY BALANCE SHEET FORMAT DIFFERENCES Comparing firms’ financial situations is important for accounting information users. However, such comparability—most notably between firms in different countries—is made challenging as many countries either encourage, require, or accept a diversity of presentation formats, for example, in the firms’ balance sheets. The key choices firms have in the presentation of their balance sheet are (1) the degree of ‘‘fineness,’’ that is, whether the assets and liabilities will ‘‘stand alone’’ or be ‘‘mixed’’ (single versus multiple-step), and (2) the ordering of assets and liabilities (e.g., by increasing or decreasing liquidity and maturity) (see Figure TN1). Single-Step versus Multiple-Step In a ‘‘single-step’’ approach, the assets and liabilities ‘‘stand alone.’’ That is, none of the assets (or liabilities), either current or noncurrent, are mixed with any liabilities (or assets) in the balance sheet. In contrast, in a ‘‘multiple-step’’ format, assets and liabilities can be mixed to create various subsets or mixtures of assets and liabilities. The multiple step approach is common in the U.K. and other Commonwealth countries (e.g., India), and is sometimes used in The Netherlands; this approach is rare in the U.S. Yuan Ding is a Professor at China Europe International Business School, Gary M. Entwistle is a Professor at the University of Saskatchewan, and Hervé Stolowy is a Professor at the HEC School of Management, Paris. 32 33 Identifying and Coping with Balance Sheet Differences FIGURE TN1 Balance Sheet Presentation “Single-step” Fineness “Multiple-step” Presentation of the balance sheet Decreasing liquidity and maturity Ordering preference Increasing liquidity and maturity The single-step and the multiple-step approaches reflect different readings of the balance sheet equilibrium: Single-step → Assets ⫽ Liabilities ⫹ Stockholders’ equity Multiple-step → Assets ⫺ Liabilities ⫽ Stockholders’ equity An example of multiple-step format is provided in Table 1. Decreasing versus Increasing Order of Liquidity and Maturity In a balance sheet, the ordering of assets and liabilities (and equity) can differ based on notions of liquidity and maturity. Although such ordering—in terms of relative liquidity (for resources) and maturity (for obligations)—does not in and of itself change anything of substance for the firm, there do tend to be differences in practice between countries. The North American tradition—both U.S. and Canada—tends to favor reporting first those items that help users understand the short-term survival potential of the firm. Consequently, assets TABLE 1 Multiple-Step Balance Sheet (British presentation) ⫺ ⫽ ⫺ ⫽ ⫽ Assets Current liabilities Assets minus current liabilities Noncurrent liabilities Total net assets Stockholders’ equity Control: Net assets ⫽ Stockholders’ equity Issues in Accounting Education, November 2007 34 Ding, Entwistle, and Stolowy are listed in decreasing order of liquidity, beginning with cash and other highly liquid assets, and followed by the firm’s capital assets. Short-term liabilities—having a closer maturity date—would also be recorded prior to long-term liabilities—refer to Case materials, Exhibit 5, and the Appendix, Panel A. Conversely, the Continental European tradition tends to favor reporting the ‘‘stock’’ of assets (i.e., long-term resources) first, thus emphasizing the firm’s long-term potential. Hence, on the asset side, the firm’s capital assets would be reflected first, while the firm’s stockholders’ equity would take precedence over liabilities—refer to Table 2. We now examine these two choices of balance sheet presentation for the three companies. Table 3 highlights the differences (and similarities), using Exxon as the comparison firm and using the 2005 balance sheet amounts. It should be noted that no one presentation style is intrinsically superior, nor should the informational content being provided necessarily be affected by the form of presentation. Note how each studied balance sheet represents a common format: ● ● ● U.S. format (single-step and decreasing): Exxon British format (multiple-step): Sinopec Continental European format (single-step, increasing): Total. Differences in Terminology At this point, we could add that there are also sometimes different balance sheet terms in addition to varying formats. The issue of differences between U.S. and U.K. terminology has been developed in several books (Saudagaran 2004, 151–152; Choi and Meek 2005, 340; Kothari and Barone 2006, 17; Stolowy and Lebas 2006, 110–111; Doupnik and Perera 2007, 403 and 406). Well-known examples of these differences include: statement of financial position (U.S.) and balance sheet (U.S./U.K.), inventories (U.S.) and stocks (U.K.), accounts receivable (U.S.) and trade debtors (U.K.), and stocks (U.S.), and shares (U.K.). In the present case, there are no significant differences because the non-U.S. balance sheets (Sinopec and Total) have mostly adopted the U.S. terminology. For instance, they both use the term ‘‘inventories.’’ REQUIREMENT 2: PREPARE SBS AND SFS Preparation of the Simplified Balance Sheet A company’s simplified balance sheet is structured based on the premise that two separate ‘‘time horizons’’ (current or short-term; noncurrent or long-term) exist for each TABLE 2 Balance Sheet (Continental European presentation) 000 currency units Assets Stockholders’ equity and liabilities Land and equipment Inventories Accounts receivable Cash 220 160 100 40 Stockholders’ equity 320 Long-term liabilities Short-term liabilities 110 90 Total 520 Total 520 Issues in Accounting Education, November 2007 Identifying and Coping with Balance Sheet Differences 35 TABLE 3 Balance Sheet Comparison of the Three Companies Exxon (Based on U.S. GAAP) Criteria Single-step versus multiplestep Sinopec (Based on IFRS) (as compared to Exxon) Total (Based on IFRS) (as compared to Exxon) Multiple-step Single-step Single-step The assets and liabilities ● The assets and liabilities ● The assets and stand alone (i.e., they are do not stand alone. The liabilities similarly not mixed together: all current assets are stand alone (all assets the assets are presented combined with current followed by all equity followed by all liabilities liabilities to give net and all liabilities). ● The balance sheet and then all equity). current liabilities ● The balance sheet follows the traditional (25,358). Total assets follows the traditional accounting equation are combined with accounting equation as as follows: current liabilities to give follows: Total Assets Total Assets total assets less current ⫽ Total Liabilities ⫽ Shareholders’ liabilities (366,672). ⫹ Shareholders’ Equity. ● The balance sheet Equity ⫹ Total In numeric terms: follows the traditional liabilities. In numeric 208,335 ⫽ 97,149 accounting equation as terms: 106,144 ⫹ 111,186. ⫽ 41,483 ⫹ 64,661. follows: Total Assets* ⫺ Total Liabilities ⫽ Shareholders’ Equity. In numeric terms: 366,672 – 113,676 ⫽ 252,996. * Note that total assets is net of current liabilities. Decreasing Decreasing order Concept not applicable Increasing order versus ● Current assets precede ● Noncurrent assets (because the assets and increasing noncurrent assets and precede current assets. liabilities are combined). order of current liabilities precede Shareholders’ equity liquidity / noncurrent liabilities. precedes liabilities. maturity ● Current assets are Noncurrent liabilities ordered by decreasing precede current liquidity, with most liabilities. ● Current assets are liquid current assets ordered by increasing (cash and cash liquidity, with least equivalents) shown first. ● The overall ordering is liquid current assets from top to bottom: (inventories) shown current assets, first. ● The overall ordering noncurrent assets; is from top to bottom: current liabilities, noncurrent assets, noncurrent liabilities, current assets; shareholders equity. shareholders’ equity, noncurrent liabilities, current liabilities. ● Issues in Accounting Education, November 2007 36 Ding, Entwistle, and Stolowy side (assets and liabilities) of the balance sheet. These time horizons in turn correspond to different types of decisions that are required for the firm’s assets and liabilities. The preparation of the simplified balance sheet is a preliminary step toward completing the statement of financial structure. Pedagogically, however, it is a most difficult part of the process because the balance sheet items must be grouped properly into the three subcategories of assets, liabilities, and equity. Some items in the balance sheet may be difficult to classify because they can fall into two categories; hence, judgment is required. For example, some categories of short-term investments could be classified not only as positive cash, but also as current assets (excluding cash) if we assume that these investments cannot be easily transformed into cash. Importantly, consistent categorization of like items is required across the comparison firms. Tables 4 to 6 present, respectively, the simplified balance sheets for Exxon, Sinopec, and Total. Preparation of the Statement of Financial Structure Once the simplified balance sheet has been prepared, the creation of the statement of financial structure is relatively straightforward and mechanistic. Tables 7 to 9 present, TABLE 4 Simplified Balance Sheet Exxon (millions of U.S. dollars) 2005 2004 2003 Cash Current assets (excluding cash) Noncurrent assets Total assets Short-term bank loans and bank overdrafts Current liabilities (excluding short-term bank loans and bank overdrafts) Long-term liabilities Equity Total stockholders’ equity, provisions and liabilities 33,275 40,067 134,993 208,335 1,081 45,226 23,135 37,242 134,879 195,256 2,330 40,651 10,626 35,334 128,318 174,278 2,551 35,835 50,842 111,186 208,335 50,519 101,756 195,256 45,977 89,915 174,278 TABLE 5 Simplified Balance Sheet Sinopec (millions of renminbi) 2005 2004 2003 Cash Current assets (excluding cash) Noncurrent assets Total assets Short-term bank loans and bank overdrafts Current liabilities (excluding short-term bank loans and bank overdrafts) Long-term liabilities Equity Total stockholders’ equity, provisions, and liabilities Issues in Accounting Education, November 2007 14,747 130,544 392,030 537,321 15,392 155,257 18,280 101,991 354,323 474,594 20,009 126,268 18,447 84,592 317,145 420,184 19,990 109,282 113,676 252,996 537,321 104,231 224,086 474,594 93,346 197,566 420,184 37 Identifying and Coping with Balance Sheet Differences TABLE 6 Simplified Balance Sheet Total 2005 Noncurrent assets Current assets (excluding cash) Cash Total assets Equity Long-term liabilities Current liabilities (excluding short-term bank loans and bank overdrafts) Short-term bank loans and bank overdrafts Total stockholders’ equity, provisions, and liabilities (millions of euros) 2004 2003 62,391 39,435 4,318 106,144 41,483 31,233 30,500 53,827 29,080 3,860 86,767 32,418 27,572 25,392 50,450 23,273 6,240 79,963 31,466 25,388 20,931 2,928 106,144 1,385 86,767 2,178 79,963 TABLE 7 Statement of Financial Structure Exxon (millions of U.S. dollars) 2005 2004 2003 Equity Long-term liabilities Noncurrent assets Working capital Current assets (excluding cash) Current liabilities (excluding short-term bank loans and bank overdrafts) Working capital need Cash Short-term bank loans and bank overdrafts Net cash Control: Working capital less Working capital need ⫽ Net cash 111,186 50,842 (134,993) 27,035 40,067 (45,226) 101,756 50,519 (134,879) 17,396 37,242 (40,651) 89,915 45,977 (128,318) 7,574 35,334 (35,835) (5,159) 33,275 (1,081) 32,194 32,194 (3,409) 23,135 (2,330) 20,805 20,805 (501) 10,626 (2,551) 8,075 8,075 respectively, the statements of financial structure for Exxon, Sinopec, and Total. Note how in preparing these statements, three working capital measures are presented: working capital, working capital need, and net cash. These are discussed in more detailed below. Cash Equation The three main concepts: working capital, working capital need, and net cash introduced in Exhibit 4 (in the case) are interrelated in what we call the cash equation. Given that ‘‘stockholders’ equity plus liabilities’’ always equal total assets (this equality being known as ‘‘balance sheet equation’’), we can get different structures by moving items from side to side of the balance sheet equation, as demonstrated below. Issues in Accounting Education, November 2007 38 Ding, Entwistle, and Stolowy TABLE 8 Statement of Financial Structure Sinopec (millions of renminbi) 2005 2004 2003 Equity Long-term liabilities Noncurrent assets Working capital Current assets (excluding cash) Current liabilities (excluding short-term bank loans and bank overdrafts) Working capital need Cash Short-term bank loans and bank overdrafts Net cash Control: Working capital less Working capital need ⫽ Net cash Balance sheet equation Assets PC ⫹ CA ⫹ NCA 252,996 113,676 (392,030) (25,358) 130,544 (155,257) 224,086 104,231 (354,323) (26,006) 101,991 (126,268) 197,566 93,346 (317,145) (26,233) 84,592 (109,282) (24,713) 14,747 (15,392) (645) (645) (24,277) 18,280 (20,009) (1,729) (1,729) (24,690) 18,447 (19,990) (1,543) (1,543) Stockholders’ Equity and Liabilities NegC ⫹ CL ⫹ LTL ⫹ E ⫽ Without breaking the equilibrium, by moving NCA to the right and NegC and CL to the left, we have: Cash Equation (1) (PC ⫺ NegC) ⫹ (CA ⫺ CL) (LTL ⫹ E ⫺ NCA) NC ⫹ WCN WC Or by moving WCN to the right, we have: Cash Equation (2) (PC ⫺ NegC) ⫽ (LTL ⫹ E ⫺ NCA) ⫺ (CA ⫺ CL) NC ⫽ WC ⫺ WCN Or by moving NC to the right and WCN to the left, we have: Cash Equation (3) (CA ⫺ CL) (LTL ⫹ E ⫺ (NCA) ⫺ (PC ⫺ NegC) WCN WC ⫺ NC This demonstrates that, from the balance sheet equation, we can get three variations of a new equation named the ‘‘cash equation’’: 1. Working capital ⫽ Working capital need ⫹ Net cash 2. Working capital ⫺ Working capital need ⫽ Net cash 3. Working capital need ⫽ Working capital ⫺ Net cash Issues in Accounting Education, November 2007 39 Identifying and Coping with Balance Sheet Differences TABLE 9 Statement of Financial Structure Total 2005 Equity Long-term liabilities Noncurrent assets Working capital Current assets (excluding cash) Current liabilities (excluding short-term bank loans and bank overdrafts) Working capital need Cash Short-term bank loans and bank overdrafts Net cash Control: Working capital less Working capital need ⫽ Net cash (millions of euros) 2004 2003 41,483 31,233 (62,391) 10,325 39,435 (30,500) 32,418 27,572 (53,827) 6,163 29,080 (25,392) 31,466 25,388 (50,450) 6,404 23,273 (20,931) 8,935 4,318 (2,928) 1,390 1,390 3,688 3,860 (1,385) 2,475 2,475 2,342 6,240 (2,178) 4,062 4,062 The cash equation, introduced above and which makes the link between the three working capital concepts, establishes a critical liaison between the constituents of the balance sheet and allows users and analysts of financial information to evaluate the position of the firm with regard to its operating cycle. However, it is important to insist on the idea that the SFS necessitates the use of method (a) (refer to Case materials, Figure 1) because it relates the excess of long-term funding (working capital with method (a)) to the financing need arising from the operating cycle (working capital need), the net cash being a ‘‘resulting figure.’’ REQUIREMENT 3: COMPARATIVE ANALYSIS OF THE STATEMENTS OF FINANCIAL STRUCTURE Preliminary Remarks In all three consolidated balance sheets, we observe that the separation between noncurrent assets versus current assets and between noncurrent liabilities versus current liabilities is clearly defined, hence easing the preparation of the simplified balance sheets and statements of financial structure. Note also how Exxon has a balance sheet item entitled ‘‘Equity of minority and preferred shareholders in affiliated companies’’ that it includes in long-term liabilities; similar minority interest balances in Sinopec and Total are included in their equity sections. We emphasize, however, that this difference has no influence on our financial structure analysis since both long-term liabilities and equity are similarly included in the computation of WC. Note that to complete the Statement of Financial Structures, we need additional information from the notes to the financial statements— these are shown at the bottom of the balance sheets. For example, in the case of Exxon, the amount in line item ‘‘Short-term bank loans and bank overdrafts’’ is considered to include ‘‘Bank loans’’ and ‘‘Commercial paper,’’ for Sinopec it consists of the firm’s ‘‘Shortterm loans,’’ and for Total it is the ‘‘Current financial debt and bank overdrafts.’’ In our comparison below, we will show that while the three companies operate in the same industry, they employ different financial structures. Issues in Accounting Education, November 2007 40 Ding, Entwistle, and Stolowy Global Overview As mentioned above, the three companies’ balance sheets are prepared using three different formats. In addition, each balance sheet reports its results in different currencies: U.S. dollars (Exxon), renminbi (Sinopec), and euros (Total). Note, however, that these differences in both format and currency are adjusted for—or standardized—through the statements of financial structure. This standardization then allows us to appropriately examine and compare how the companies manage their financial structures. In class we find it important to first present a global view of the financial structure of each company. We use the relevant financial structure for each company per Figure 2 (in the case materials), and point out that the relevant structure is stable for each company from 2003 through 2005. NC (Net cash) ⬎0 WC (Working capital) ⬎0 WCN WC (Working capital) ⬍0 (Working capital need) ⬍0 Exxon (Case 3) NC (Net cash) NC (Net cash) ⬍0 ⬎0 WCN WCN (Working capital need) ⬍0 Sinopec (Case 5) WC (Working capital) ⬎0 (Working capital need) ⬎0 Total (Case 1) Note that there is an alternative way—shown below—to present (and visualize) the financial structures, although perhaps not as illustrative as shown in the structures above. Working capital Working capital need Net cash 2005 Exxon 2004 2003 ⫹ ⫺ ⫹ ⫹ ⫺ ⫹ ⫹ ⫺ ⫹ Sinopec 2005 2004 2003 ⫺ ⫺ ⫺ ⫺ ⫺ ⫺ ⫺ ⫺ ⫺ 2005 Total 2004 2003 ⫹ ⫹ ⫹ ⫹ ⫹ ⫹ ⫹ ⫹ ⫹ Given that the structure remains unchanged over the period for each company, a further simplified table can also be prepared: 2005–2003 Working capital Working capital need Net cash Exxon Sinopec Total ⫹ ⫺ ⫹ ⫺ ⫺ ⫺ ⫹ ⫹ ⫹ Exxon With a growing negative WCN, Exxon’s financial structure is similar to that of a retail or distribution firm (Case 3 in Figure 2, in the case materials). This type of financial structure is one where the firm has the ability to retain a significant amount of payables, and has rigorous inventory and receivable control systems (with a capacity to keep these two elements at a low level). Meanwhile, Exxon is quite prudent in its investment management with all its long-term investments being financed by long-term capital (WC ⬎ 0). WC is increasing steadily mainly because of firm’s profitability, while the level of the longterm assets remains quite stable. One potential criticism of Exxon’s structure is a high level Issues in Accounting Education, November 2007 Identifying and Coping with Balance Sheet Differences 41 of net cash, representing 16 percent of total assets at the end of 2005. It may be prudent to use this cash to repay some short- or long-term debt, or to finance additional business investment. Sinopec At first glance Sinopec has the weakest financial structure of the three firms, with all three working capital indicators being negative (refer to Case 5 in Figure 2, in the case materials). However, we need to be very cautious in this interpretation in terms of awareness of the business environment in China. If we concentrate on WC, then we see Sinopec has the most dynamic balance sheet with its noncurrent assets increasing more than 10 percent each year. This increase is consistent with the recent (and ongoing) dynamism of the Chinese economy. In order to satisfy its need for financing, Sinopec is relying mainly on profit reinvestment and to a lesser extent on long-term debt. However, this strategy is not in itself sufficient; hence, WC has remained consistently negative for the last three years. Where do the other sources for long-term investment come? They come from payables (WCN ⬍ 0) and from short-term borrowings (NC ⬍ 0). In a more stable economy—one with relatively consistent but slow growth—we could conclude that this financial situation is very risky. However, owing to Sinopec’s quasi-monopoly position in the industry and its well-established political connections, the firm is considered as very creditworthy in China, and has an extremely strong negotiation position vis-à-vis its suppliers. Hence, a negative WCN is presently a sustainable solution for Sinopec. Note also that due to the lack of a well-established financial market in China, there are very few financial instruments available. Short-term bank borrowings are the typical financial source for many firms, even for long-term investment projects. Here again, due to its dominant position and strong political connections, it is difficult to imagine that Chinese banks would push Sinopec too strongly in terms of its outstanding debt. Total Total’s financial structure corresponds to Case 1 in Figure 2 (in the case materials), which represents a stable financial structure of a manufacturing firm, with WC, WCN, and NC all being positive. This implies that Total has sufficient long-term capital to finance both its long-term investment needs (since WC ⬎ 0), and its ongoing operating activities. Nevertheless, the trends for Total over the past three years are showing some worrying signals. Although the WC increased sharply, mainly due to the high profit in 2005, and has hence strengthened the firm’s solvency, this increase may also demonstrate a lack of investment opportunities and a reduction in future profitability. Even more worrying is the sharp increase of WCN, which offsets the improvement of WC. This increase is likely caused by fast growth of inventories and receivables. Here, we need to calculate the inventory and receivable turnover in order to better understand the risk. ADDITIONAL ANALYSIS: RATIOS COMPUTATION The SFS provides some useful insights into the financial structure analysis of companies. However, it cannot encompass all aspects of a balance sheet analysis. It is therefore possible to complement the SFS analysis with some ratios, for example, those shown in Table 10. The first ratio (‘‘Current ratio’’) is equivalent to the working capital computed with the method (b). When the ratio is higher than 1, it is positive; if lower than 0, it is negative. It shows that all WC are positive over the period, for Exxon and Total. For Sinopec, the ratio is lower than 1, i.e., negative, as we have already seen earlier in the article. However, Issues in Accounting Education, November 2007 42 Issues in Accounting Education, November 2007 TABLE 10 Ratios Computation Current ratio Quick (acid-test) ratio Cash ratio Exxon 2004 2003 2005 Sinopec 2004 1.584 1.405 1.197 0.851 0.822 1.383 1.184 0.964 0.327 0.719 0.538 0.277 0.457 0.466 14.478 0.496 0.479 13.864 0.511 0.484 13.426 2005 Total 2004 2003 0.797 1.309 1.230 1.277 0.382 0.426 0.929 0.884 1.012 0.086 0.125 0.143 0.139 0.162 0.270 0.449 0.529 40.018 0.465 0.528 55.542 0.472 0.530 127.533 0.753 0.609 9.254 0.851 0.626 10.991 0.807 0.606 17.990 2003 Ding, Entwistle, and Stolowy Leverage Debt ratio Tangible to Intangible assets ratio Total current assets / Total current liabilities (Cash ⫹ marketable securities and receivables) / Current liabilities (Cash ⫹ marketable securities) / Current liabilities Long-term liabilities / Stockholders’ equity Total debt / Total assets Tangible assets / Intangible assets 2005 Identifying and Coping with Balance Sheet Differences 43 it also discloses that the WC is higher for Exxon than Total and, in turn, than Sinopec. The quick and cash ratios provide a similar pattern. The leverage ratio is similar between Exxon and Sinopec while much higher for Total. Finally, the smallest debt ratio can be found for Exxon, Total experiencing the highest ratio, and Sinopec being in between. Finally, we computed the tangible to intangible assets ratio. This ratio is high for all companies, given the low amount of intangible assets, which can be explained by the industry. CONCLUSION This case uses U.S., Chinese, and French firms to illustrate how the balance sheet presentation can differ depending on the firm’s location. It also demonstrates, through the application of a tool called the ‘‘Statement of Financial Structure,’’ how it is possible to cope with these differences and, hence, to appropriately compare across countries. The case also requires students to perform some challenging financial analysis, using various concepts of working capital. As part of this analysis, students recognize the importance of contextualizing their responses through understanding the business environment within which the companies operate. REFERENCES Choi, F. D. S., and G. K. Meek. 2005. International Accounting. 5th edition, Upper Saddle River, NJ: Pearson Education. Doupnik, T., and H. Perera. 2007. International Accounting. New York, NY: McGraw-Hill Education (Asia). Kothari, J., and E. Barone. 2006. Financial Accounting—An International Approach. Harlow, U.K.: Pearson. Saudagaran, S. M. 2004. International Accounting: A User Perspective. 2nd edition, Mason, OH: Thomson South-Western. Stolowy, H., and M. Lebas. 2006. Financial Accounting and Reporting: A Global Perspective. 2nd edition. London, U.K.: Thomson. Issues in Accounting Education, November 2007