Town Hall Meeting #2, Banner FOAPAL Update Administration and Finance (A&F)
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Town Hall Meeting #2, Banner FOAPAL Update Administration and Finance (A&F) A&F Information Systems Management (AFISM) Town Hall Meeting #2 June 19-26, 2007 An Update about the Banner FOAPAL (TTU Chart of Accounts) A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL Communication Goals: Share what is known, when it is known Avoid the unknown Today’s Topics: FOAPAL Update • • • • Fund Code – sneak preview Organization Code - updated Account Code – sneak preview Program Code – sneak preview Announcements FOAPAL Update (Chart of Accounts) June 19-26, 2007 1 Town Hall Meeting #2, Banner FOAPAL Update A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL Banner’s six-character (XXXXXX) codes: Fund (Where do you deposited to or spent from?) • A self-balancing set of accounts Organization (Who is using the fund?) • The department or budgetary unit Account (What kind of revenue or expense?) • Such as tuition or fees; salary, travel, printing, etc. Program (Why is the transaction occurring?) • Instruction, research, academic instruction, etc. And sometimes: Activity (Department defined) Account Number • Codes for tracking activities Location (for property inventory) • The building and room A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL “FOAP” EXPENSE CODING TechFIM: Fund Area Orgn Obj Sub-Obj 0123 45 5555 10 2345 Banner: Fund Orgn Acct xxxxxx xxxxxx xxxxxx & Prog xxxxxx Dept Cd EDS01 A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL “FOAP” REVENUE CODING TechFIM: Fund Area Orgn Rev Sub-Rev 0123 45 5555 50 2345 Banner: Fund Orgn Acct xxxxxx xxxxxx xxxxxx & Prog xxxxxx Dept Cd EDS01 June 19-26, 2007 2 Town Hall Meeting #2, Banner FOAPAL Update A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL The Fund Code in process: CHART OF ACCOUNTS T-TTU 6 TTU Levels H-HSC S-System Fund Levels Unrestricted, Restricted, Auxiliary, Agency, etc. 1-Group 2-Category Designated, Education and General (E&G), HEAF, Federal, etc. Tuition, Course Fee, E&G Appropriation, E&G Special Items, etc. 3-Class (More Detail) 4-Status 5-Program (More Detail) 6-Fund Code Data Entry Level (More Detail) A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL Fund Code Examples: Data Entry at the Fund Code level Group Category Class Status Program Fund Program Fund Class Status Program Program Program Program Fund 10 Current Unrestricted 16 Designated 16A Tuition 16AA2 Provost and Sr VP Academic Affairs 16AA2A Ag Sciences and Natural Resources 16AXXX Data Entry Level 16AA2C Arts and Sciences 16AXXX Data Entry Level 16B Course Fees 16BA2 Provost and Sr VP Academic Affairs 16BA2A Ag Sciences and Natural Resources 16BA2B Architecture 16BA2C Arts and Sciences 16BA2D Business Administration 16BXXX Data Entry Level A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL The Revised Organization Code: CHART OF ACCOUNTS 7 TTU Levels 1-Entity H-HSC S-System Sample Management Titles at each Level: TTU 2-Division President, SVP-Provost, SVP-A&F, VP Student Affairs, VP-Research Athletics, Chancellor 3-Campus Lubbock 4-Area Senior Vice Provost, Vice Provost, Assoc/Asst Vice Provost, Assoc/Asst Vice Presidents, Deans 5-Department Department Heads: Managing Directors, Directors, Chairs, etc 6-Section Section Managers, Unit Directors, defined by the Department 7-Unit Data Entry Level June 19-26, 2007 T-TTU Sub-sections as defined by the Department 3 Town Hall Meeting #2, Banner FOAPAL Update A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL Organization Code Examples: Budget at the department level Data Entry at the unit level Division Area Department 2 Provost and Sr VP for Academic Aff College of Visual and Performing Arts Visual and Performing Arts 2M 2M00 Section Unit Department 2M0000 2M01 Section Unit Department 2M02 Visual and Performing Arts Visual and Performing Arts 2 M0 00 1 2M0100 2 M0 10 1 Section Unit Section Unit Unit Unit Unit Department 2M0200 2 M0 20 1 2M0210 2 M0 21 1 2 M0 21 2 2 M0 21 3 2 M0 21 4 2M03 Section Unit ASA10 Art 2M0300 2 M0 30 1 Art Art School of Music ASA11 School of Music School of Music Band Band Band Concert Band Marching Band Court Jesters Theatre Arts ASM05 AST02 Theatre Arts Theatre Arts A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL The Account Code in process: CHART OF ACCOUNTS T-TTU H-HSC S-System If Account begins Account Code has sight recognition for Revenue, with: Expense, Balance Sheet, etc. 1 Asset 2 Liability 3 Control Account 4 Fund Balance 5 Revenue 6 Salary 7 Expenditures 8 Transfer 9 Fund Addition A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL Account Code Examples: Data Entry Level 6A 7F0001 SALARIES AND WAGES Salaries Faculty and Academic Horn Professor Professor Senior Business Assistant Administrative Business Assistant Administrative Assistant Senior Administrative Assistant MATERIALS AND SUPPLIES Postal Services Postage Consumables Consumables For Resale Consumables Recycled For Resale Consumables REPAIRS AND MAINTENANCE Repair Maint Comp Software 7F0010 Real Prop Bldgs Repairs Maint Repair and Maint Bldgs 6A0001 6A0002 6A0003 6A0629 6A0630 6A0631 6A0632 7C 7C0001 7C0010 7C0011 7C0012 7F June 19-26, 2007 TechFIM 8285 8145 8146 8301 8552 8550 4 Town Hall Meeting #2, Banner FOAPAL Update A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL The Program Code A functional category for reporting. An “industry standard” for colleges and universities; also used by the State. First position sight recognition Only 4 digits long. Use the four digit code for data entry. A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL The Program Code First position sight recognition The fourth level is the data entry level. Program Codes Code 1 10 100 1015 1020 110 1110 Description Instruction Expense Instruction Expense Non Sponsored Instruction Exp Non Sponsored Instruction Exp Cost Share Instruction Exp Sponsored Instruction Exp Sponsored Instruction Exp D a t a Ent r y N N N Y Y N Y 2 20 200 2015 2110 250 2510 Research Expense Research Expense Non Sponsored Research Exp Non Sponsored Research Exp Cost Share Research Exp Sponsored Research Exp Sponsored Research Exp N N N Y Y N Y 3 30 300 3010 3020 310 Public Service Expense Public Service Expense Non Sponsored Public Service Exp Non Sponsored Public Service Exp Cost Share Public Service Exp Sponsored Public Service Exp N N N Y Y N Announcements June 19-26, 2007 5 Town Hall Meeting #2, Banner FOAPAL Update A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL Finance Team: Training and Testing Objectives Summer 2007 – Drane Hall Staff • Training of Drane Hall finance employees • Testing finance processes Fall 2007 – Selected Process Partners • Training for TTU process partners • Finance testing with TTU process partners Spring 2008 – Campus Community • Campus-wide training for all users • Break-the-system finance testing May 2008 • Finance system implementation, entry and balancing September 2008, Go Live. A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL Data Entry – Entering the FOAPAL Index retrieves Fund, Orgn, and Program. • Still to be explored. Account code for expenses and revenues. • Must be entered before document submission. Activity code defined by the departmental. • Still to be explored. A&F Information System Management (AFISM) Town Hall Meeting #2, TTU Chart of Accounts and Banner FOAPAL Communication Goals: Share what is known, when it is known Avoid the unknown The Dynamic Environment: June 19-26, 2007 Preliminary discussions at the executive level Project Teams work at the detail level Town Hall meetings for campus awareness The Organization Chart is a work-in-process. 6 Town Hall Meeting #2, Banner FOAPAL Update From here, it’s possible. June 19-26, 2007 7
