Public Procurement
Uinsinn Finn
Galway County Council
Roads, Transportation, Marine
Roads, Transportation,
Marine
What we do
Roads Maintenance
New Routes
Coastal Protection, Flood
Relief Schemes
Direct
Labour
Force
(DLF)
.
Maintenance & Improvements
Changing environment, Local Authorities established a direct
labour force to provide a local, reliable and skilled labour force
Over the past 20 years there has been a major global shift in
the role of Government
Operational organisation to that of being an enabling
institution
Waste Management! Past and Present
Contracts, Outsourcing,
- Opportunities –
Pulled in All Directions
Dilemma
Balance between “Red Tape”
and loosening the shackles on
budget holders whilst
maintaining accountability and
transparency,
Gov. Policy – delivery on
efficiencies
Gov. Policy – Support SME
EU Directive
Legislation
Only one tenderer will be
‘happily ever after’
Procurement Modes
Quotations <€25,000/€50,000
one quote
three quotes
six quotes
eTenders and Supplygov.ie
Tenders - etenders,
OJEU Tender
Procurement Modes
Key Tender formats
Open
Procedure
Restricted
Procedure
Invitation to Tender
Pre Qualification (PQQ)
Tender Document
Procurement Modes
Open
One stage process open to all interested parties subject to
minimum standards / requirements
Restricted
Two stage process:
Candidates are prequalified based on published selection
criteria in relation to e.g. Economic & Financial Standing;
Technical and/or Professional ability; Quality Assurance
Standards; Suitability to pursue professional activity, etc. May
include short listing.
Prequalified candidates are invited to submit tenders based on
the requirements and assessed against the published award
criteria
Tender evaluation options
Lowest Cost
normally subject to compliance with minimum
standards / criteria - used for ‘commodity’ type
contracts
MEAT
– most economically advantageous tender
Price /Quality
80%/ 20%
20%/80%
Review of the Public Works Contracts - 2015
“in awarding works projects, a greater concentration on quality criteria
that are directly linked to the project”
Tender evaluation options
Quality
Award criteria must be appropriate, proportionate and linked to the
subject matter of the contract
• ability to meet the essential requirements • technical merit of the
bid • aesthetic and functional characteristics • environmental
characteristics • running costs • after sales service • technical
assistance • delivery date and delivery period • period of completion
• risk • legal South Oxfordshire and Vale of White Horse District
Councils • approach to promoting equality, diversity and sustainability
• approach to health and safety • management experience
Tender evaluation options
Quality
Award criteria must be appropriate, proportionate and linked to the
subject matter of the contract
clearly identifies the essential requirements (needs), along with the
highly desirable (discretionary added value) and desirable (wants)
By way of example,
Case Study
Tender Returns
Quality
a) How does your company assess all of the workplace risks?
Please provide an example of your company’s Risk Assessments,
at least three of which must be specific to a similar previous project.
b) How are the risks and control measures communicated to
employees and other relevant parties? i.e. do you do Toolbox Talks,
Method Statement, Briefings, etc. Please provide copies of Toolbox
Talks and Method Statements for similar projects.
•Demonstrate that all project staff have undertaken appropriate
Health & Safety Training:
In particular with regard to key project specific hazards.
Demonstrating that they have access to competent H&S advice.
Tender Returns
The following document(s) (or equivalent) must be scanned and
attached.
Copy of audited accounts for past three (3) years
or
·
·
·
·
·
Statement of Turnover for past three (3) years
Profit and Loss account (for most recent year of trading)
Balance sheet (for most recent year of trading)
Cash flow statement (for most recent year of trading)
Statement of cash flow forecast for current year
Tender Returns
Quality
Focus your answers on the questions
Cross reference answer to question
Can only assess on what is submitted, not on what the assessment
board knows
-CV for key staff
- safety manager
Tender Questions/
Tender desirables ?
.
A track record in delivering
Build up references
Health & Safety
Risk management
Quality Management
Tax and Insurances
Insurances
 Public liability, Employer’s liability, Professional Indemnity
 Certifications
 ISO 9001 / 14001 OHSAS 18001
•
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What do you need to
tender?
.
 Research the market
 Who is the buyer?
 What do they value?
 Who are the competitors?
 How are you different?
 Can you partner to be stronger?
 Have you got references?
Q&A
Thank You