York Land Conservation District Committee

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Freedom of Information Act 1992
Information statement
Updated July 2012
Department of Agriculture and Food
Freedom of Information
Information statement
Document details
Security classification: Public
Date of review: 30 January 2013
Authority: Department of Agriculture and Food, WA
Author: Department of Agriculture and Food, WA
Document status: Final version
Version: Version 1.0
Contact for enquiries
All enquiries regarding this document should be directed in the first instance to:
Document and Records Management Unit
Department of Agriculture and Food, WA
+ 61(0)8 9368 3386
records@agric.wa.gov.au
Copyright
Department of Agriculture and Food, WA Information statement
Copyright © Western Australian Agriculture Authority, 2013
Disclaimer
While all reasonable care has been taken in the preparation of the information in this
document, the Chief Officer of the Department of Agriculture and Food and its officers and
the State of Western Australia accept no responsibility for any errors or omissions it may
contain, whether caused by negligence or otherwise, or for any loss, however caused,
arising from reliance on, or the use or release of, this information or part of it.
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Information Statement
Department of Agriculture and Food
Freedom of Information
Contents
Page
Introduction
1. Departmental profile
5
6
1.1
About the department
7
1.2
Strategic direction
7
1.3
Key strategy drivers
8
1.4
Staff
9
1.5
Customer focus
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2. Agency structure
11
2.1
Structure
12
2.2
Related commissions, boards and committees
14
3. Legislation administered by the department
3.1
Legislation administered
4. Decision making functions
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18
26
4.1
Decision making
27
4.2
Legislative powers
27
4.3
Regulatory boards, committees and commissions
27
5. Policy formulation and performance
28
5.1
Policy and planning
29
5.2
Consultation with industry
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5.3
Biosecurity
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5.4
Delivering biosecurity services
32
5.5
Major stakeholders
32
8.3
Rural Business Development Corporation (RBDC)
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6. Documents held by the department
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6.1
Documents available on request
38
6.2
Departmental documents
38
6.3
Internal policies
39
6.4
Management of information
40
7. Publically accessible documents
41
7.1
Library services
42
7.2
Publications
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7.3
Photography and images
43
7.4
Online information services
43
7.5
Databases
43
7.6
Geographic Information Services (GIS)
44
7.7
Fees and charges
44
7.8
Acts and legislation
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8. Freedom of information operations
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8.1
Freedom of Information
46
8.2
Freedom of Information applications
46
8.3
Freedom of Information charges
46
8.4
Access arrangements
47
8.5
Notice of decision
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8.6
Refusal of access
48
8.7
Responsibility for decision making
48
8.8
Applications for the amendment of personal information
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8.9
Published information on Freedom of Information
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8.10 Privacy
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Information statement
Department of Agriculture and Food
Freedom of Information
Introduction
The Western Australian Freedom of Information Act 1992 governs the release of
information held by the Department of Agriculture and Food.
This statement is provided in accordance with the requirements of Section 94 of this Act.
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1. Departmental profile
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1.1 About the department
The Agricultural Society provided most of the agricultural information to early settlers in the
state from the 1830s to the early 1890s. The Bureau of Agriculture took over this role in
January 1894. The Bureau of Agriculture then became the Department of Agriculture in
April 1898.
As the result of a comprehensive review, the Department of Agriculture, the Agriculture
Protection Board and the Rural Adjustment and Finance Corporation (now the Rural
Business Development Corporation) were integrated to form a single agency in 1994.
The Department of Agriculture was renamed the Department of Agriculture and Food, WA
(DAFWA) in April 2006. This change highlighted the growing focus for the department on
food and trade development, food marketing, health, sustainability, food integrity, regional
food development, business and investment, global focus and innovation.
Responsibility for the Animal Welfare Act 2002 was transferred to the Department of
Agriculture and Food WA from the Department of Local Government on 1 July 2011. The
department is now responsible for the functions and activities relating to this Act and for
the records generated by the staff working under the Act.
The Department of Agriculture and Food assists the state's Agriculture, Food and Fibre
sectors to be sustainable and profitable with a clear focus on export-led growth. The
department enhances the international competitiveness of the state's agribusiness by
working with them to meet the increasingly demanding standards for safety and quality of
food and fibre products produced in a sustainable way.
As a leader in research, development and extension, the department plays an integral role
in sustainable agricultural industry development for the benefit of all Western Australia.
1.2 Strategic direction
Our vision
A profitable, innovative and sustainable agrifood sector that benefits Western Australia.
Our mission
To work with our partners to develop the agriculture and food sectors and to effectively
manage risk from the natural and biological resources on which it relies.
Our approach
We are a dynamic organisation that collaborates with a diverse range of partners
throughout the world to generate innovation, knowledge and excellence.
We work professionally, responsibly and with integrity to deliver meaningful results to
industry, government and community.
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Our partners
We build and maintain strong, local, national and international strategic links with the
public and private sectors to deliver value throughout the agriculture and food supply
chains. Effective partnerships are essential to our success
Our capability
We have a statewide network of dedicated and talented staff able to address the
economic, scientific, technological, environmental, managerial and social drivers that
shape our agriculture and food sector.
Our professionalism enables us to collaborate with a range of partners to develop and
share expertise, knowledge and technology to develop and share expertise, knowledge
and technology.
1.3 Key strategy drivers
Production efficiency and growth
An agriculture, food and fibre sector with access to most effective products, processes,
technologies and services for our environment.
Value added products
An agriculture, food and fibre sector able to capture additional wealth through
differentiation and increasing the value of raw produce.
Service delivery
The department utilises the most appropriate technology and techniques to ensure it runs
efficiently and effectively for both internal and external clients.
Environment stewardship
Environmental benefits are realised and environmental risks are minimised.
Biosecurity
An agriculture, food and fibre sector able to manage biosecurity risks.
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Capacity
An agriculture, food and fibre sector which is entrepreneurial with highly skilled
management and workforce.
Market confidence
A high level of consumer and market confidence in the quality, safety and production of
WA food.
1.4 Staff
The Department of Agriculture and Food’s major strength lies in the capacity of its skilled
and dedicated workforce to deliver a diverse range of high quality services across the
state.
Our staff advise farmers and landholders on production systems, farm management and
sustainability issues; undertake scientific and market research; assist industries to identify
opportunities to develop and grow; protect the state from incursions of pests and diseases;
provide advice to government on local, national and international issues affecting
agriculture, and administer numerous acts, statutes and regulations on behalf of the state.
The complexity of our business means motivated, high performing staff are crucial to our
success. We are committed to providing staff with a stimulating work environment and
employment arrangements that will foster their competencies and develop their skills. This
environment is complemented by policies that promote greater workforce flexibility to meet
changing customer needs.
The Department of Agriculture and Food will achieve best practice for occupational safety
and health. We recognise that our workforce should reflect the diversity of the community
we serve and we are committed to achieving employment equity.
1.5 Customer focus
The Department of Agriculture and Food’s main customers are in the agricultural sector.
As well as primary producers, they include rural communities, agriculture, food and fibre
businesses, rural and producer organisations, research institutions, service providers and
agricultural consultants.
The department also provides the government with advice on agricultural matters and
produces public information ranging from specific agricultural issues to home garden
advice.
The Department’s work benefits the wider community through improved sustainability of
land and water systems and protection against incursions and outbreaks of serious
environmental threats.
For more than 100 years the agricultural agencies in Western Australia have earned a
national and international reputation for professionalism, objectivity and scientific
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excellence. This reputation is built on a commitment to quality and is reflected in the
modern international agricultural practices now used in Western Australia.
Emphasis is placed on recognising the needs of our customers by increasing employee
awareness of their customer service obligations to ensure the delivery of quality customer
services.
1.5.1 Complaints
An effective complaints management system is an essential component of the
department’s provision of quality customer service. By measuring and monitoring
customer satisfaction, we obtain useful information and feedback for improving service
delivery. The department complies with Australian Standard 4269-1995 Complaints
Handling.
The department’s philosophy regarding complaints management is based on five key
principles:
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Every complaint is taken seriously.
A complaint is an opportunity to correct a problem.
A complaint assists the department in understanding customer expectations.
Complaints assist in managing service delivery.
Handling complaints well has a positive impact on corporate identity.
Should you wish to submit a compliment and complaint, the department’s web feedback
form is available at agric.wa.gov.au.
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2. Agency structure
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2.1 Structure
The department is responsible to the Minister for Agriculture and Food. It has a Director
General, and six Executive Directors responsible for the following main areas of operation:
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Director General’s Office
Corporate Strategy and Operations
Regional Operations and Development
Livestock Industries
Agricultural Resource Risk Management
Grains Industries
Irrigated Agriculture and Diversification
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2.2 Related commissions, boards and committees
Under the Freedom of Information Act 1992 and the Freedom of Information Regulations
1993 certain bodies are regarded as being part of the Department of Agriculture and Food
and not separate agencies. These related agencies can utilise the processes established
by the department when dealing with freedom of information requests and when providing
information to the public. The following is a list of organisations that are regarded as part of
the Department of Agriculture and Food, WA:
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Agricultural Produce Commission
Agricultural Protection Board
Animal Ethics Committee
Perth Market Authority
Rural Business Development Corporation
Veterinary Surgeons Board
Western Australian Meat Industry Authority
Western Australian Agriculture Authority
Land Conservation District Committees
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Ashburton Land Conservation District Committee
Beverley Land Conservation District Committee
Binnu Land Conservation District Committee
Boyup Brook Land Conservation District Committee
Brookton Land Conservation District Committee
Bruce Rock Land Conservation District Committee
Buntine/West Wubin Land Conservation District Committee
Calingiri/New Norcia Land Conservation District Committee
Capel Land Conservation District Committee
Carnamah Land Conservation District Committee
Carnarvon Land Conservation District Committee
Chapman Valley Land Conservation District Committee
Chittering Valley Land Conservation District Committee
Collie Land Conservation District Committee
Coolup Land Conservation District Committee
Coorow Land Conservation District Committee
Cuballing Land Conservation District Committee
Cue Land Conservation District Committee
Cunderdin Land Conservation District Committee
Dandalup-Murray Land Conservation District Committee
Dardanup Land Conservation District Committee
De Grey Land Conservation District Committee
Donnybrook/Balingup Land Conservation District Committee
Dumbleyung Land Conservation District Committee
East Ballidu Land Conservation District Committee
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Freedom of information
East Gillingarra Land Conservation District Committee
East Pilbara Land Conservation District Committee
East Yornaning Land Conservation District Committee
Esperance Land Conservation District Committee
Gascoyne/Wooramel Land Conservation District Committee
Halls Creek/East Kimberley Land Conservation District Committee
Irwin Land Conservation District Committee
Katanning Land Conservation District Committee
Kellerberrin Land Conservation District Committee
Kent River Land Conservation District Committee
Kojonup Land Conservation District Committee
Kondut/Mocardy Land Conservation District Committee
Kulin Land Conservation District Committee
Lake Grace Land Conservation District Committee
Lower Blackwood Land Conservation District Committee
Lyndon Land Conservation District Committee
Manypeaks Land Conservation District Committee
Meekatharra Land Conservation District Committee
Merredin Land Conservation District Committee
Miling Land Conservation District Committee
Mingenew Land Conservation District Committee
Minyulo/Dandaragan Land Conservation District Committee
Mobrup Land Conservation District Committee
Mogumber Land Conservation District Committee
Morawa Land Conservation District Committee
Mount Magnet Land Conservation District Committee
Mount Marshall Land Conservation District Committee
Mukinbudin Land Conservation District Committee
Mullewa Land Conservation District Committee
Murchison Land Conservation District Committee
Narembeen Land Conservation District Committee
Narrogin Land Conservation District Committee
Newdegate Land Conservation District Committee
Ninan Land Conservation District Committee
North Kimberley Land Conservation District Committee
North Stirlings Land Conservation District Committee
Nugadong West Land Conservation District Committee
Nullarbor-Eyre Highway Land Conservation District Committee
Nungarin Land Conservation District Committee
Nyabing/Pingrup Land Conservation District Committee
Perenjori Land Conservation District Committee
Piawaning/Yerecoin Land Conservation District Committee
Pingelly Land Conservation District Committee
Pithara/Dalwallinu Land Conservation District Committee
Potato Growing Industry Trust Fund Advisory Committee
Quairading Land Conservation District Committee
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Ravensthorpe Land Conservation District Committee
Roebourne/Port Hedland Land Conservation District Committee
Sandstone Land Conservation District Committee
Serpentine/Jarrahdale Land Conservation District Committee
Shark Bay Land Conservation District Committee
Sussex Land Conservation District Committee
Tambellup Land Conservation District Committee
Tammin Land Conservation District Committee
Three Springs Land Conservation District Committee
Toodyay Land Conservation District Committee
Tunney Land Conservation District Committee
Upper Gascoyne Land Conservation District Committee
Vasse-Wonnerup Land Conservation District Committee
Waddi Forest Land Conservation District Committee
Wagin Land Conservation District Committee
Walpole/Tingledale Land Conservation District Committee
Watheroo/Coomberdale Land Conservation District Committee
Wellesley Land Conservation District Committee
West Arthur Land Conservation District Committee
West Ballidu Land Conservation District Committee
West Kimberley Land Conservation District Committee
West Koojan/Gillingarra Land Conservation District Committee
West Maya Land Conservation District Committee
Wiluna Land Conservation District Committee
Woodanilling Land Conservation District Committee
Wyalkatchem Land Conservation District Committee
Yalgoo Land Conservation District Committee
Yallingup Land Conservation District Committee
York Land Conservation District Committee
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3. Legislation administered by the department
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3.1 Legislation administered
Aerial Spraying Control Act 1966
This Act provides for the regulation of aerial spraying of pesticides. It requires aerial
spraying operators to be licensed and allows the declaration of areas in which the
application of certain pesticides would be hazardous.
Agricultural Produce (Chemical Residues) Act 1983
This Act provides for the regulation or prevention of certain chemical residues in
agricultural produce. Its purpose is to ensure that residues in excess of prescribed maxima
are as far as possible avoided and that such produce is not used for human or animal
consumption.
There is power to apply quarantine orders to produce and/or areas of land and powers of
entry for inspection and to test and take samples and specimens.
Agricultural Produce Commission Act 1988
This Act establishes the Agricultural Produce Commission, with four members who have a
broad understanding of agricultural industry and experience in financial management. The
Minister appoints one member to be chairperson.
The functions of the commission are to establish producer committees and provide for
their operation, and arrange for the provision of services by committees.
Producers committees may be established for specific crops or agricultural products and
for specific localities, as well as generally if approved. There are detailed poll requirements
concerning the approval of committees by producers in a particular part of the industry.
The committees have the responsibility of providing services for which they have approval
and charges are imposed for these services.
The Act provides ancillary power to enable the commission and committees to obtain
information and handle monies received, and to service voluntary associations of
producers where these request the provision of services already made available to
committees.
Agricultural Products Act 1929
This Act provides for the regulation of the packaging and sale of certain agricultural
products by means of codes made by the Minister.
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Agricultural and Veterinary Chemicals (Taxing) Act 1995
This Act imposes certain fees referred to in Part 9 of the Agricultural and Veterinary
Chemicals (Western Australia) Act 1995 to the extent that any such fee may be a tax. This
is a technicality required by the WA Constitution.
Agricultural and Veterinary Chemicals (Western Australia) Act 1995
This act applies the Commonwealth laws establishing the national regulation scheme for
agricultural and veterinary chemical products as laws of Western Australia.
Agriculture and Related Resources Protection Act 1976
This Act provides for the control, prevention of spread and management of declared plants
and animals, considered to be undesirable within the context of Western Australian
agriculture and related resources. It also regulates the introduction to the State of these
plants and animals.
Declared plants and animals are divided into categories, ranging from those requiring
management only, to those where a full scale eradication campaign is necessary.
Argentine Ant Act 1968
This Act provides for the control, prevention and destruction of argentine ants. The
government decision to restrict the use of Heptachlor has meant that in practice, the Act is
inoperative.
Beekeepers Act 1963
This Act makes provision for the eradication of certain diseases and pests in bee hives
and for the orderly conduct of the industry. Every beekeeper is required to apply to be
registered under the Act and each registration is accompanied by the issue of a brand,
upon payment of a fee.
Biosecurity and Agriculture Management Act 2007
Not all provisions of this Act are yet in operation.
Provisions of the Act that are operating provide for the establishment of the Western
Australian Agriculture Authority (WAAA) and the Biosecurity Council and provisions for the
establishment of industry funding schemes.
WAAA is a new body corporate established under the Act and it replaces the body
corporate that was established under the Agriculture Act 1988 (which was known as the
Chief Executive Officer of the Department of Agriculture). The Agriculture Act has now
been repealed. WAAA is not a regulatory body. It facilitates aspects of the Department of
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Agriculture and Food’s business which can be conducted more effectively by a body
corporate.
The Biosecurity Council is appointed by the Minister and has replaced the Agriculture
Protection Board as a principal source of advice to the Minister and the Director General
on biosecurity matters.
Regulations have been made under the Act establishing industry funding schemes for the
grains, seed and hay industry, the cattle industry and the sheep and goat industry. The
schemes provide funds for control programs for pests of concern to these industries and
for compensating producers for losses caused by these pests. The schemes are funded by
contributions paid by producers.
The remainder of the Biosecurity and Agriculture Management Act 2007 (BAM Act) will be
proclaimed when the necessary regulations have been prepared. The BAM Act will replace
17 Acts within the Agriculture Portfolio and establish a modern biosecurity scheme for
Western Australia. The Act is designed to prevent pests and diseases from entering the
state and to minimise the spread and impact of any that are present within the state. The
Act will also establish controls in relation to agricultural and veterinary chemicals, fertilisers
and stock feeds and ensure that agricultural products are not contaminated with chemical
residues or other substances. It also has the capacity to recognise and support industry
standards for agricultural products.
Biological Control Act 1986
This Act provides a scheme for authorising the biological control of pests, that is, the
control of one live organism with another. The scheme has been implemented nationally
through the enactment of uniform legislation in each State, and by the Commonwealth,
and by uniformly administered schemes.
Bulk Handling Act 1967
This Act makes provision for the handling of grain in bulk by the company registered and
known as Cooperative Bulk Handling Limited (CBH).
CBH is required to install, maintain and operate bins for the reception and handling of
grain in bulk. These facilities are required to be established at reasonable sites throughout
the state, for the convenience of farmers. The company is authorised to charge for its
services, and is self-funding.
CBH sets the standards which apply from time to time to grain which it receives. These
standards are prescribed in regulations. Their purpose is to ensure, as far as is reasonably
possible, that grain which is available to be exported from Australia to overseas countries
is of a known standard and free of insects.
Exotic Diseases of Animals Act 1993
This Act provides for the detection, containment and eradication of certain diseases
affecting livestock. It is the legislative base for Western Australia’s participation in the
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national plan for response to emergencies involving exotic animal diseases. The Act
contains extensive provisions for the quarantining of animals, places and products and for
restrictions on the movement of animals, vehicles and products.
Fertilisers Act 1977
This Act regulates the quality of fertilisers sold in Western Australia.
Genetically Modified Crops Free Areas Act 2003
This Act allows the Minister to make an order designating an area of the state, or the
whole of the state, as an area in which genetically modified (GM) crops of any kind may
not be cultivated or in which a particular GM crop may not be cultivated. It is an offence to
cultivate a GM crop in an area where this is prohibited.
The prohibition does not apply to licensed field trials or if the cultivation is covered by an
exemption order.
Gene Technology Act 2006
This Act regulates activities involving gene technology. The Act provides for protection of
the health and safety of people and the environment, by identifying risks posed by, or as a
result of, gene technology, and manages those risks through regulating certain dealings
with genetically modified organisms.
The Act establishes the Western Australian component of a national regulatory scheme for
activities involving gene technology and genetically modified organisms. The regulatory
framework operates in conjunction with other Commonwealth and state regulatory
schemes relevant to genetically modified organisms (GMOs) and GM products. These
include the existing schemes for the regulation of foods, therapeutic goods, agricultural
and veterinary chemicals, and industrial chemicals.
Industrial Hemp Act 2004
This Act allows licenses to be issued to authorise the cultivation, harvesting or processing
of industrial hemp. Industrial hemp is defined as cannabis containing less that 0.35 per
cent of tetrahydrocannabinol (THC). Licences are issued by a Registrar after considering a
licence application and making any necessary investigations as to the suitability of the
applicant to hold a licence.
Loans (Cooperative Companies) Act 2004
This Act enables the state to make loans to certain cooperative companies.
Provisions of this Act enable the Minister acting on behalf of, and in the name of the state,
to make a loan to an eligible cooperative for a purpose mentioned under the Act and in
section 120(1)(c) of the Income Tax Act. The provisions of this Act also enable the
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Minister, if the Treasurer approves, to borrow sums of money from the Western Australian
Treasury Corporation for the purposes of the Act.
Marketing of Potatoes Act 1946
This Act regulates the production and supply of ware potatoes. It requires the registration
of growers, the licensing of areas of land used for the production of potatoes and the issue
of domestic market entitlements. The regulated supply system is administered by the
Potato Marketing Corporation of Western Australia.
Ord River Dam Catchment Area (Straying Cattle) Act 1967
This Act vests in the Crown the property in cattle found at large in the Ord River Dam area.
It was enacted in 1967 and provides that, after 1 January 1969, such cattle as are found at
large in a prescribed area may be collected and disposed of as the Minister sees fit. The
original area was extended twice, in 1970 and 1985, to now cover all agricultural areas
and the shores of Lake Argyle.
Perth Market Act 1926
This Act controls the operation of public markets in the metropolitan area, defined as the
area within a 50km radius of the Perth General Post Office.
The established market for general produce – namely fruit, vegetables, cut flowers meat
and fish is administered by the Perth Market Authority, a body corporate with seven
members. There is a wholesale buyers’ representative, an agents’ representative, a
producers’ representative, a consumers’ representative, and an independent chairperson.
The authority is empowered to conduct a business for the purpose of managing the
market. It may determine market times and the method of operation of the market itself. It
has extensive by-law making powers.
Plant Diseases Act 1914
This Act is to prevent the introduction into Western Australia of diseases affecting plants
and to provide for the eradication of, and to prevent the spread of, these diseases.
Royal Agricultural Society Act 1926
This Act provides for the affiliation of agricultural societies throughout the state with the
Royal Agricultural Society.
Rural Business Development Corporation Act 2000
This Act preserves and continues the body corporate previously known as the Rural
Adjustment and Finance Corporation (RAFCOR) as the Rural Business Development
Corporation.
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The functions of the corporation are to administer approved assistance schemes funded
by the state and Commonwealth.
The corporation has powers to acquire and deal with land and personal property for the
purposes of an approved assistance scheme. An approved assistance scheme is a
scheme that:
a) states the purpose and nature of financial assistance that may be given under
the scheme
b) identifies the categories of persons eligible for assistance under the scheme
c) Is approved by the Minister and the Treasurer.
Seeds Act 1981
This Act provides for regulation of the sale of most crop and pasture seeds in Western
Australia.
The Act provides for the labelling of seed to ensure that the buyer and the seller are each
aware of the quality of the product being traded. The Act allows all seed to be sold,
regardless of its germination and pure seed content, provided the actual details of these
characteristics and of weed seed content are stated on a label fixed to each container.
Buyers are able to reject seed that is not suitable to their particular needs.
Soil and Land Conservation Act 1945
This Act provides for the conservation of soil and land resources and for the mitigation of
the effects of erosion, salinity and flooding. For these purposes it creates a Commissioner
of Soil and Land Conservation. The functions of the Commissioner extend to the
encouragement of landholders and the public generally, and education in conservation
matters.
Where necessary, Soil Conservation Notices can be issued to direct that specified works
be carried out. It is possible to register such a notice on a land title, so that the
requirements are carried forward if the property changes hands. There is a right of appeal
to the State Administrative Tribunal against a Soil Conservation Notice.
To bring conservation to the farm level, the Act establishes Land Conservation Districts
and Land Conservation District Committees. These are empowered to manage specific
projects in conjunction with the Commissioner and to assist in other ways. They provide a
focus for community action and involvement. Rates or service charges may be imposed to
fund projects under the Act.
Stock (Identification and Movement) Act 1970
This Act provides for the registration and use of brands and wool marks for stock and
regulates the movement of stock. The Act applies to cattle, sheep, horses, goats and pigs.
It prevents the use of more than one registered brand for each type of stock by each
property operator.
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The Act requires that stock be branded and/or earmarked, as appropriate, and that brands
be of specified dimensions and be fixed in specified places. It is an offence to use a brand
or earmark in any way other than that prescribed.
A Registrar of Brands is established for the purposes of the Act. The Registrar must keep
a register of authorised brands and must monitor the transfer of brands. All brands require
re-registration in a 10 yearly cycle.
A waybill is required for the transfer of any stock, but special permits can be issued where
stock are regularly shifted, for example, between two properties under the one
management.
Stock Diseases (Regulations) Act 1968
This Act allows regulations to be made for the prevention, eradication and control of
diseases in livestock that are not exotic diseases. Exotic Diseases are dealt with under the
Exotic Diseases of Animals Act 1993.
Tree Plantation Agreements Act 2003
This Act provides for the making and effect of tree plantation agreements and for the
creation of a plantation interest as a separate legal interest in land when a tree plantation
is registered in relation to that land.
Veterinary Chemical Control and Animal Feeding Stuffs Act 1976
The Act provides for the control of the use of veterinary chemical products, the regulation
of the sale of certain stock, stock products, and carcasses of stock treated with veterinary
chemical products and the regulation of the sale and use of certain hormone substances
that promote growth in stock. It also regulates the production, importation, treatment,
preparation for sale, marketing and storage and sale of animal feeding stuffs.
There is now a national registration authority, the Australian Pesticides and Veterinary
Medicines Authority, responsible for the registration of all agricultural and veterinary
chemicals and state registration has been abolished.
Veterinary Surgeons Act 1960
This Act regulates the practice of veterinary surgery. It establishes the Veterinary
Surgeons' Board, a body corporate with five members. The membership comprises an
officer of the Department of Agriculture and Food, two non-affiliated representatives of
registered veterinary surgeons, one representative of the Australian Veterinary Association
and one Ministerial nominee.
The Act establishes a Registrar of Veterinary Surgeons appointed by the Board, who has
power to register persons with appropriate qualifications, including temporary veterinary
surgeons and specialist veterinary surgeons. Only registered persons are permitted to
practice.
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Western Australian Meat Industry Authority Act 1976
This Act establishes the Western Australian Meat Industry Authority, provides for a system
of approval of abattoirs and regulates the branding of animal carcasses.
The authority consists of eight members, one is the Director General of Agriculture or his
nominee, one is appointed as representative of the Minister, two represent private
abattoirs, one represents the interests of the meat industry wholesale and retail, two
represent meat producers and one represents meat industry employees. The Authority is
responsible for the management of the Midland Saleyard.
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4. Decision making functions
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4.1 Decision making
The Minister for Agriculture and Food, Forestry, Housing has overall responsibility for the
Department of Agriculture and Food. The department makes recommendations to the
Minister. The department’s operating structure comprises a Director General who
oversees the Office of the Director General, and six Executive Directors responsible for
their relevant divisions. While the Director General is ultimately accountable for all the
department’s activities, each division, through its relevant Executive Director, has
significant autonomy in day-to-day decision making, allocation of resources and
determining divisional priorities.
Overall control of the department’s activities is monitored and controlled through a central
project management system, which reports on planned activities, tasks, achievements and
outcomes.
4.2 Legislative powers
The department’s compliance and prosecution roles are administered through the various
acts and regulations listed in Section 3.1 Legislation administered.
4.3 Regulatory boards, committees and commissions
The department’s boards, committees and commissions have a range of functions that
include providing advice and investigating complaints about the conduct of industry
participants, taking disciplinary action where appropriate.
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5. Policy formulation and performance
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5.1 Policy and planning
The department provides policy leadership by identifying key strategic issues and
directions and providing pro-active, informed and timely advice to government and industry
on contemporary and future requirements for the agricultural sector.
5.2 Consultation with industry
The strategic direction of the Department of Agriculture and Food’s programs is set
through a number of consultative mechanisms comprising people drawn from industry,
business and the community. Various external organisations provide vital industry
experience and skills to assist program managers focus program activities through
strategic planning at industry and regional level.
5.3 Biosecurity
5.3.1 Protecting WA agriculture
Biosecurity is the protection of the economy, environment and society from pests,
diseases and weeds. It encompasses industry (animal, plant, aquaculture) and the
environment (flora and fauna). It includes the prevention of new pests, diseases and
weeds arriving and the eradication or control of those already present. Biosecurity also
includes unintentional (contamination, accidental introductions by humans or trade) and
intentional (bioterrorism, industrial sabotage) biological incidents that present a risk to the
health and safety of Western Australia’s animal (including aquaculture) and plant
industries, and its environment.
Biosecurity is important in maintaining Australia’s trading advantage and meeting our
trading obligations and the terms of international treaties. Sanitary and phytosanitary
measures continue to be applied offshore, at international and interstate borders and
within the state to mitigate against organisms that damage businesses (especially primary
industries), the environment and society as a whole, or which have the potential to do so.
The definition of biosecurity includes pests and diseases that affect both animals and
humans (zoonosis) but excludes human-specific pests and diseases.
Measures are in place to:
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prevent the entry, establishment and spread of harmful organisms
detect new occurrences
provide evidence of freedom from harmful organisms by surveillance and laboratory
testing
contain and mitigate the negative impacts of harmful organisms
prepare for and respond to new incursions or the wider spread of established
harmful organisms
manage chemical residues.
These measures are supported by a strong policy and legislative base, and high-quality
technical services.
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Benefits to industry and the community
The biosecurity program:
 supports increased access to international and local markets by providing verifiable
surveillance and testing data that shows Western Australia is free of marketsensitive diseases, pests and chemicals
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protects food safety and market access via animal traceability and chemical and
residue management programs.
protects agricultural productivity by minimising the risk of:
o exotic animal and plant diseases (for example foot and mouth disease)
o animal pests (for example rabbits, wild dogs, starlings)
o harmful weeds (for example Noogoora burr)
maintains preparedness for potential emergency disease outbreaks in order to
minimise disease spread and the costs to industry and the economy
protects public health via surveillance for and response to zoonotic diseases
supports industry control of particular pests, weeds and diseases
minimises costs to industry by keeping pests, diseases and weeds out of the state
(for example preventing introduction of liver fluke)
Supports consumer confidence in Western Australian ‘clean, safe’ products.
Program structure
The management of biosecurity is achieved through four programs; Livestock Biosecurity;
Plant Biosecurity; Invasive Species and Border Biosecurity, which function under the
department’s Irrigated Agriculture and Diversification, Livestock Industries and Agricultural
Resource Risk Management directorates.
5.3.2 Livestock Biosecurity
The activities and policies implemented by Livestock Biosecurity:
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support ongoing and increased access to international and local markets by
providing verifiable surveillance and testing data that shows Western Australia is
free of market-sensitive diseases, pests and chemical residues
protect food safety and market access via animal traceability and chemical and
residue management programs
protect agricultural productivity by early detection of exotic animal diseases (for
example foot and mouth disease, avian influenza)
maintain preparedness for potential emergency disease outbreaks in order to
mitigate disease spread and the costs to industry and the economy
protect public health via surveillance for zoonotic diseases.
detect changing disease patterns which may adversely impact on agricultural
productivity
support industry disease-freedom accreditation schemes to aid market access
support industry to control particular diseases (for example virulent footrot).
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5.3.3 Plant Biosecurity
This program is responsible for strategic and national issues for plant pests and diseases
and includes policy, legislation and industry liaison.
Under the banners of GrainGuard, HortGuard and BeeGuard all sectors of Western
Australia's grain, horticultural and beekeeping industries liaise to:
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maintain freedom from major exotic plants, pests and diseases
minimise risk of chemical residues in plant produce
maintain the productivity and marketability of these industries.
The farm biosecurity approach adopted by Western Australia emphasises farm hygiene
needed to prevent introduction of plant and animal diseases into the farm from anywhere.
It is based on the assessment that prevention is cheaper than cure. This also promises
marketing of quality-assured produce. Farmers can have a major impact on the future of
their own farm output and also at a wider level by implementing biosecurity measures on
their farms.
5.3.4 Invasive Species
This program is responsible for informing and developing industry and community capacity
for prevention, control and eradication activities which provide cost-effective benefits to the
community and state in terms of cost of production and greater market access including:
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management (introduction and keeping) of exotic animal and plant pest species\
management (exclusion, eradication, containment) of endemic animal and plant
pest species
research and development into the ecology and management techniques for
invasive species
minimisation of the impact of animal and plant pests on agricultural production
development of ‘best practice’ techniques and strategies
implementation through coordinated industry and government involvement.
This program includes policy and planning, research and development and regional
delivery of operational roles.
5.3.5 Border Biosecurity (Quarantine WA)
The desired outcome from the program is to prevent the introduction and establishment of
exotic plants and animal pests and diseases, by effectively regulating the risk pathways
associated with interstate movement and trade. The achievement of this minimises the
adverse impacts of new pests and diseases on the economic, environmental and social
values of West Australians.
The Border Biosecurity program is responsible for:
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strategic and operational management of effective quarantine checkpoints and
surveillance programs at entry points (air, road, rail and sea) into WA
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inspection of private and commercial consignments of plants and animals and other
quarantine risk items at Inspection Points and Registered Premises
certification service provided for interstate export of quarantine risk items and
management of effective co-regulatory schemes for export and import quarantine
requirements.
providing technical advice and direction to industry nationally, other states and
territories quarantine authorities regarding biosecurity legislation requirements and
standards.
prevent further spread of European House Borer through surveillance and
regulatory activities.
5.4 Delivering biosecurity services
The future of biosecurity relies on the cooperation and involvement of many people
including the Biosecurity Council, the Department of Agriculture and Food (Animal
Laboratories, Agwest Plant Laboratories, Pest and Disease Information Service) and the
wider community, particularly landholders.
5.5 Major stakeholders
The Department of Agriculture and Food works closely with external stakeholders to
ensure we are highly responsive to changing industry and community needs.
Some of the major stakeholders offering grants and subsidies to the department include:
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Australian Centre for International Agricultural Research
Australian Pork Ltd
Australian Wool Innovation Pty Ltd
Centre for Legumes in Mediterranean Agriculture
Cotton Research and Development Corporation
Dairy Australia
Australian Export Grains Innovation Centre
Grape and Wine Research Development Corporation
Grain Research Committee
Grains Research and Development Corporation
Land and Water Resources Research and Development Corporation
Meat Research Corporation
Pig Research and Development Corporation
Rural Industries Research and Development Corporation.
Joint ventures with a number Cooperative Research Centres (Weed Management
Systems, Value Added Wheat, Tropical Savannas, Australian Sheep Industry) and
Enterprise Grains Australia have also been undertaken.
The department’s work also benefits the wider community through improved sustainability
of land and water systems, and protection against incursions and outbreaks of serious
environmental and human health threats.
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Emphasis is placed on recognising the needs of customers by increasing the awareness of
employees of their customer service obligations to ensure the delivery of quality customer
services.
The contractual nature of the program/project arrangements provides increased
accountability in the application of public funds that allows effective decision-making and
resource allocation processes to reflect government priorities. Project management
software which contains project documentation and authorisations is used to manage
projects across the department.
5.6 Rural Business Development Corporation (RBDC)
Project delivery and internal business processes are monitored for efficiency and
effectiveness and the department reports on its outputs annually to the parliament against
a series of key performance indicators that address quantity, quality, timeliness and cost.
These performance indicators have recently been revised to more accurately reflect the
department’s business and vision of a progressive, innovative and profitable agriculture
and food sector that benefits Western Australia.
5.6.1 Role of the RBDC
The Corporation administers financial support schemes for the farm sector on behalf of the
Commonwealth and state, and delivers other services for the benefit or rural industry.
Schemes which require the majority of the RBDC’s resources are:
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Pilot of Drought Reform Measures in Western Australia
2010 Dry Season Assistance Scheme
Farm Training WA Scheme
FarmLink Scheme
Climate Adaptation (NEAR) Scheme.
5.6.2 Objective of the RBDC
To improve the long term profitability and competitiveness of farmers, leading to an
internationally competitive and sustainable farm sector.
5.6.3 Strategies of the RBDC
5.6.3.1 Supporting farm businesses through training, and in so doing, encouraging
farmers to identify and implement strategies that enhance sustainable long-term
profitability.
The Farm Planning measure which is the key part of the Pilot of Drought Reform
Measures in Western Australia aimed to enhance farmers’ skills in business, natural
resource management, and personal planning and increase the number of farm
businesses with comprehensive written strategic plans. Farm businesses undertook
training to develop or update a strategic plan for the business. Participants identified
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priority activities to help improve the management and preparedness of the farm business
to respond to future challenges, including drought and climate change. The training also
covered risk management and financial planning, personal and business goals and the
impact of variable climatic seasons on production.
Farm businesses had to complete the modules and develop a strategic plan relevant to
their needs to be eligible for consideration for farm business and landcare adaptation
grants under the Building Farm Businesses measure.
Grants were available under the Building Farm Businesses measure that assist eligible
farm enterprises to meet the cost of completing activities to prepare for and reduce the
impacts of drought, reduced water availability and increased climate variability on
agricultural productivity and the farm enterprise. It aimed to assist farmers to improve the
viability of their farm business by providing financial support for activities that:
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would better equip them to manage and prepare for the impacts of drought, reduced
water availability and changing climate
improve on-farm resilience
reduce the environmental impact of agricultural activity in times of extreme climatic
conditions.
5.6.3.2 Supporting farmers in developing farm business management skills and
building the capacity of rural Western Australians to be self-determining.
The Farm Planning program which is the key part of the Pilot of Drought Reform Measures
Phase 1 in Western Australia aimed to enhance farmers’ skills in business, natural
resource management, and personal planning and increase the number of farm
businesses with comprehensive written strategic plans.
The WA Farm Training Scheme which is a component of the Stronger Rural Communities
measures of Pilot of Drought Reform Measures Phase 2 in Western Australia objective is
to provide targeted funding support to eligible primary producers for training activities (not
currently funded with or co-funded by Farm Ready) to improve the skills of primary
producers, increase business resilience and to strengthen rural communities.
Grants were available under the Climate Adaptation (NEAR) scheme to assist the North
Eastern Agricultural Region (NEAR) and Eastern Wheatbelt of the Central Agricultural
Region (EWCAR) community adapt to the changing climate while ensuring the viability of
farming in these regions.
5.6.3.3 Supporting the farm sector during periods of financial difficulties arising
from exceptional circumstances.
Interest subsidies for up to two years on new business loans up to $300 000 is provided
under the Subsidised Interest Rate Scheme for Pastoralists and Service Businesses
involved in Live Cattle Exports to Indonesia.
A State Dry Season Assistance Scheme provided rural communities with social support
and counselling measures during the 2010 dry season. Funding was also provided to
enable the Rural Financial Counselling Service to increase its resources to assist those
encountering financial difficulties caused by the dry conditions. Funding was also provided
for the costs of tanks to provide emergency water supplies for both farm use and fire
fighting use.
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5.6.3.4 Supporting the farm sector through providing policy advice, encouraging
innovation and identifying issues affecting rural industry that may require
government response.
The RBDC provided research grants to pilot a program on mentoring and leadership which
looks at growing and reshaping the rural sector through the development of its human
capital. This group has now successfully moved from the RBDC to the ‘Grow Zone
Foundation Inc.’.
The RBDC established the Y-Zone Advisory group committee as a forum for young
professional people in agriculture to provide the younger generation’s view on strategic
issues to the RBDC.
The RBDC provided funds through the Climate Adaptation Assistance Scheme for work to
be undertaken in relation to land aggregation and land use change.
5.6.3.4 Decision making functions
The Rural Business Development Corporation Act 2001 provides that the corporation
consists of five directors appointed by the Minister.
5.6.3.5 Legislation
The Rural Business Development Corporation Act 2000 commenced on the 20 December
2000 and repealed the Rural Adjustment and Finance Corporation Act 1993. The Rural
Business Development Corporation is established under section 5 of The Rural Business
Development Corporation Act 2000.
The corporation’s functions are to:
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administer approved assistance schemes and to ensure that such schemes
administered by the corporation are properly and fairly administered
give directly the financial assistance to be given under approved assistance
schemes administered by the corporation
provide moneys to a department of the public service, or to an agency or
instrumentality of the Crown, for the purposes of the financial assistance to be given
under an approved assistance scheme administered by the department, agency or
instrumentality
carry out research into, and develop policies on issues affecting persons likely to be
given financial assistance under this Act
review and give advice to the Minister
propose assistance schemes.
implement approved assistance schemes, economic and other conditions in the
rural sector
perform other functions given to the corporation under this Act or another Act
perform any other functions that may be prescribed.
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5.6.3.6 Legislation impacting on the RBDC’s activities
In the performance of its functions, the Rural Business Development Corporation complies
with the following legislation:
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Financial Management Act 2006
Freedom of Information Act 1992
Public Sector Management Act 1994
Salaries and Allowances Act 1975
Equal Opportunity Act 1984
Occupational Safety and Health Act 1984
Minimum Conditions of Employment Act 1993
Industrial Relations Act 1979
Disability Services Act 1993
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6. Documents held by the department
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6.1 Documents available on request
Although the Freedom of Information Act 1992 refers to information, its focus is on
information contained in documents and only to those documents that are already in
existence.
The department aims to make information available promptly with the least possible cost.
Whenever possible, the department will grant access to documents outside the Freedom
of Information process.
6.2 Departmental documents
Listed below are broad categories of the department’s functions and subsequent
information available on general files within the department. Each directorate is
responsible for creating and disseminating these documents, which are created in
response to the various projects the department is undertaking.
The following list does not necessarily mean that all documents are accessible in full or in
part under the Act.
6.2.1 Corporate Strategy and Operations
The directorate is committed to ensuring the department continually tests and refines its
business model and capacity to meet the evolving needs of government, industry and the
community. With key functions including the development of our people, facilities, finances
and information capabilities, the directorate provides the full suite of resources needed for
the department to achieve its mission.
6.2.2 Director General
The Director General’s office is responsible for corporate communications and promotion
and governance and performance of the organisation.
6.2.3 Regional Operations and Development
The directorate supports regionally located ‘multi-project’ offices serving the development
needs of the agrifood sector. Functions include client-focused delivery of integrated
services and leadership and support of incident management. Cross-sectoral functions
include industry productivity and performance, and market and trade development – key
activities supporting industry economic development.
6.2.4 Livestock Industries Development
The directorate supports sustainable economic development and growth in value through
biosecurity surveillance and assurance; and industry innovation, consultation, planning
and leadership. The focus is on developing partnerships across supply chains, achieving
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measurable productivity improvements, developing appropriate infrastructure, increasing
market penetration and promoting excellence.
6.2.5 Agricultural Resource Risk Management
The directorate is committed to ensuring land and water resources are available to meet
future industry needs. It also manages biosecurity risks to protect the sector from exotic
plant and animal pests and diseases. The focus is on coordinating policy, training,
legislation and emergency response capabilities for the agricultural sector; providing
leadership for sustainable management; and targeting investment in the productive and
sustainable stewardship of natural resources and biosecurity.
6.2.6 Grains Industries Development
The directorate is dedicated to meeting the needs of the grains industry value chain and
maximising opportunities in an ever-changing environment. Work across the grains value
chain includes crop genetics, increasing on-farm productivity and equipping industry with
capacity to manage climate impacts. The directorate also looks at new ways of doing
business to improve market access and the economics of grain production.
6.2.7 Irrigated Agriculture and Diversification
The directorate spans research, development, extension and regulation activities in the
irrigated agriculture (horticulture), food and forestry industries, linked with maintaining our
state’s enviable plant biosecurity status. It has a strong focus on driving agribusiness
opportunities and working to reduce barriers; encouraging and supporting profitable local
food production; and identifying risks and promoting practices to manage plant biosecurity.
6.3 Internal policies
Corporate and operational policies provide principles and guidelines for managing or
working with administrative, line-of-business, human resource and financial management
systems.
Each division has internal policies, which are used in connection with the performance of
their business functions. Their primary purpose is to provide advice to departmental
officers in the exercise of their duties and to be an ongoing guide which is reviewed and
updated, as required.
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6.4 Management of information
6.4.1 Compliance with the State Records Act 2000
The department under the State Records Act 2000 is required to have an approved
recordkeeping plan. This plan sets out how records are to be created by the department,
how those records will be managed, and for what period of time records are to be retained
before they are destroyed. The Department of Agriculture and Food Recordkeeping Plan
was approved in 2009 and is updated from time to time in accordance with Section 28(5)
of the Act to provide an accurate reflection of any developments or organisational and
legislative changes.
6.4.2 Departmental document and records management system
The department’s Document Management System (DMS) is Objective which manages
corporate information in the form of electronic, paper-based and digitised records.
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7. Publically accessible documents
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7.1 Library services
The Library contains a collection of agricultural books, reports and journals with an
emphasis on Western Australia. The Library primarily supports the work of the Department
of Agriculture and Food; however, the information can be accessed by members of the
public. The library catalogue is available to the public via its website. The Library also
contributes catalogue information to the National Library of Australia, which can be
searched from the Trove search service and participates in the national Document
Delivery system for interlibrary loans.
Visitors are able to view items from the collection and to photocopy material for research
or private study within the confines of the Copyright Act 1968. Visitors are not able to use
online resources due to commercial licence restrictions.
For further information contact:
Library
Department of Agriculture and Food WA
3 Baron Hay Court
South Perth
Phone +61 (0)8 9368 3201
library@agric.wa.gov.au
7.2 Publications
The department produces large collection of extensive information including fact sheets,
technical information on land and soils information and industry development advice. A
considerable number of specialist newsletters for biosecurity, growing season information,
and special markets and industry areas are available via download or gratis subscription.
Most newsletters are distributed via email; however current copies of the AgLinkEd
education e-newsletter are available from the Education tab.
For a publication list please visit the Publications page on the department’s website.
An archival collection of the department’s older and hard copy only publications are
searchable via the Library catalogue on the department’s website.
The department’s staff are also encouraged to publish and utilise their research and
knowledge in peer reviewed journals. Please contact the Library for more information.
To view an electronic copy of the Annual Report please visit the department’s website.
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7.3 Photography and images
The department has an extensive photographic collection, most of which is uncatalogued.
The photography area will provide some images to other organisations on a fee for service
basis.
photography@agric.wa.gov.au
7.4 Online information services
The Department of Agriculture and Food, WA’s website (agric.wa.gov.au) supports the
department’s mission through serving the information needs of the agricultural and
agribusiness industries. The goal of the website is to also promote the department in a
positive manner to all users by providing up-to-date information on an accessible website.
The department also hosts a number of websites, including:
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biosecurity.wa.gov.au
The Biosecurity website has been designed to ensure that the latest information on
biosecurity in Western Australia is easily accessible. All information relating to the
BAM Legislation is available here as well as information from the Biosecurity
Council.
grains.agric.wa.gov.au
The Grains website provides the Western Australian grain industry with current
information and resources to help overcome constraints and contribute to improving
productivity and profitability.
moresheep.agric.wa.gov.au
More Sheep is a partnership initiative of the department and the Sheep Industry
Leadership Council to address the critical issue of the decline in the Western
Australian flock.
7.5 Databases
A number of information databases are also available to the public, including:
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Agrifood Infonet
Biosecurity
DAFWA Weather Stations
Wool Service Desk Portal
Declared plants
Brands registration
Invertebrate Reference Collection
Pest Web
Weed Watcher
DAFWA library catalogue.
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7.5.1 Collaborative data sets
The department is a participant in several collaborative projects which aim to provide
comprehensive web-based information to agricultural and agribusiness industries and the
public.
These data sets include:
 Water Act Regulations – Bureau of Meteorology website
 Shared Land Information Platform (SLIP) – WA Atlas
 Pest and Disease Image Library (PaDIL)
7.6 Geographic Information Services (GIS)
The department is custodian of the following spatial datasets:
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Soil-landscape mapping Western Australian
Current extent of native vegetation Western Australia
Pre-European Vegetation Western Australia
Pastoral Lease Infrastructure Plans
Agricultural Land Use Western Australia
Agricultural properties Western Australia.
These are available for a prescribed charge and are also supplied through the Shared
Land Information Platform (SLIP). In addition, the department can produce custom maps
and carry out analysis of spatial data for many purposes based on work with government
and industry over the last two decades. Pastoral Lease Infrastructure Plans are available
on request with permission of the lease owner for a prescribed charge.
To request data, a custom map product or data analysis contact gis@agric.wa.gov.au.
7.7 Fees and charges
Charges for our services are available in the department’s fees and charges booklet,
available at on the department’s website.
7.8 Acts and legislation
All Western Australian legislation and statutory information is available via the website of
the State Law Publisher.
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8. Freedom of Information operations
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8.1 Freedom of Information
The Freedom of Information Act 1992 enables the public to participate more effectively in
governing the state and makes the department more accountable to the public. It is
therefore the aim of the department to make information available promptly and at the
least possible cost, and whenever possible documents will be provided outside of the
Freedom of Information process.
If information is not routinely available, the Freedom of Information Act 1992 provides the
right to apply for documents held by the department and to enable the public to ensure that
personal information in documents is accurate, complete, up to date and not misleading
8.2 Freedom of Information applications
Access applications have to:
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be in writing
give enough information so that the documents requested can be identified
give an Australian address to which notices can be sent
be lodged at the department with any application fee payable.
Applications and enquiries should be addressed to:
Freedom of Information Coordinator
Department of Agriculture and Food
Locked Bag No 4
Bentley Delivery Centre WA 6983
Telephone: +61 (0)8 9368 3386
Fax: +61 (0)8 9368 5935
Email: records@agric.wa.gov.au
To expedite processing of a Freedom of Information request, an applicant should identify
as clearly as possible the documents to which access is required and the form of access
required, for example photocopies of inspection reports, etc.
Applications will be acknowledged in writing and you will be notified of the decision as
soon as possible and in any case no longer than 45 days.
8.3 Freedom of Information charges
8.3.1 Mandatory charges
A scale of fees and charges has been set under the Freedom of Information Act 1992
Regulations. Where the request is for non-personal information that may contain personal
information about a third party (other than the applicant), a $30 application fee applies.
This payment is required at the time of lodging the request. If lodging in person, this fee
may be in cash, cheque or money order. If you are mailing your application in, a cheque or
money order should be made payable to the Department of Agriculture and Food.
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Department of Agriculture and Food
Freedom of information
Information statement
8.3.2 Types of fees
Type of fee
Charge
Personal information about the applicant
$30.00
Application fee (for non-personal information)
No fee
8.3.3 Other types of fees
Where the processing of an application is likely to divert a substantial and unreasonable
portion of the department’s resources away from its other operations, the department may
decide to impose charges. However, apart from the application fee for non-personal
information all charges are discretionary. The charges that may be used are as follows:
Type of fee
Charge
Charge for time dealing with the application (per hour or pro rata)
$30.00
Access time supervised by staff (per hour or pro rata)
$30.00
Photocopying staff time (per hour or pro rata)
$30.00
Per photocopy
20 cents
Transcribing from tape, film or computer
$30.00
Duplicating a tape, film or computer information
Actual cost
Delivery, packaging and postage
Actual cost
8.3.4 Deposits
Deposit requirements
Advance deposit is required of the estimated charges
Percentage
of total
charge
25%
Further advance deposit may be required to meet the charges
for dealing with the application
75%
For financially disadvantaged applicants or those issued
with prescribed pensioner concession cards, the charge
payable is reduced by
25%
8.4 Access arrangements
Access to documents can be granted by way of inspection, a copy of a document, a copy
of an audio or video tape, a computer disk, a transcript of a recorded, shorthand or
encoded document from which words can be reproduced.
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Information statement
Department of Agriculture and Food
Freedom of information
8.5 Notice of decision
As soon as possible but in any case within 45 days of the lodgement of a valid application
you will be provided with a ‘Notice of Decision’ advising the manner in which access has
been provided under the Freedom of Information Act. Access to documents may be
granted in the following forms:



Full access
Partial access (in an edited format)
Refused access.
A notice of decision will include details such as:




the date the decision was made
the name and the designation of the officer who made the decision
if the document is an exempt document, the reasons for classifying the matter
exempt; or the fact that access is given to an edited document
information on the right to review and the procedures to be followed to exercise
those rights.
8.6 Refusal of access
Applicants who are dissatisfied with a decision of the department are entitled to ask for an
internal review by the department. Application should be made in writing and lodged at
the department within 30 days of receiving the notice of decision. An independent officer of
the department will undertake the internal review and you will be notified of the outcome of
the review within 15 days. If you disagree with the result you then can apply to the
Information Commissioner for an external review. Applicants are advised of how to apply
for an external review when the internal review decision is issued to them.
8.7 Responsibility for decision making
The final decision to release or deny access to records will lie with the Decision Maker
responsible for the area in which the documents are held or used (normally in consultation
with the Freedom of Information Coordinator).
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Information statement
Department of Agriculture and Food
Freedom of information
8.8 Applications for the amendment of personal information
The Act provides a right for persons to apply for the amendment of personal information
held by the department which is inaccurate, incomplete, out of date or misleading.
The application to amend personal information must be:





in writing
provide sufficient details to enable the document that contains the information to be
identified
provide details of matters in relation to which you believe the information is
inaccurate, incomplete, out of date or misleading
provide your reasons for holding that belief
provide details of the amendments you wish to be made.
Note: Information must be the personal information of the applicant and proof of identity is
necessary to proceed with the request. Access to another officer's records is not
permissible under the Freedom of Information Act.
8.9 Published information on Freedom of Information




Freedom of Information Act 1992
Freedom of Information Act Regulations 1993
Freedom of Information Implementation Guidelines 1993
Freedom of Information Policy and Practice 1996
These are available from the State Government Bookshop or the Information
Commissioner.
8.10 Privacy
The collection of third party information about individuals occurs regularly in the
department. Although the state public sector in Western Australia does not currently have
any legislative privacy conditions, personal information about customers is protected by
the department's privacy and confidentiality policy. The department’s policy framework
details procedures in place to prevent the misuse of personal information within or by the
department, with specific procedures relating to each area of the department that acquires,
uses and stores personal information. Appropriate record keeping ensures the privacy and
confidentiality of such information.
The release of information that is considered personal or confidential is generally governed
by the Freedom of Information Act 1992.
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