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Integrated Master Planner
An Overview
© VESP International Pty Limited 2001-2005
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© VESP International Pty Limited 2001-2005
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Manual Advance
An Integrated Management Planning Tool for
Task (WBS) Based Control of Proposals & Projects
• IMP is a VESP Developed Data Base Tool that links key planning
systems to the Project Structure often referred to as the Work Breakdown Structure (WBS) .
• It was originally developed to enforce a disciplined approach to
estimating. It has evolved to be used for Integrated Work Planning
once contracts are awarded.
• Used by trained consultants to support estimates, proposals and in
recovery when time is critical.
• Being developed as a commercial product in response to requests from
our regular clients.
IMPLEMENT
The System has been
developed for
application over the full
project cycle from
proposal to sell-off
BID
NEGOTIATE
LESSONS LEARNT
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Manual Advance
Merging of customer & company needs during
proposal development is done by matrix of various
task structures from differing sources/ entities
VESP Database
Standard Database
Tailored to Reflect
Marketing Inputs
Customer
Project Development
A balancing Act between Suppliers need for
consistent structure & associated metrics vs a
different customer structure for their process/
metrics and establishing equivalence in tendered
proposals
Teaming Partners
Selected
Tender
Company
Standard
Task Structure
RFT Structure /
WBS
Proposal Structure/WBS
Estimating Module (s)
Manufacturing Module (ERP)
Subcontractor Inputs
Pricing Module
Proposal Documents
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Manual Advance
Interfaces Between IMP & Company Systems
Ensure consistency of planning and control systems based on
Task/WBS and work flow which supports related statusing and analysis
SCHEDULING TOOLS
(Open Plan/
MS Project)
PRICING SYSTEMS
SKILLS DATA BASE
Integrated
Master
Planner
FINANCE SYSTEMS
WEEKLY STATUSING
SYSTEMS
EXECUTIVE TASKING
& ANALYSIS
IMPORT/EXPORT FROM STANDARD
APPLICATIONS (EXCEL/ACCESS )
RELATED DATABASES
OUTPUTS
STATUS REPORTS
WORK FLOW DESCRIPTIONS
OUTPUTS AT EACH
MANAGEMENT LEVEL
100
90
80
70
60
50
40
30
20
10
0
M1
M2
M3
M4
Mngt
STAFF WORK LOAD CURVES
Spt
INTEGRATED TIME &
COST REPORTS
Eng
BUDGET REPORTS
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IMP Supports Linked Reports
from Multiple Projects & Task Managers
Regular IMP Statusing at the
task level simplifies the
building of Executive &
Customer Reports
(1) Project Manager Summary Report
BUDGET 95-93049
Manual Advance
MANAGER
WORK TASK DESCRIPTION
(2) Task Manager Reports
BUDGET
ACTUALS
FORECAST
TO COMPLETE
RELATED WBS TASKS:
1.3.4
2.6.4
9.1.4
(3) RELATED SCHEDULES LINKED VIA WBS
1.3.4
SCOPE
ETC
(2)
2.6.4
SCOPE
ETC
(3) Supporting Schedule &
Other Outputs
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Manual Advance
Task Analysis Screen Leads Estimators through the Planning Process
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Manual Advance
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Graphical Reports Standard/ Configurable/
Customer Specified
Manual Advance
•Customer can specify graphs needed
for analysis & reporting.
•Easily configured from selectable
attributes.
•Become reports by selecting
template header/ footer & entering
title.
•Selection of data in left column auto
generates the graph data set & the
legend on each graph.
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Manual Advance
Key Features of IMP
• Intended for use with minimal
training.
• Select from IMP modules or
external interfaces to existing
tools cf with Pricing, CSCS
and Scheduling Tools
• Network & Lap-top versions
• Draws on lessons learnt
database
• Proven fast and effective
• Data Capture demonstrated to
improve by 40%
• Reduces work load on domain
specialists so they concentrate
on that domain.
Functionality Matrix is used
to Tailor IMP to your needs
IMP Functionality Tree
1 - System Control
2 - Data Capture
3 - Time Phasing &
Scheduling
4 - Estimator Support
6 - WBS Establishment
7 - Preparation of
Documentation
8 - Analysis Reports
10 - Updating
Estimates
(Redirections)
11 - Support thru
Contract Negotiation
12 - Integration of Estimates
& Pricing & Sell Price
13 - Support thru Contract
Period
5 - Baselining of
Changes
9 - Executive Analysis &
Reporting
14 - Integrate with other
Applications
Covers most client needs in
areas such as engineering,
logistics, commercial,
proposals, project management
and executive review
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Executive Benefits
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Imposes a consistent methodology
for all estimating effort.
Proposal Team legacy is documented
and thorough against each WBS.
Allows a smooth transition into
Implementation via negotiation.
Provides consistent review
mechanisms .
Allows executive (re) direction to be
quickly incorporated while retaining
an integrated output across linked
tool systems.
This is critical in closing stages/
corporate review of proposal & also
in negotiations.
Integrates disciplines across the
company to create a consistent
picture.
Efficiency of data capture minimises
specialist effort on estimating.
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Manual Advance
Allows for creation of bid and
implementation comparisons, full cycle
evaluation of how we bid vs achieved.
Allows staff availability to be reviewed in
task assessment phase
Integrate with skills data base allows
domain knowledge to be considered before
assignment
Allows performance to be tracked against
set objectives.
Allows Project lead to do what-if analysis
then roll-up of final status & planning
Allows executive level analysis & statusing
over multiple programs
Baselines all changes, when, why, by how
much under whose authority.
Secure access to data based on staff role &
authority
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© VESP International Pty Limited 2001-2005
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