Humanitarian Performance Monitoring Toolkit and Guide
Updated 03 Aug 2012
Contracting Field Monitors – Template for SSA with Organization
UNITED NATIONS CHILDREN'S FUND
Terms of Reference for Institutional Consultancy “Field Monitor and Reporters”
1.
2.
Programme information:
Programme (No. & Name)
Project (No. & Name)
Sub-project (No. & Name)
Purpose of assignment (Attach background documents, if necessary):




3.
4.
:
:
:
Brief details of Humanitarian Situation
Brief details of UNICEF interventions in humanitarian situation
Brief detail on UNICEF humanitarian monitoring
Overview of Role and requirements of Field Monitors: objective, purpose, timeframe,
numbers etc.
Duty Station:
Supervisor:
UNICEF Position / Unit /Section / Location
5.
Major tasks to be accomplished:
Following is an example that can be adapted to suit the country / humanitarian context
a. Provide a team of Field monitors able to conduct monitoring and reporting based of
UNICEF interventions with a Coordinator to manage the day-to-day operations.
b. Ensure regular monitoring of UNICEF interventions in operational areas (in close
consulations and guidance from UNICEF) with timely, weekly reports on:
i) Delivery of UNICEF supplies to end-users (i.e. tracking of UNICEF supplies from
UNICEF warehouse to the end user, identifying any delays, bottle necks and
undelivered supplies)
ii) Specific issues/difficulties with regard to the UNICEF programme response (WASH,
Health, Nutrition, Education, Child Protection) including the effectivness of the
approach from the view of the end-user.
iii) The progress and performance of UNICEF cooperating and implementing partners
iv) The unmet needs of women and children in the affected areas
v) Key emergeing issues arising from Field monitoring, any social issues affecting
children or young, girls and women in general and any other related issues in the field,
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Humanitarian Performance Monitoring Toolkit and Guide
Updated 03 Aug 2012
inluding outbreaks, malutrition etc.
vi) Any special assignments required by the management in regards to quick
assessments, in-depth analysis of specific case/s
vii) Regular meetings between Field Monitors and UNICEF programme staff for direct
feedback / discussion. (Frequency to be determined with UNICEF provincial office)
6.
End Products
Following is an example that can be adapted to suit the country / humanitarian context
Weekly summary report in the agreed format including:
a. Supply distribution and delivery progress (end-use information with identified gaps)
b. Progress of program response and intervention
c. Emerging issues
d. Progress and performance ofUNICEF cooperating / implementing partners
e. Original Field monitor reports for reference
7.
Time Frame/Duration:
8. Qualification/Special Knowledge/experience: (to be worked out)





Registered organization, preferably assessed by the UN with its own office and
qualified staff and able to undertake fulltime assignment at the specified provincial
project areas
At least five years experiences with capacity to carry out field monitoring and
reporting of development/humanitarian interventions with reference to similar
projects
Trained and qualified female and male (50% each) staff available for monitoring
and reporting (young energetic people with graduation from university/institute,
good endurance for rough conditions, and good communication in local ethnic
languages)
Capacity to arrange all the logsitical arrangements for field staff, training and actual
field work
Willingness to undertake the assingment in the given time period
9.
Estimated Costs:
Esimated budget for 40 Field Monitors + 5 coordinators for 30 weeks
Province
Number of
Field Monitors
(Jan-Jul 2011)
Average cost per
person
Estimated Cost for X
months
USD
Total
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Humanitarian Performance Monitoring Toolkit and Guide
Updated 03 Aug 2012
NB. Above figure includes all logsitics costs and US 20/week/Field Monitor cellphone airtime
10.
Payment Schedule:
11
12.
13..

30% upon signing of contract and initial hiring and training of staff

40% end of the fourth month, subject to receipt of satisfactory timely, weekly
summary reports with accompanying background documents (original Field
monitor reports) and satisfactory organizational performance appraisal carried out
by provincial PME and verified by Chief Field Office.

30% end of the contract period, subject to receipt of satisfactory timely, weekly
summary reports with accompanying background documents (original Field
monitor reports) and satisfactory organizational performance appraisal carried out
by provincial PME and verified by Chief Field Office.
Prepared by:
Name
Signature:_____________________
PME Officer
Date:
Cleared by:
Name
Signature:_____________________
Supply Officer
Approved by:
Date:
Name
UNICEF Representative
Signature:_____________________
Date:
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Humanitarian Performance Monitoring Toolkit and Guide
Updated 03 Aug 2012
Contracting Field Monitors – Template for Individual staff SSA
UNICEF
Terms of Reference for Individual SSA
Position Title: Field
NoteMonitor
(delete as necessary)
Location:
Duration:
Where feasible it is recommended that a 3rd party organization is hired
to provide the management, coordination and hiring of Field Monitors
along with a Coordinator.
Reports to: Planning, Monitoring and Evaluation Section
Justification
Directly hiring and managing 10-15 Field Monitors on SSAs has
hidden costs in time, transport and management and does not
address Access issues since they will be subject to the same UNICEF
movement restrictions
Brief details of Humanitarian Situation
Brief details of UNICEF
interventions in humanitarian situation
Delete Note
UNICEF is committed to effective transparent decision-making processes that are evidence-based
and facilitate timely and predictable humanitarian response. Furthermore, UNICEF is a results-based
organization. The broader humanitarian sector, largely through the IASC and the humanitarian
reform agenda, is committed to ensuring that the humanitarian sector continues to strive to be
more accountable in terms of results and impact in humanitarian response.
Brief detail on UNICEF country specific humanitarian monitoring
Overview of Role and requirements of Field Monitors: objective, purpose, timeframe, numbers etc.
Scope of work
As part of a UNICEF managed team of Field Monitors ensure regular monitoring of UNICEF
interventions in operational areas with a focus on:
i) Delivery of UNICEF supplies to end-users (i.e. tracking of UNICEF supplies from UNICEF
warehouse to the end user, identifying any delays, bottle necks and undelivered supplies)
ii) Specific issues/difficulties with regard to the UNICEF programme response (WASH, Health,
Nutrition, Education, Child Protection) including the effectivness of the approach from the view
of the end-user.
iii) The progress and performance of UNICEF cooperating and implementing partners
iv) The unmet needs of women and children in the affected areas
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Humanitarian Performance Monitoring Toolkit and Guide
Updated 03 Aug 2012
v) Key emergeing issues arising from Field monitoring, any social issues affecting children or
young, girls and women in general and any other related issues in the field, inluding outbreaks,
malutrition etc.
vi) Any special assignments required by the management in regards to quick assessments, indepth analysis of specific case/s
vii) Regular meetings between Field Monitors and UNICEF programme staff for direct feedback
/ discussion. (Frequency to be determined with UNICEF provincial office)
Major duties, responsibilities and expected results
Major duties and responsibilities
80%
 Field Visits to UNICEF operational areas to undertake
monitoring activities
Expected results
Record of performance of
UNICEF interventions
10%
 Production of Field Visit reports
 Timely Field Visit Reports
5%
 Debrief with PME and programme sections
5%
 Ongoing orientation on UNICEF programme
interventions
 Direct feedback of Field
Visits to UNICEF
 Improved knowledge of
UNICEF work
Desired background and experience


At least five years of work experiences with capacity to carry out field monitoring and
reporting of development/humanitarian interventions with reference to similar projects
Trained and qualified female and male (50% each) staff available for monitoring and
reporting (young energetic people with graduation from university/institute, good
endurance for rough conditions, and good communication in local ethnic languages)
Management
The post falls under the supervision/management of the Planning, Monitoring and Evaluation
Section (or similar CO arrangement).
The post will work in collaboration with the following, in particular:
 Programme Sections
 Supply and Logistics
 UNICEF PCA Partners
Submissions
Interested candidates should send their CV to _________________________
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