Open Programme
Final Report
URN
Name of person completing form
Email address for queries
Dates that this report covers – from / to
Guidance
Youth Music asks all our grantees to submit an end of project report. We are keen to learn from each
project’s experiences – to inform future practice; build up an accurate picture of what has been achieved;
and see what impact has been made on the children and young people involved.
Once you have submitted this report and the required supporting information – and it has been approved
by our team – your final grant payment will be released. Please refer back to the payment schedule in your
funding agreement for details of when this report is due.
This part of the report has 8 sections:
1. Your project’s outcomes
2. Youth involvement
3. Formal volunteering opportunities
4. Project staff and their continuing professional development (CPD)
5. Local services and community involvement
6. Practice Sharing
7. Project Legacy
8. Statistics and Attachments
You are required to:
 Answer the questions on each page of the report (please note word limits represent a maximum,
rather than an expected amount)
 Download the attachments needed (final project budget summary, case study template, and
declaration form – available from the Grant Holders section of our website), complete them, and
upload them with this form.
 You also have the option to upload photographs. Please only upload photographs if you have the
appropriate consent forms, and have ticked the box on the declaration form to confirm this.
Case studies
 Also available to download from the grant holders section of our website is a case study template –
if you would like to provide us with a case study, the template should help you to write it. Unless
otherwise stated, it will be assumed that the case study can be used externally.
You will need to refer back to your:
 Application form
 Project budget (submitted with your application form)
 Interim report (if applicable)
 Interim project budget summary (submitted with your Interim Report, if applicable)
Youth Music gathers this information for a number of reasons
 To monitor our funded projects and ensure that grants are used to deliver high quality music-making
projects to achieve suitable outcomes for children and young people
 To develop a body of evidence of the reach of Youth Music’s funded work and to prove the value
of the work we do
 To inform programme development. By analysing the data we receive back from our funded
partners, we will be able to identify gaps in the reach and impact of our work
 To provide a baseline for more in-depth evaluation
 To support the monitoring of progress towards our organisational goals
 To identify areas of good practice that could support other organisations we fund.
We hope that this process will also help you – reflecting on lessons learned, and demonstrating the
evidence of your achievements to inform your future projects.
Thank you for taking the time to complete this report. It may seem like a lengthy process, but please be
assured that the information you submit will be reviewed, used and is extremely important to Youth Music
Notes on using this form
To make sure this form can be completed on all computers and word processors there are no boxes or
editing restrictions. Therefore please ensure you do not edit the questions and guidance, do not exceed the
word limits stated, do not alter the formatting of the form and use only the spaces provided.
If the format of the form is significantly changed it will be returned to you.
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Section 1 - Your project’s outcomes
What are aims, objectives, and outcomes?
Aim – This refers to the aim of your projects, which you told us about in your funding application.
Objectives – These refer to the objectives of each Open Programme goal area (for example, one of the
Challenging Circumstances objectives is to provide high quality music making activity in place(s) of
disadvantage where provision is patchy or low). These objectives are set by Youth Music. When you
submitted your application, you chose at least one objective that your project would deliver.
Outcomes – These are the changes, benefits, learning and other effects that are attributable to your
project’s activities – the difference your projects makes. When you applied to us for funding, you listed the
outcomes that you intended to deliver through your project.
The Open Programmes Objectives
Please refer back to your original project objectives.
1.1 How far did you meet the original Open Programme programme objectives you selected?
Please tell us more about the achievement of these objectives. (500 words)
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In your application you stated a number of project outcomes and set some outcome indicators. Please
refer back to these outcomes when answering this question.
1.2 For five of your project outcomes, please tell us about your experience in meeting these
outcomes. (no word limit)
We recognise that projects do not always run to plan, and are just as keen to learn about unmet outcomes.
We would rather that you were honest about your experiences and the challenges you have faced.
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Please restate the outcome and tell us how far you have achieved the outcome.
Please tell us what evidence you have collected that demonstrates that you have met/not met your
original outcomes.
Please tell us about any unexpected or other outcomes. We are especially keen to hear about the
non-musical progression of the children and young people, for example into education, training or
employment.
Please tell us about the successes and challenges you have encountered on your project. Please
also let us know what, if anything, you would do differently next time.
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Section 2 - Youth Involvement
2.1 How did you encourage children and young people to have a voice and a say in all aspects
of your project, and how did they influence its development? (500 words)
In answering this question, you may wish to think about:
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Consultation with children and young people and the difference this made to your project
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How the children and young people were able to continue to influence your project, once it was up
and running
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Whether children and young people helped to run your project or deliver any of the activities
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What impact the involvement had on the children and young people
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What your organisation has learned from the children and young people on your project
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Any successes or challenges and what you would do differently next time
We understand that in some circumstances only limited consultation is realistic, for instance with very young
children. If this is the case, please explain what you manage to do and the progress you made.
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Section 3 - Formal volunteering opportunities
If you did not offer volunteering opportunities as part of your project, please move to section 4.
3.1 Please tell us about your project’s volunteering opportunities (500 words)
You may wish to tell us about:
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Recruitment and retention of volunteers.
The tasks they have been involved with.
Any training and development opportunities offered and/or accreditation gained (including V50,
Vinspired, Youth Achievement Award, Arts Award or other relevant accreditation)
Any successes or challenges and what you would do differently next time.
The progression routes of your volunteers.
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Section 4 - Project staff and their Continuing Professional Development (CPD)
4.1 What kind of CPD was offered through your project? Please summarise the impact of the CPD
on your project staff? (300 words)
This question asks for information about your project staff and their CPD. Remember, CPD can be training
courses, but it can also take other forms such as seminars, skills sharing, mentoring and shadowing. The
figures you give us below should reflect the total number of staff who have worked on your project from the
start to the date of this report.
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Section 5 - Local services and community involvement
5.1 Please tell us more about how your project engaged with local services and the community.
(300 words)
You might wish to consider:
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How your project complemented other projects or initiatives that exist locally (including any other
provision funded by Youth Music, such as Sing Up or Youth Music Action Zones).
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Any local links that you developed to help you deliver your project.
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Did you take music-making into any new venues or organisations? If so, does the new
organisation/venue hope to continue with music-making?
 Any challenges or successes and what you would do differently next time.
 How parents/carers/usual adults got involved in any of the following project activities
 How the local community got involved with the project
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Section 6 - Practice Sharing
6.1 Please describe the nature of any practice sharing activity and provide evidence of its impact
(500 words)
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Section 7 - Project Legacy
7.1 What legacy has your project left behind? (500 words)
We are interested in the long-term impact of your project, now that it has come to an end. Please tell us
about any developments in the infrastructure and culture of music-making for children and young people.
You may wish to tell us about:
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How music making activities with children and young people will or might continue
How the CPD opportunities for your project staff will support further music making in your area
How your project supported and directed participants onto further music making activities
How music resources, instruments and equipment purchased for your project will be used to
continue music making
How you have identified, developed and shared elements of good practice (good ideas or models
of practice that may be beneficial for other music projects)
How your organisation developed networks and partnerships to support music making in your area
Any other long-term impacts the project may have had on the children and young people, the
wider community, or your organisation
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Section 8 – Statistics and Attachments
Don’t forget that once you have completed your statistical monitoring information in your online account,
then this form must be uploaded along with the following documents:
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Final project budget summary – download from here
Declaration form - download from here
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