REQUEST FOR PROPOSALS
SERVICES FOR
Rooftop farming for organizations serving
vulnerable communities in Egypt
International Organization for Migration
47C, Abu El Feda Street • Zamalek • Cairo • Egypt
Tel: +20 2 273 651 40/1 • Fax: +20 2 273 651 39 •
iomcairo@iom.int • www.egypt.iom.int
19/11/2015
Request for Proposals
The International Organization for Migration (hereinafter IOM) intends to hire a qualified Service
Provider to undertake activities to be carried out within the Emergency Response Programme in
Egypt.
IOM invites potential Service Providers to provide Technical and Financial Proposals for the
following services: Rooftop farming for organizations serving vulnerable communities in Egypt.
The Service Provider will work under the overall guidance of the IOM Egypt Head of Office and the
supervision of the Emergency Programme staff. The selected Service Provider will develop rooftop
farms as well as provide training and the needed tools. The assignment will serve to provide
vulnerable communities in Egypt with free, healthy and sustainable crops.
More details are provided in the Terms of Reference (Section II).
The Service Provider will be selected based on considerations outlined in this RfP.
The RfP includes the following documents:
Section I.
Section II.
Instructions to Service Providers
Terms of Reference
The Proposals must be delivered in a sealed envelope to IOM Egypt at 47C Abu el Feda Street,
Zamalek, Cairo (addressed to Mr. Remon Riad) or emailed to iomegbids@iom.int no later than 5.00
pm on Thursday 3 December 2015. No late proposal shall be accepted.
IOM shall notify the successful bidder in writing within five (5) working days of the bids unfolding.
Proposals submitted after the above deadline will not be considered. IOM reserves the right to reject
the whole or part of any or all Bids. Service Providers which do not receive notification before 11
December 2015 can consider their bids unsuccessful.
Please contact Ms. Randa ALI (ranali@iom.int) for any technical inquiries.
Procurement Unit
IOM Cairo
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Table of Contents
Section I - Instructions to Applicants .................................................................................... 3
Section II. Terms of Reference ............................................................................................... 6
Section I - Instructions to Applicants
1. Introduction
1.1 Only eligible Service Providers may submit a Technical Proposal and Financial Proposal. The
proposal shall be the basis for contract negotiations and ultimately for a signed contract with the
successful Service Provider.
1.2 Service Providers shall not be hired for any assignment that would be in conflict with their prior
or current obligations to other procuring entities, or that may place them in a position of not
being able to carry out the assignment in the best interest of the IOM.
1.3 IOM is not bound to accept any proposal and reserves the right to annul the selection process at
any time prior to contract award, without thereby incurring any liability to the Service Providers.
2. Corrupt, Fraudulent, and Coercive Practices
2.1 IOM Policy requires that all IOM Staff, bidders, manufacturers, suppliers or distributors, observe
the highest standard of ethics during the procurement and execution of all contracts. IOM shall
reject any proposal put forward by bidders, or where applicable, terminate their contract, if it is
determined that they have engaged in corrupt, fraudulent, collusive or coercive practices.
3. Clarifications and Amendments to RFP Documents
3.1 At any time before the submission of the proposals, IOM may amend the RfP. Any amendment
made will be made available in writing to all bidders.
3.2. Service Providers may request for clarification(s) on any part of the RfP. The request must be
sent in writing or by standard electronic means and submitted to IOM at the address indicated in
page 2.
4. Preparation of the Proposal
4.1 A Service Provider proposal shall have two (2) components:
a) A Technical Proposal; and
b) A Financial Proposal.
4.2 The Proposal, and all related correspondence exchanged by the potential Service Providers and
IOM, shall be in English. All reports prepared by the contracted Service Provider shall be in
English.
4.3 In the Financial Proposal and all reports, Service Providers shall express the price of their
services in EGP.
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5. Technical Proposal
5.1 The Technical Proposal shall provide the following information using the applicant’s preferred
proposal template, not exceeding three pages (excluding work samples):
a) A brief description of the applicant’s profile and past performance/experience of the same
type of the requested service;
b) A brief description of methodologies for performing the tasks outlined in the ToRs;
c) Chronological plan for the activities to be carried out;
d) Organizational chart of the staff dedicated to the project activities (including CVs);
e) References from other beneficiaries and work samples (included as attachments);
f) Applicant’s valid registration documents;
g) Sample of similar past work (if available);
h) Financial reports of the last three years.
6. Financial Proposal
6.1 The Financial Proposal shall include all costs associated with the assignment, including (i)
remuneration for staff, and (ii) expenses such as transportation, equipment, materials, and
software costs. Activities and items in the Technical Proposal but not priced shall be assumed to
be included in the prices of other activities or items.
6.2 Terms of payment and payment methods shall be clearly identified in the proposal.
7. Evaluation
7.1 IOM shall evaluate the proposals on the basis of their responsiveness to the ToRs and
compliance to the RfP requirements, as well as the following:
(i) Experience and past performance of the Service Provider relevant to the assignment;
(ii) Adequacy of the proposed methodologies;
(iii) The Financial Proposal;
(iv) Terms of payment;
(v) Compliance with the submission deadline. If the deadline has not been met, the application
will automatically be rejected; and,
(vi) The Proposal contains all information specified in articles 4, 5 and 6. If any of the
requested information is missing or is incorrect, the proposal may be rejected on that sole
basis and will not be evaluated further.
7.2 Proposals that pass the first administrative check will be evaluated on the relevance and design
of the proposed action. The main award criterion is best value for money.
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8.
Negotiations
8.1
Contract negotiation is expected to take place within a week starting from 6 December 2015 at
47C Abu el Feda Street, Zamalek, Cairo.
8.2
Negotiation will include discussion and finalization of: (a) ToRs and scope of services; (b)
methodology and work programme proposed by the Service Provider; (c) services and support
to be provided by IOM; (d) payment terms; (e) Financial Proposal submitted by the Service
Provider, (f) delivery terms; and (g) the Service Agreement. All agreements coming out of the
negotiations will be incorporated into the contract.
9. Award of Contract
9.1
Following negotiations, the contract will be awarded to the selected Service Provider. Service
Providers which do not receive notification before 11 December 2015 can consider their
bids unsuccessful.
10.
Confidentiality
10.1. IOM shall not disclose any information in the applications to any third party. IOM will
however archive all applications for auditing purposes.
10.2 Information relating to the evaluation of proposals and recommendations concerning awards
shall not be disclosed to the Service Provider who submitted Proposals or to other persons not
officially concerned with the process.
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Section II – Terms of Reference
1. Background Information
Egypt is now recognized as an important origin, transit and destination country for migration. It is
recognised as a key country in terms of geographic position and role along different routes from SubSaharan Africa and the Middle East towards European countries.
Today, structural factors and, in some cases, conflicts, compel people to leave their origin countries
(including Eritrea, Ethiopia, Somalia, South Sudan, Sudan, Syria, Iraq, Libya and many West African
countries) and migrate to North Africa and at times onward toward Europe and/or neighbouring countries.
These forced migration movements can lead to phenomena such as smuggling and trafficking in human
beings. In other contexts, migrants are stuck in transit and remain in an increasingly vulnerable situation.
Egypt continues to host migrants and refugees from different nationalities: according to governmental
estimates Egypt currently hosts about 5 million migrants of whom over 190,000 are registered refugees
and asylum seekers. Migrant communities mainly live in urban areas within Greater Cairo and the cities
of Alexandria and Damietta, usually among other economically vulnerable members of the host
community. Since 2011, Egypt has faced economic challenges and significant decrease in GDP with close
to a quarter of the population living under the poverty line. The inflation and unemployment rates have
significantly increased in the last three years and have negatively affected the host and migrant
populations.
IOM is an active member of the United Nations Country Team (UNCT) in Egypt. As such, IOM’s work
and planned activities are designed to contribute to the UNCT’s overall framework for development
cooperation in the country known as the UN Development Assistance Framework 2013-2017 (UNDAF)
which was agreed and endorsed by the government of Egypt. The UNDAF consists of five priority areas
which are further subdivided into specific outcomes. The five priority areas are as follows:
1. Poverty Alleviation through Pro-Poor Growth and Equity;
2. Quality Basic Services;
3. Democratic Governance
4. Food Security and Nutrition;
5. Environmental Sustainability and Natural Resource Management.
In order to support migrant and Egyptian communities to meet their basic needs, IOM provides a wide
range of services including health care, education, legal assistance, psychosocial support and financial
assistance. IOM also works closely with the local communities and local partners to establish small-scale
income generating projects to improve the livelihoods of communities that reside in remote and/or in
migrant-dense areas with a focus on women and youth. Different activities benefitting both migrants and
host communities are essential to avoid tensions between the two and foster greater social cohesion.
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The rooftop farming initiative aims to address the harsh living conditions faced by both vulnerable
migrants and host communities in selected areas in Egypt. Through farming the rooftops of vulnerable
communities, a new secure source of life’s most basic need – food, is created. After the implementation of
the project, beneficiaries will be able to grow and eat their own food.
2. Objectives
IOM issues this Request for Proposal for a Service Provider to setup rooftop farms for vulnerable
communities in Egypt. The selected Service Provider will install the needed equipment for establishing a
rooftop farm, in addition to providing training, tools and seeds for the members of the targeted
community. The implemented service will secure a source of free, healthy and sustainable crops for the
beneficiaries. IOM’s Emergency Response Programme will provide the Service Provider with a list of
locations within Cairo – prioritizing those the most in need – where the assignment can be fulfilled.
3. Overall timeframe and duration
The assignment will be implemented from the signing of the contract up to 15 February. Any delay beyond
this date will result in IOM’s inability to extend the service any further.
4. Tasks and responsibilities of the Service Provider:
The Service Provider will manage the setup process of rooftop farms from the preparatory works through
the whole process and will ensure that procedures are correctly followed and that crops are produced in
due time, amount and quality. The selected Service Provider is expected to provide the following
deliverables:
 Visit and assess sites’ facilities for potential rooftop farms;
 Recommend crop types to be planted and discuss the proposal with target communities and IOM;
 Ensure the rooftop infrastructure is suitable and resistant enough to host farming lots;
 Verify that all requirements and services are available (water, electric power etc.);
 Deliver and install the needed tools/equipment for establishing a rooftop farm;
 Provide training for the targeted communities, to ensure sustainability;
 Follow up with farmers through on-the-field visits after the project is concluded;
 Discuss and agree with the beneficiaries on the costs and procedures for subsequent purchases
(e.g. expansion of the farm, additional seeds etc)
5. Deliverables
1. Rooftop farming training.
2. Install tools and equipment (tanks, pipes… etc).
3. Provide initial seeds and nutrition.
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