CTE-type Intensive
Examination : “What all
needs to be taken care of
and how?”
R K Joshi
DCVO(T)
PREAMBLE

The CTE’s (Chief Technical Examiner)
Organization of CVC (Central Vigilance
Commission) deals with Technical matters and
carry out examination(inspections) of works
of various Central Govt. Departments & PSUs.

As per CVC’s instructions, CVOs to conduct
these examination based on pattern of CTEO
which help in system improvement & also
result in savings.

In AAI in during 2014-15 recoveries amounting
to Rs2.20 Crores were realized on account of
CTE type examinations.
CRITERIA

Works are selected for inspection from quarterly
progress reports being submitted by various
Departments. as per CVC circular Dt 30.07.12:-

Civil/stores/purchase-Rs 5cr. And above;

E&M/Elx & Comn/consultancy-Rs1cr.& above

Horticulture works-Rs10 lakhs & above)CVC
order.pdf

Inspections are done with prior intimation so that
concerned Engineers, and the tender accepting
authority may clarify their points.
MANUAL ON EXAMINATION
In the year 2004, The ‘Manual for Intensive
Examination of Works/Purchase Contracts for For
PSU’s, Autonomous Bodies, Banks, Insurance
Companies & Financial Institutions’ was released by
CTEO wherein it was brought out that
“With a view to enlarge the scope of such inspections,
the commission issued instructions that CVOs of
various organizations should also conduct intensive
examination of works/ purchase contracts based on
the pattern of inspection carried out by CTEO.”
MANUAL FOR WORKS PURCHASE CONTRACTS.pdf
This manual contains broad guidelines & all relevant
information to facilitate such inspection by CVOs.
Action Plan

Request for documents
 Copy
of Last bill paid
 Other
documents as per
AppendixDOCOUMENTS.docx

List of documents to be kept ready for
inspection at site

Inspection
Administrative Approval and
Expenditure Sanction(A/A&E/S)

Any activity pertaining to project shall
commence only after accord of A/A &
E/S.

Files pertaining to approval be glanced to
ascertain that systemic procedures have
been followed.

Check list CHECK LIST AA&ES.docx
Detailed Estimate
(Technical Sanction)

Veracity of items / quantities / rates checked
thoroughly.
 Clue:
Deviation from preliminary estimate.
 Splitting
of works.

Must be accorded before award of work.

CHECK LISTTS CHECK LIST.docx
Notice Inviting Tender &
Draft NIT
e-Tender as per limits,
 Eligibility criteria, cut-off date, proper time period
for sale / submission.
 Published in web site and / (or) News papers.
 Restrictive stipulations curbing competition.
 Reverse auction carried out as per approved limits.
 Names of IEM’s included for 25 Crores works.
 Specialized agencies included for specialized works.
 Deviation from detailed estimate.
 List of T&P & Machinery sought is logical.

PRE-QUALIFICATION

Disparity in treatment to bidders;

Prequalification of ineligible firm(s);

Eligible bidder(s) ignored/ disqualified;

Communication to non-qualified bidders.

Evaluation of similar work considered.

Proof of own/possess of plant &
machinery checked as per NIT.
Bidding Process(e-Bids)

Extension of dates (if any) approved by
competent authority.

3 envelope bid system followed.

Opening committee approved by appropriate
authority.

There is minimum 3-5 days gap between the
last date of Tender submission & date of
opening of Bids for submission of hard copy of
Unconditional acceptance & EMD

Post tender manipulations if any which have
price implications.
JUSTIFICATION

Statement uploaded before opening of
Commercial Bid.

Veracity of rates checked thoroughly.

Clue: Deviation from detailed estimate.

For market rate items average of 2-3
quotations is considered.

Latest local market rates & labour rates
considered.
AWARD OF WORK

Verification of credentials of L-1 bidder
carried out before award.

Proper Financial concurrence given and
acceptance recorded by accepting
authority.

Agreement is signed within 30 days of
award.
ESSENTIALS OF WORKS

Policies of Insurance from date of start of work obtained.

BGs for security / performance.

PF & ESI registrations, Labour license timely obtained.

Specialized sub vendors approved as per contract.

Site office, vehicle, computer, laboratory etc as per contract

Mandatory Lab, apparatus,T&P arranged etc.

Technical staff deployment & their credentials as per contract.

Land allotment & Licence fees charged as per contract.

Charges for electricity & water are billed as per contract.
SITE RECORDS

Site order book.

Hindrance register.

Material test registers

Calibration record of plant.

Approvals of designs ,design-mix, materials etc.

Payment records.

In principle approvals of deviations,
extra/substituted items.

Amount withheld for EOT
Work inspection

Measurement cross check.

Items provided as per specifications.

Stores maintained properly.

Payment of advances.

Test checks.

Extra item / deviation items / substitute items.

Workmanship/line/levels, damages, etc.

Safety precautions, helmets, Apron etc as per contract.
Work inspection ..contd.

Testing of equipment / item / work.

Payments as per agreement.

Collection of samples for testing from Testing Institutions.

Payments of escalations.

Part rate payments.

Liquidated damages & Security Deposit.
REPORT WRITING
“CTE-type Examination Report”
 Facts
observed after the inspection
are to be briefly brought out as given
in the CTEO’s Manual for IE of works.
REPORT.docx
 Noticed discrepancies are to be
written under head “observations”
with a view to seek comments from
concerned Department.
THANK YOU