MEPRS 2010
From Source to Resource:
Data Quality Solutions for Today's MEPRS Challenges
26 – 29 July
Lansdowne, VA
Briefing:
AFMOA MEPRS Dashboard/Vector Check
Speaker: Dawn Simmons
Date:
Time:
27July 2010
1640-1730
Describe the rational behind the Dashboard
Explain what determines if your data is an outlier
Describe the Major Components of the
Dashboard
Discuss the feedback timeline
Vector Check Review
2
AFMO tracks and
manages the success of
the Air Force MEPRS
Program
AFMOA provides
feedback to TMA
Historical Records
Our standards are
high
When
you succeed
We
Succeed
We have the
answer before the
question is asked
Quick Reference
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To provide a high level view of
the latest data transmitted into
the EAS IV Repository
To identify outliers in MTF data
To highlight potential technical or
functional errors
Feedback to
AFMOA MEPRS
Via Vector Check
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Based on 12 month rolling
average
Workload and FTEs 2
standard deviations
Expenses1 Standard
Deviation
An outlier is a piece of data that
is significantly different from all
the other data.
Normal
-2
-1
Something has
changed
1
2
Potential Problem
Feedback Required
If you put all of your data in order
from least to greatest, the only
place(s) you can have outliers are at
the very beginning and/or the very
end.
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Workload data is retrieved from
The CHCS WAM file
The expense data is retrieved
From CRIS
Personnel data is extracted
from DMHRSI
Workload
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Workload
2010
OCT



Total Visits
Assigned Outpatient
FTEs
Available Outpatient
FTE
TOTAL OUTPATIENT
EXPENSE
Cost Per Visit
Dispositions
Assigned Inpatient
FTEs
Available Inpatient
FTEs
TOTAL INPATIENT
EXPENSE
NOV
DEC
JAN
FEB
MAR
APR
527,793
432,366
444,696
437,449
411,296
444,778
300,239
9,475
8,988
8,923
8,428
7,927
6,964
5,013
8,226
6,960
7,275
6,830
6,419
6,817
4,799
$180,342,552
$342
2,691
$154,350,435
$357
2,320
$158,376,111
$356
2,323
$152,391,207
$348
2,140
1,061
958
1,000
922
873
634
379
901
845
851
797
743
621
359
$24,514,850
$23,646,504
$24,601,196
$23,546,609
$23,034,732
$138,666,951 $127,765,804 $95,873,740
$337
$287
$319
2,081
1,721
1,141
$16,244,380 $11,050,015
Assigned and Available to “A” ,“B” and “FBN”
Major variances typically are changes in the services that are offered
If there is a significant change in services offered
– You should reply to the dashboard via Vector Check
 Dental Weighted Procedures will soon be added
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Expense
9
2010
Values
Expenses
Total Expense
Depreciation
Unallocated Expense
Adjusted Expense
Free Receipts (Reported)
Free Receipts Variance
Transmission Days





OCT
NOV
DEC
JAN
FEB
MAR
APR
$375,143,810 $317,433,899 $320,481,163 $313,112,970 $281,568,399 $261,341,246 $191,854,047
$2,264,412
$2,179,210
$2,143,793
$2,108,802
$1,917,185
$1,584,372
$996,790
-$2,076
$273
-$157,682
$2,318
$0
$2,318
-$6,954
$368,377,624 $311,102,770 $313,836,950 $306,656,495 $275,050,606 $256,239,691 $187,897,820
$4,501,774
$4,151,919
$4,500,420
$4,347,673
$4,600,608
$3,517,184
$2,959,437
-$683,738
-$434,363
-$167,444
-$276,707
$452,845
-$346,911
$125,938
90
96
93
80
60
-5
-4
Total Expense of all MEPR Codes
Depreciation uses Direct Expense from all EA MEPRS Codes
Adjusted Expense=Total Expense minus all EA, EDH, EDI, and EDK Codes
Free Receipts = Per the Free Receipts Calculator
Free Receipts Variance = The difference between what the FR Calculator
Shows and what you reported
10
KPI
Definition
FORMULA
Total Expense
Includes expense from all MEPRS
Codes
Total Direct Expense+Purified Expense+Stepdown
Expense From D+Stepdown Expense From E for
all MEPRS .
Depreciation
Decrease in value of equipment that
meets the established investment
threshold, depreciation expense as
reported in EAS.
Direct Expense from all EA MEPRS Codes
Unallocated
Expense in MEPRS "E & D" codes that
have not been distributed during the
allocation process
Total Direct Expense+Purified Expense+Stepdown
Expense From D+Stepdown Expense + Expense
contributed
Adjusted Expense
Total expense minus EA and EDH,
EDI, EDK
Total Expense minus all EA, EDH, EDI, and EDK
Codes
Free Receipts
Reported
Non-reimbursable expense for police &
fire protection, and other base support
activities.
"Total expense less “ EA%, EDH%, EDI%, EDK%"
multiplied by .01508 (the sum of percentage for
each ED code) .
Free Receipts
Variance
The difference Free receipts as
calculated using the "FREE Receipts
Calculator" and what was actually
reported
"Total expense less "EA%, EDH%, EDI%, EDK%"
multiplied by .01508 (the sum of percentage for
each ED code) .
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FTEs
12
KPI
Definition
FORMULA
Assigned FTE
Total Civilian and Military FTEs that are
assigned to the MTF.
1000
Available FTE
Total Civilian and Military FTEs that are
available to the MTF
1251
Non Available
FTE
Non available time to the work center
300
% FTEs Reported
(Available + Non-Available)/Assigned
(1251+300)/1000=155%
Total FTEs
Reported
Available + Non-Available
1,551
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Employee Types
Active Duty
Guard
Reserve
Civilian
Local National
Contractor
Volunteer
14
2010
OCT
DEC
JAN
FEB
MAR
APR
Assigned FTEs
29,562
27,893
27,973
26,633
25,323
22,244
15,695
Available FTEs
32,205
27,568
28,526
27,600
25,710
26,879
18,327
4,132
5,862
7,893
4,791
3,870
3,244
2,280
Percent FTEs Reported
122.9%
119.8%
130.2%
121.6%
116.8%
135.4%
131.3%
Total FTEs Reported
36,338
33,430
36,419
32,391
29,581
30,123
20,607
Assigned Contractor FTEs
316
321
329
323
265
233
180
Available Contractor FTEs
5,035
4,411
4,939
4,266
3,969
4,141
2,996
Available Volunteer FTEs
178.52
116.1
141.66
124.56
149.33
139.12
98.3
Assigned Local National FTEs
349.4
349.5
352.75
357.6
334.72
311.71
178.47
Available Local National FTEs
321.66
268.88
249.85
286.8
265.82
291.57
170.47
Non Available FTEs
FTEs
NOV
15
KPI
Definition
FORMULA
Assigned FTE
Total Civilian and Military FTEs that are
assigned to the MTF.
1000
Available FTE
Total Civilian and Military FTEs that are
available to the MTF
1251
Non Available
FTE
Non available time to the work center
300
% FTEs Reported
(Available + Non-Available)/Assigned
(1251+300)/1000
Total FTEs
Reported
Available + Non-Available
155%
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Contractor Type
Assigned
NS = Nonpersonal services
(not on manning
document)
X
SC = Services
(must be
assigned to a
UMD position,
counts as
assigned FTE)
Available
Contractor Type
17
REPORT DEFINITION
Data Element
Definition
Assigned Contractor Total Contractor FTEs that are assigned to the MTF in a
FTE
UMD position
Total Civilian and Military FTEs that are assigned to the
MTF.
Formula
TRIGGERS
Red
Yellow
N/A
>0
Calculated by dividing the number of
assigned days by the number of days in
the month for those individuals
counted as part of the MTF assigned
strength.
2 STDV
1 STDV
2 STDV
1 STDV
2 STDV
1 STDV
2 STDV
1 STDV
2 STDV
1 STDV
2 STDV
1 STDV
2 STDV
1 STDV
Assigned FTEs
Available Contractor
FTE
Total Contractor FTEs that are available to the MTF
Total Civilian and Military FTEs that are available to the
Calculated by dividing the total
Available FTEs
MTF
number of available hours by 168.
Available Inpatient FTEs available to "A" MEPRS Codes; Includes FTEs
FTEs
available to inpatient Cost Pools
Available Outpatient FTEs available to "B" & "FBN" MEPRS Codes; Includes FTEs
FTEs
available to outpatient Cost Pools
Average Cost per
='SumOfTotal Inpatient
Disposition
Total Inpatient Expense/Dispositions
Expense'/Dispositions
Average Cost Per
Visit
Total Outpatient Expense/Visits
='Total Outpatient Expense'/Visits
Decrease in value of equipment that meets the
established investment threshold, depreciation expense as Direct Expense from all EA MEPRS
Depreciation
reported in EAS.
Codes
18
Vector Check
19
https://vc.afms.mil/AFMOA/SGA/SGAR/SGAR_MEPRS/Lists/MEPRS%20Dashboard%20Feedback/AllItems.aspx
20
Master Roster Update File
https://vc.afms.mil/AFMOA/SGA/SGAR/SGAR_MEPR
S/Lists/MEPRS%20MASTER%20ROSTER%20UPDA
TES/
AFMOA MEPRS Master
Phone Roster
21
Workload Detail Report
FTE Detail Report
Reports are updated
monthly on the same date
as the dashboard. They
may be used to research
data anomalies or as a quick
reference
Expense Detail Report
22
We’re Here to Help
MTF’s
Initial support
contact is the
Gunter Support
Desk
Gunter
Support Desk
AFMOA
Air Staff
All technical
and
Functional
support
Issues should
initiate at the
Gunter
Support Desk
Gunter will
contact
AFMOA on
all pertinent
issues
AFMOA will
consult with
Air Staff on
all policy
issues
Email:
Afmoa.meprs@us.af.mil
Email:
554.SBGJ.FUNCTIONALS@
GUNTER.AF.MIL
23
AFMOA POC
MAJCOM
Sheri Weis and
Dawn Simmons
AETC, AFDW, AMC, AFSOC,
USAFA
Jeff Zukowski and
Dave Collins
AFMC, AFSPC, USAFE, PACAF
Keith Andre
Paulette Richards
AFGS, ACC
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Name
MAJCOM
Phone
DSN (969)
EMAIL
Mr. Keith Andre
AFGS, ACC
210-395-9228
Keith.andre.1@us.af.mil
210-395-9225
Paulette.richards@us.af.mil
Mrs. Paulette
Richards
Ms. Dawn
Simmons
Mrs. Sheri Weis
TSgt Jeff
Zukowski
Mr. Dave Collins
AETC, AFDW, 210-395-9239
AMC, AFSOC,
USAFA
210-395-9123
Dawn.simmons.1.ctr@us.af.mil
AFMC,
AFSPC,
USAFE,
PACAF
210-395-9207
Jeff.zukowski@us.af.mil
210-395-9206
Charles.collins.12.ctr@us.af.mil
Sherilyn.weis.ctr@us.af.mil
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