MEETING MINUTES
RESTRUCTURING & STRATEGIC PLANNING SESSION
Tuesday, January 22nd
9:00 – 12:30
Compiled by: Pauline Hershey
ATTENDANCE: Brenda Randle; Ariana Luna; Sherill Calhoun; Oralia Vallejo;
Judy Xiong; Sally Xiong; Baolia Xiong; Jessica Alvarado; Karla Almeida; Kathy
Cruz; Evi Hernandez; Cela Nichols; Shannon Siegenthaler; Jackie Jones
Siegenthaler; Antonio Lopez; Dee Fricks; Donna Rix; Pauline Hershey; Debbie
Grice; Shawna Steinway; Carmen Gutierrez
MEETING LOCATION
KCOE – Probation/Community Corrections Meeting Room
Approval: Draft for Consideration
AGENDA
OPENING OF MEETING:
Brenda Randle called to order this special meeting of the Kings Partnership for
Prevention (KPFP). EXERCISE - What does Coalition mean to you? (See
attached)
KPFP HISTORY
Sherill Calhoun reported on the history of Kings Partnership for Prevention. She
expressed her personal interest, due to her son’s addiction. The KPFP evolved
as businesses do, and a lot was done around Methamphetamine, with the loss of
the KPFP coordinator, Nell Lobdell, the KPFP was left without someone steering
the ship. Without that focus from Nell, it was difficult to maintain the growth and
keep the stakeholders involved. Now that Pauline has come on, on an interim
basis to bring back strength and focus to the group, she is very happy. KPFP has
worked with CAPCC, received funding from KCBH, and KPFP became a 501c3
in order to develop and move forward.
Brenda added that KCBH has funded KPFP, initially, using Nell Lobdell, who was
an independent contractor. The hope was ALWAYS that this would become an
independent coalition, as a 501c3, no longer completely funded only by KCBH.
Brenda has recently started to look at the messages from the State. With State
ADP (?) going away, moving from Mental to Department of Public Health, and
Tobacco is with AOD. Integration is happening, and we can move forward
together.
CURRENT STRUCTURE
Executive Board currently consists of Sherill Calhoun as Treasurer; and Sue
Weisenhaus stepping up in Danette Hughes Welch absence, to act as Chair.
Pauline reported on status of Insurance, and that it was current.
PROPOSAL OF NEW STRUCTURE
OPEN DISCUSSION WITH MEMBERSHIP AND KPFP OFFICER PRESENT:
I. EXECUTIVE BOARD – MEMBERSHIP ACTION; DISCUSSION
Motion made, seconded and approved, to revise the Bylaws of the
organization to reflect the following: Governing Board of 7; Voting
Membership of 14; Quorum of 11.
Detail:
Governing Board of 7 members with representatives coming from the
following agencies/organizations:
Kings County Behavioral Health
Kings County Department of Public Health
Kings County Office of Education
Kings County Board of Supervisors
Kings County Health and Human Services
A Healthcare System or Service Provider
A Regional Partner.
(Specifically, it was discussed to reach out to Charles Sandefur or Wayne
Ferch at Adventist Health; and Evi or Baolia (Bao) from California Health
Collaborative).
Voting Members of 14.
Discussion focused on outreach to the following for representation: NAS
Lemoore; Santa Rosa Rancheria; Faith Based; Youth Non-Profit
(WestCare); 211 (United Way); KCAO; Probation; Parent; Business
Community (Chamber of Commerce); Mentors (BIGS); Payers – 2
(CalViva/Anthem Blue Cross); Media; LGBTQ Community (Kings/Tulare
Suicide Prevention Taskforce).
Further discussion ensued around Standing Committees; Coordinator
Role/Roles; Funding/Grants; 501c3 Status, but further discussion tabled
until Governing Board in place. Governing board will wish to participate in
structure and bylaw recommendations.
Executive Board Meetings will include the Governing Board;
Officers, and Committee Chairs.
Membership in KPFP – Non-Voting Members. Not discussed, but open to
all key stakeholders, general public.
II.
Standing Committees, Establish Committees
Debbie suggested that the Committee piece be tackled/tabled as
the bylaws are tackled, but initial discussion focused around these
“buckets”
 Scope of Work / Funding Partners
 Reporting Committee (Updates/Ed for Gov. Board)
 Ad Hoc (Pulling together bodies to work as needed)
III:
Coordinator/Coordinators Role
Coordinator will have Scopes of Work funded by each of us.
Current KPFP Funds come for KCBH for a specific Scope of Work;
CAPCC for Annual Event and Peer Review. KPFP will be flexible
in providing additional hours as funds become available, with
additional agencies who wish to utilize its services to support grant
writing; grant delivables; outreach efforts, etc.
IV:
Funding/Grants/501c3
BR - HOMEWORK – Find Grants, send in, and we will bring to
Coalition. Goal, 1 grant this year.
V:
Meeting Structure – when, where and time
Mondays appear to be a preferred day of week. Discussion of
quarterly or bi-monthly, and working around when Executive Board
meets. Set schedule will reflect best date for Executive Board and
Voting Members. Frequency will be determined by activity, but no
less than 4 meetings annually of the full membership, with
Executive Board meetings occurring 1 week prior.
VI:
Vision Statement does not need to change. Mission Statement
to be reviewed.
Vision Statement is: “Working to create an environment of
wellness throughout our communities.”
VII:
Funding
The need for funding streams to accomplish work was addressed,
but no dollars or offers beyond CAPCC and KCBH contributions
have been determined.
Actions Taken:
PRESENTATION: UNDERSTANDING THE VALUE OF BACKBONE
ORGANIZATIONS IN COLLECTIVE IMPACT. Pauline Hershey. Attached to
minutes is article from the SSIR Review.
REVIEW OF CURRENT GRANTS AND REQUIREMENTS:
Sharing: Brenda Randle (KCBH) and Oralia Vallejo (KCDPH-TC) both handed
out their Grant Specific needs for their respective departments and touched on
goals and objective. Dee (KCOE) mentioned their need to develop a youth
leadership conference. Pauline brought to the table the CAPCC Event KPFP is
to put on in April, and Kathy Cruz mentioned Kids Day. Shawna (Adventist
Health) shared about their Breathe Free initiatve; Carmen Gutierrez at KCDPH
mentioned about WOTN. Kathy Cruz shared CAPCC Kids Day at the Mall.
Meaningful takeaways included KCOE collaborating with KCBH and Tobacco
Control, to develop a Youth Leadership Conference this spring, that performs
multiple roles needed for engaging Youth for KCDPH and KCBH needs. CHC
shared that they had achieved some success developing a Youth Leadership
event in Corcoran and shared their experience. CHC offered access to their
historic documents, forms, contacts.
Save the Dates:
Feb 26-27
April 13
April 27
April 29
Early May –
Academic Decathalon
Kids Day
Healthy Kids Day, Corcoran
Awareness Conference – CAPCC
Youth Leadership Conference
POST MEETING ACTION ITEMS:
Next Steps for our TEAM: Review Bylaws and Strategic Plan Document; Be
prepared to discuss. Share Grant Opportunities that may be appropriate for
this non-profit coalition. Consider value within each department of funding the
work of KPFP in order to accomplish more challenging deliverables that require
teamwork.
Submit Topics for Meeting by Wednesday, February 6th.
Brenda: Get commitments from Governing Board partners, and names of
individuals who will act on behalf of each agencies, on the Governing Board.
Meet prior to Feb 12th with these folks and Coordinator, to flush out details of
interim contract.
Governing Board: to meet and further discuss structure, details of coordinator
role, etc. Feb 4, 10-12.
Pauline: Send out Strategic Plan “Draft” Document for review in preparation of
retooling as necessary. Send out Minutes; Agenda; docs in preparation for next
convening. Minutes to be mailed out no later than 10 days before next meeting.
Agenda to be Mailed out by Friday, February 8th.
DECISIONS MADE:
Sherill Calhoun motioned and Brenda Randle Seconded, the Voting Body
approved, that Bylaws be amended to reflect the restructuring of the
Executive Board as determined today, and to continue with bylaws
amendments.
KCOE; KCBH and KCPH will work collaboratively to enlist the Youth of our
County into our efforts, through the KCOE led Youth Leadership Training
and Summit.
Future Training Opportunities:
Power of Prevention Summit Feb 6-7 Sacramento.
Roberts Rules of Order – March;
Community Coalition Training
NEXT MEETINGS:
Kings Partnership for Prevention
Tuesday, February 12
9:00am to 11:30am.
Kings County Office of Education, Lemoore
Governing Board
Monday, February 4th
10:00am to 12:00pm
Kings County Behavioral Health – 450 Kings County Drive; Suite 104.
Respectfully submitted: Pauline Hershey