2010-2011 Annual Report
From: Sam Dunlap, Chair of the UC Europeanists Bibliographer Group
To: Jim Dooley, Chair of CDC
Activities – Electronic Resources:
We responded to Wendy Parfrey’s call to review CDL-licensed Tier 1 resources and recommended many that were core to the cross-disciplinary field of European Studies.
We were pleased to find out that CDL licensed our first-ranked resource Thesauras Linguae Latinae on behalf of the entire UC System.
Claude Potts (UCB) identified a number of European open access journal packages (Raco.cat, Persee.fr, Revues.org, and Érudit.org) and worked with staff in CDL’s Shared Cataloging Program (SCP) to have them cataloged to provide article-level indexing via UC-eLinks, if possible.
Activities – Shared/Coordinated Prospective Print:*
Our campus representatives are coordinating our response (in September, forthcoming) to Kerry Scott and Barbara
Schader’s request to review the YBP series or standing orders to identify titles appropriate for us to claim as Shared
Print.
Kati Radics (UCLA) and Sam Dunlap (UCSD) responded to Kerry Scott and Barbara Schader’s request to review draft submission guidelines and related documentation for the Shared Monographs Coordinating Group (SMCG).
Kati and Sam submitted documentation to SMCG to formalize our formerly formal, but ad hoc agreement to share collection responsibility for selected French monographic series published by Champion.
Three campuses (UCB, UCLA, and UCSD) continue to use Casalini libri’s consortial feature to better coordinate acquisition of Italian and other resources within UC, and also Stanford.
More UC campuses continue to use YBP’s consortial feature GobiTween to reduce unintended duplication of
English-language resources.
Sam met with Harrassowitz representatives at ALA in June to discuss the proposed pilot of a consortial feature soon to be implemented in OttoEditions. This will allow a subset of campuses (UCB, UCLA and UCSD) to view the order status of titles at other locations, including Stanford. We expect this feature to be implemented in 2011-2012.
Activities – Coordinated Retrospective Print:*
UC is actively participating with the Western Regional Storage Trust (WEST) with journal titles being contributed from UCB, UCLA, UCSD, NRLF and SRLF. Early last fall, UCB contributed 110 titles as Archive Builder to the
Gold Archive and at least 25% of these were European journals. UCSD contributed 74 titles to the Gold Archive and 20% are of European origin or have a European focus.

Goals and objectives for 2011-2012:
We expect to continue our proactive work in identifying appropriate monographic series to claim as Shared Print from very expensive European publishers (e.g. Brill, Brepols, Slatkine, Vrin, Droz, Peeters, Olms, etc).
We will continue to identify European open access resources to recommend for SCP treatment.
We welcome the opportunity to respond to CDL, the SMCG, and other groups with recommendations and feedback, in a timely coordinated way as requested.
Rotation of Chair:
Sam’s 2-year term as Chair began in July 2010 and runs through June 2012. In spring 2012, there will be a call for interested volunteers to provide leadership and direction to the Group for the next term, and which will result in either an appointment or election.
* Concerns
Some in our Group are concerned about CDC’s commitment to building a robust and sharable print collection across the State and helping us to manage it in a way that campuses from North to South, from Davis to San Diego, can easily participate. Some feel that the 3-year Shared Print subscription commitment is too short. We need a mechanism in place that will alert other 9 campuses, or the appropriate campus Bib Group representatives, if a previously committing campus, due to budgetary reasons, is compelled to cancel a series standing order. This will give other campuses an option to re-subscribe and/or take on the role as UC Shared Print subscriber before any of the volumes are inadvertently dropped.
To date, there have been a number of iterations and morphing of Shared Print terminology and oversight groups, e.g.
CDL Shared Print Steering Task Force, SOPAG Shared Print in Place Task Force, CDC Shared Monographs
Planning Group and Shared Monographs Coordinating Group, Shared monographic series, etc. This has led to confusion and some are unclear as to what set of guidelines the campuses are committing to.
While there is a draft Common Access Policy for Shared Print in Place , this does not require or establish a standard loan period for shared print resources and currently prohibits placing shared print resources on reserve. A corollary is the current prohibition of placing RLF materials on reserve, thus denying a group of users access to what is essentially UC’s retrospective shared print collection. For many older retrospective print holdings in the RLFs, it is impossible for campuses to acquire copies in a timely manner, especially on the OP market, to place on reserve. A concrete example of this is UCLA’s need to place UCSD’s copy of a 2-volume OP title on Classical drama in Sicily, now at SRLF, on UCLA course reserve: Polacco, Luigi, et al. Il teatro antico di Siracusa. Rimini : Maggioli, 1981.
I plan to work with Colleen Carlton (SRLF), Martha Hruska and Kati Radics to make an exception to this restrictive policy.
9/9/11