SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
TITLE: Logistics Manager
TEAM/PROGRAMME: Operations
LOCATION: Donetsk and in the near
future, Luhansk (with occasional travel to
other areas)
GRADE: TBC
CONTRACT LENGTH: 6 months
CHILD SAFEGUARDING:
Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a
week or more) or intensively (e.g. four days in one month or more or overnight) because they work in
country programs; or are visiting country programs; ore because they are responsible for implementing the
police checking/vetting process staff.
COMPANY PROFILE:
Save the Children is the world's leading independent organisation for children. We work in 120 countries.
We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with
our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and
lasting change in their lives.
We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more
children than ever before, through programmes in health, nutrition, education, protection and child rights,
also in times of humanitarian crises.
Following a major transition, our international programmes are now delivered through a merged operation
with c15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.
We're changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for
world-class people and relevant for the 21st century.
ROLE PURPOSE:
Reporting to the Area Manager and with dotted line to the Logistic Manager, Ukraine. The Logistics
Manager in Donetsk will coordinate and provide effective logistics support to Save the Children's
programmes in Donetsk and Luhansk, being responsible for the Supply Chain, Proper Management of assets
and stocks, ensuring a proper Procurement Management in compliance with SCI’s SOPs and Policies.
SCOPE OF ROLE:
Reports to: Area Manager, with “dotted line” to Logistics Manager Ukraine
Staff directly reporting to this post: Logistic staff and Drivers
KEY AREAS OF ACCOUNTABILITY:
Field Office
 Maintain field office and guest house in Donetsk, ensuring equipment and appliances are in working
order.
 Build the capacity and train logistics staff in all necessary logistics procedures and systems including
procurement, warehousing, fleet, communications, transport, and security.
 Coordinate and supervise the use of back-up generators in offices and houses and ensure
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compliance with maintenance schedules and Save the Children policies and guidelines.
Ensure logistics staff effectively plan and carry out assignments.
Regular coordination meetings, planning, systems development and training, and day-to-day followup of logistics functions
Logistics Functions
Supply Chain:
 Identify clear, effective and appropriate domestic supply chain to ensure the demanding needs of
programmes are met.
 Work with the Logisitics Manager Ukraine on the most efficient purchases which need to be done
inside Ukraine, ensuring that procurement is appropriate and cost effective, based on budget,
markets, infrastructure, the nature of Save the Children programmes and the need for timely
delivery.
 Mitigate against an unpredictable and harsh security context, access difficulties and significantly
reducing stock ruptures at the field level.
Compliance:
 Ensure that the minimum standards and logistics policies of Save the Children are implemented and
adhered to throughout the programme and procurement is carried out in line with donor
requirements and that any exceptions or waivers are addressed with the Save the Children
member liaison and appropriate approval channels.
 Work with the Finance/Grants manager to reinforce the importance throughout the teams of
transparency and accountability in all aspects of logistics.
Fleet management
 Coordinate the deployment of the Donetsk office fleet (vehicles and trucks) and ensure
compliance with maintenance schedules and Save the Children’s vehicle and driver policy and
guidance.
 Implement fleet management system
 Train drivers on safety regulations
Assets and stocks
 Ensure proper management of all programme assets in line with Save the Children and donors’
procedures and policies.
 Ensure efficient management of transport by road of all staff and visitors coming to Donetsk.
 Coordinate supply chain planning with Dnepropetrovsk office (plan, source, procure, transport,
store and dispatch), ensuring necessary authorisations are secured where required.
 Manage supplies and ensure stock reception, storage and dispatch controls are in place and
effectively used, ensuring supplies are reaching end users in an efficient, accountable and costeffective manner
Procurement
 Ensure proper management of Save the Children insurance contracts (fleet, asset, house, etc.)
 Contribute to new proposal budgeting on logistics aspects.
 Ensure that all procurement is done in an appropriate, timely and transparent manner as per Save
the Children’s policies and procedures and internal audit requirements.
Management and Capacity Building
 Manage and support logistics staff including ensuring appropriate team structures, clear division of
responsibilities, clear objectives, management of performance and to brief and support relevant
staff as required.
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SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
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Manage a team of Logistics Officer and Assistants. Develops objectives and work plans for each
staff.
Identify learning and training opportunities for project staff, including on the job training.
General
 Comply with Save the Children policies and practice with respect to child protection, code of
conduct, health and safety, equal opportunities and other relevant policies and procedures.
 Perform such other responsibilities as agreed with your line management.
SKILLS AND BEHAVIOURS
Accountability:
 holds self-accountable for making decisions, managing resources efficiently, achieving and role
modelling Save the Children values
 holds the team and partners accountable to deliver on their responsibilities - giving them the
freedom to deliver in the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not achieved
Ambition:
 sets ambitious and challenging goals for themselves and their team, takes responsibility for their
own personal development and encourages their team to do the same
 widely shares their personal vision for Save the Children, engages and motivates others
 future orientated, thinks strategically and on a global scale.
Collaboration:
 builds and maintains effective relationships, with their team, colleagues, and external partners and
supporters
 values diversity, sees it as a source of competitive strength
 approachable, good listener, easy to talk to.
Creativity:
 develops and encourages new and innovative solutions
 willing to take disciplined risks.
Integrity:
 honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS, EXPERIENCE AND SKILLS
Essential
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Logistics management with international experience or a minimum of 5 years’ experience in the
Logistics sector
Experience of working in emergencies, preferably in the relevant region.
Experience of procurement, warehousing, stock control and transport and distribution of goods.
Vehicle fleet management experience.
Experience of using HF & VHF radio systems, satellite phones and communications procedures in
an emergency setting
High awareness of security considerations, with the ability to develop plans for security/evacuation
procedures
Strong administrative and organisational skills.
Good interpersonal skills, the ability to communicate clearly and effectively and build relationships
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at all levels, taking into account cultural and language differences.
Resourcefulness and the ability to prioritise and cope with large amounts of work under pressure.
The ability to work closely within a team and to improvise and work in an atmosphere that can be
stressful.
Desirable
 Knowledge of the context in Ukraine.
 Knowledge of Ukranian/Russian is a plus.
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Date of issue:
June 2015
Author : UKR Response Team
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