DHA Portfolio Committee Presentation
PRESENTED BY
PROVINCIAL MANAGER: LIMPOPO
FLORAH N MOTSITSI
01 SEPTEMBER 2015
1
Table of Contents
SLIDE NO AND CONTENT

4 - Introduction & Background

5 - Provincial Demographics – LP

6-16 Limpopo Home Affairs- Footprint

17-37 Provincial Targets- Business Plan

38-44 HR- Staff Profile, Provincial Capacity , Filling of Posts and PMDS

45 Summary of Budget

46 Revenue collection per Municipality

47 Fleet Management

49-49 Asset Management and SCM functions

50 Employee Relation Cases

51 Counter Corruption and Security Services

52- 54 Staff Engagement, Staff Development and Management of leave

55 Cash in transit

56- 67 Projects

68- 71 Achievements and Challenges
2
PROVINCIAL OVERVIEW & FOOTPRINT
INTRODUCTION & BACKGROUND
•
Limpopo is the northernmost Province of South Africa. The Province shares international borders with three countries namely:
Botswana to the west, Zimbabwe to the north and Mozambique to the east. Limpopo is the gateway to the rest of Africa and the
shared borders make it favourably situated for economic cooperation with other parts of Southern Africa
•
Area = 125 754 square kilometres (10% of RSA land area)
•
The capital city is Polokwane which lies right in the middle of the Province
•
Population = 5 404 868 (2011) – 97% Black and 2,5% White
•
Languages spoken: Sepedi = 52.9%, Xitsonga = 17.0%, Tshivenda = 16.7%, Afrikaans = 2.6%, Other= 10.8%
•
The Province has 5 District Municipalities and 25 Local Municipalities1.
Capricorn (5 Local Municipalities – Polokwane, Blouberg, Lepelle-Nkumpi, Molemole and Aganang)
2.
Mopani (5 Local Municipalities- Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen and Maruleng)
3.
Sekhukhuni (5 Local Municipalities- Elias Motsoaledi, Fetakgomo, Greater Marble Hall, Greater Tubatse and Makhuduthamaga)
4.
Waterberg (6 Local Municipalities- Belabela, Lephalale, Modimolle, Mogalakwena, Mookgophong and Thabazimbi)
5.
Vhembe (4 Local Municipalities- Makhado, Musina, Mutale and Thulamela)
•
DHA Offices in Limpopo are aligned to the 5 District Municipalities and 25 Local Municipalities
•
All 25 Local and 5 District Municipal Stakeholder fora were formed and they are all chaired by the Speaker of the particular
Municipality and the Provincial Stakeholder Forum is chaired by the Executive Mayor of Capricorn.
4
PROVINCIAL DEMOGRAPHICS - LP
Population Statistics: 2011
% Population Distribution: 2011
CAPRICORN
1261463
23%
MOPANI
1092507
20%
SEKHUKHUNE
1076840
20%
VHEMBE
1294722
24%
679336
13%
WATERBERG
100%
5404868
TOTAL: 2011
TOTAL LIMPOPO POPULATION IN 2014, AS PER STATISTICAL RELEASE P0302 IS 5 630 500 (10.4%).
BREAKDOWN PER DISTRICT IS NOT AVAILABLE
LIMPOPO HOME AFFAIRS FOOTPRINT (DOs & POE Only)
POE Beitbridge
POE Pontdrift
POE Pafuri
POE Platjan
POE Zanzibar
LOL
Thohoyandou
POE Groblersbridge
POE Giriyondo
LOL
Giyani
POE Stockpoort
LOL
Polokwane
Gateway IA
LOL
Mokopane
LOL Jane Furse
6
PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL
PROVINCIAL MANAGER
NTHORISENG MOTSITSI
1 PROVINCIALOFFICE
PROVINCIAL
COORDINATOR
CAPRICORN
DISTRICT
DMO: MS E
MHLANGA
10 OFFICES & 1
PORT OF ENTRY
MOPANI DISTRICT
DMO: MS S D
NTUKWANA
8 OFFICES & 1 PORT
OF ENTRY
SEKHUKHUNE
DISTRICT
DMO: MS M SERAKI
6 OFFICES
VHEMBE DISTRICT
VACANT
13 OFFICES
( REFUGEE CENTRE
3 PORTS OF ENTRY)
WATERBURG
DISTRICT
DMO: MS J MACHABA
6 OFFICES
4 PORTS OF ENTRY
7
DIRECTOR: FINANCE
& SUPPORT
MR T MATSHAYA
DHA FOOTPRINT – CONVENTIONAL OFFICES
District
Local Municipalities
Aganang,Blouberg, Lepele-
DHA Presence
•
Nkumpi, Molemole, Polokwane
Offices (10): Polokwane LO, Bochum MO, Lebowakgomo
MO, Molemole MO, Mankweng MO, Seshego MO,
Soekmekaar SO, Mogwadi SO, Moletjie SO and Eldorado
Capricon
Waterberg
SO.
•
Ports of Entry (1): Gateway International Airport
•
Provincial Office (1)
Bela Bela, Lephalale, Modimolle, •
Offices (6): Mokopane LO, Lephalale MO, Modimolle MO,
Mogalakwena, Mookgophong,
Thabazimbi MO, Belabela SO and Mookgophong SO.
Thabizimbi
•
Ports of Entry (4): Groblersburg, Stockpoort, Zanzibar and
Platjan
Elias Motsoaledi, Fetakgomo,
Sekhukhune: 5
•
Emphraim Mogale, Greater
Tubatsi, Makhuduthamaga
Offices (6): Jane Furse LO, Groblersdal MO, Nebo MO,
Praktiseer SO, Sekhukhune SO, Fetakgomo SO.
•
Ports of entry (0)
8
DHA FOOTPRINT – CONVENTIONAL OFFICES
District
Local Municipality
DHA Presence
•
Mopani
Offices (8): Giyani LO, Tzaneen MO, Modjadjiskloof MO,
Ba-Phalaborwa, Greater
Phalaborwa MO, Maruleng MO, Naphuno SO, Hlaneki SO,
Giyani, Greater Letaba, Greater
Senwamokgope SO.
Tzaneen, Maruleng
•
Ports of entry (1): Giriyondo
Makhado, Musina, Mutale,
•
Offices (13) Thohoyandou LO, Dzanani MO, Makhado MO,
Thulamela
Malamulele MO, Musina MO, Mutale MO, Vuwani MO, Tshakuma
SO, Tshikombani SO, Masisi SO , Phiphidi SO, Makuya SO and
Vhembe
Bungeni SO.
•
RCC (1) Musina RCC.
•
Ports of Entry (3): Beitbridge, Pafuri and Pontdrift
Offices: 43
25
Provincial Office: 1
Ports of entry: 9
Refugee Reception Centre: 1
TOTAL
TOTAL – 54
9
FOOTPRINT - HOSPITALS: LP
DISTRICT
Capricorn
(10)
SERVICE POINT
NAME
REPORTING
OFFICE
Permanent HF staff, DOH network
Helene Franz Hospital
Polokwane / Bochum
Seshego Hospital
Polokwane/ Seshego
Willem F Knobel Hospital
Polokwane / Seshego
Botlokwa Hospital
Molemole
No permanent HF staff , DOH network
Mankweng Hospital
Polokwane / Mankweng
Permanent HF staff, DOH network
Limpopo Private Medi Clinic
Polokwane
Permanent HF staff, 3G connection
Permanent HF staff, DOH network
Vacant funded, DOH network
No permanent HF staff, DOH network
Pietersburg (Polokwane)
Waterberg
(10)
STATUS
Hospital
Polokwane
Lebowakgomo Hospital
Lebowakgomo
Blouberg CHC
Bochum
No permanent HF staff, DOH network
Zebediela Hospital
Lebowakgomo
No permanent HF staff, DOH network
Thabazimbi Hospital
Lephalale/ Thabazimibi
No permanent HF staff, DOH network
No permanent HF staff, DOH network
No permanent HF staff, DOH network
Witpoort (Seleka) Hospital
Lephalale
No permanent HF staff, DOH network
Ellisras (Lephalale) Hospital
Lephalale
No permanent HF staff, 3G connection
Warmbaths (Bela Bela) Hospital
Modimolle
10
FOOTPRINT - HOSPITALS: LP
DISTRICT
SERVICE POINT
NAME
REPORTING OFFICE
STATUS
George Masebe
Hospital
Mokoapane/PSP Bakenberg
Mokopane Hospital
Mokopane
No permanent HF staff, DOH network
No permanent HF staff, DOH network
Voortrekker Memorial
Sekhukhune
(9)
No permanent HF staff, DOH network
(Potgietersrus) Hospital
Mokopane
Mosesetjane CHC
Mokopane
No permanent HF staff, DOH network
Lephalale Medi- Clinic
Lephalale
No permanent HF staff, DOH network
Mookgophong CHC
Mookgophong
No permanent HF staff, DOH network
Matlala Hospital
Jane Furse
Permanent HF staff, DOH network
Groblersdal Hospital
Groblersdal
Permanent HG staff, DOH network
Jane Furse Hospital
Jane Furse
Permanent HF staff , DOH network
St Ritas Hospital
Jane Furse / Nebo
Permanent HF staff, DOH network
Philadelphia Hospital
Groblersdal
No permanent HF staff, DOH network
Dilokong Hospital
Jane Furse
Mecklenburg Hospital
Jane Furse
No permanent HF staff, DOH network
Mohlaletse Clinic
Jane Furse
No permanent HF staff, DOH network
Manotoane Clinic
Atok
Vacant funded, DOH network
No permanent HF staff, DOH network
11
FOOTPRINT - HOSPITALS: LP
DISTRICT
Mopani
(9)
SERVICE POINT NAME
Nkhensani Hospital
REPORTING
OFFICE
STATUS
Giyani
No permanent HF staff, DOH network
Tzaneen /
No permanent HF staff, 3G connection
Kgapane Hospital
Modjadjiskloof
Dr CN Phatudi Hospital
Tzaneen
No permanent HF staff, DOH network
No permanent HF staff, DOH network
Van Velden Memorial (Tzaneen)
Hospital
Tzaneen
No permanent HF staff, clinic network
Tzaneen Medi Clinic
Tzaneen
No permanent HF staff, DOH network
Letaba Hospital
Tzaneen
No permanent HF staff, DOH network
Phalaborwa Hospital
Phalaborwa
No permanent HF staff, 3G connection
Maphutha-malatji Hospital
Phalaborwa
No permanent HF staff, DOH network
Sekororo Hospital
Tzaneen / Sekororo
12
FOOTPRINT - HOSPITALS: LP
DISTRICT
Vhembe
(8)
SERVICE POINT
NAME
REPORTING
OFFICE
POST STATUS
No permanent HF staff, DOH network
Elim Hospital
Elim
Malamulele Hospital
Malamulele
Tshilidzini Hospital
Thohoyandou
Donald Fraser Hospital
Thohoyandou
Louis Trichardt Hospital
Makhado
Siloam Hospital
Dzanani
No permanent HF staff, DOH network
Musina Hospital
Musina
No permanent HF staff, DOH network
Mutale Hospital
Mutale
No permanent HF staff, DOH network
No permanent HF staff, DOH network
No permanent HF staff, DOH network
No permanent HF staff, DOH network
No permanent HF staff, DOH network
URBAN= 25
RURAL = 21
PERMANENT HF STAFF = 8 FILLED, 2 VACANT (10)
13
FOOTPRINT - MOBILE OFFICE - LP
DISTRICT
MOBILE OFFICE
LOCATION
MOBILE OFFICE MANAGER
COMMENT
VGM587GPGNH021L
Bochum
Ms J Manthata
New Satellite dish installed, dish
broken
VJC105GPGNH015L
Lebowakgomo
Mr S Masipa
New Satellite dish installed, restore
the dish
VGM549-GNH025L Molemole
vacant
New Satellite dish installed, Fully
Functional
VGN215GPGNH004L
Polokwane
Mr G Maphanga
New Satellite dish installed, fully
functional
VHH006GPGNH013L
Mokopane
Ms M Shonisani
New Satellite dish installed, to be
configured
VGM535GPGNH033L
Lephalale
Mr C Mashisa
New Satellite dish installed, Fully
Functional
VGN184GPGNH022L
RO Jane Furse
Mr M Moabelo
New Satellite dish installed, fully
functional
TYS930GPGNH050L
RO Praktiseer
Mr M Phago
New Satellite dish installed, Fully
Functional
VGJ715GPGNH020L
Groblersdal
Mr L Moleba
New Satellite dish installed, restore
the dish
Capricon
Waterberg
Sekhukhuni
FOOTPRINT - MOBILE OFFICE - LP
DISTRICT
Mopani
Vhembe
TOTAL
MOBILE OFFICE
LOCATION
MOBILE OFFICE MANAGER
COMMENT
VJK731GPGNH014L
Giyani
Mr Billy Mabasa
VJK733GPGNH003L
Phalaborwa
Mr. Pheto Malebe
VGN212GPGNH039L
Tzaneen
Mr Joseph Mavasa
New Satellite dish installed,
restore the dish
VJC117GPGNH028L
Thohoyandou
Mr Musa Mabyalane
New Satellite dish installed, Fully
Functionality.
VGN181GPGNH034L
Musina
Ms Sana Manie
New Satellite dish installed, Fully
Functionality
VGM544GPGNH027L
Malamulele
Mr. Magezi Bila
New Satellite dish installed, Fully
Functionality
VGN199GPGNH024L
Makhado
Mr. Nthupheni Magonda
New Satellite dish installed, re
installation of modern
16
New Satellite dish installed,
restore the dish.
New Satellite dish installed, Fully
functionality
Smart Card Offices: Footprint
No of FLO
District
Office
Capricon
Waterberg
Sekhukhune
Mopani
Vhembe
Quarter 1: Target
applications
No of FLO collections
Polokwane
4
2
6720
7715
Lebowakgomo
3
2
5040
5280
Mokopane
2
2
3360
3836
Lephalale
2
2
3360
3047
Jane Furse
3
3
5040
5114
Groblersdal
3
2
5040
5471
Giyani
3
3
5040
4542
Tzaneen
3
2
5040
5626
Phalaborwa
3
2
5040
2608
Modjadjiskloof
2
1
3360
3849
Thohoyandou
2
2
3360
4135
Makhado
3
2
5040
5480
Musina
1
1
1680
990
Vuwani
1
1
1680
3850
Dzanani
1
2
3360
3542
36
29
62160
65085
16
TOTALS
Q1 Performance
TARGETS AS PER PROVINCIAL BUSINESS PLAN
17
DHA Annual Target: Birth: New born children registered within 30 calender days of the
birth
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
88 351 (as per birth
tool)
QUARTER 1 TARGET for Province
94 676
21 708
Q1 PROGRESS:
REMARKS
STATISTICS
Of 23 673 birth registered at Province,
9433 were registered at health facilities
Province: 23 673
HQ: 22 570
Registration of birth for category of 31-15
years remains a challenge for the Province.
ANALYSIS
Achieved
In Q1 9689 births were registered after 31
days and 649 births were registered after
15 years.
18
DHA Annual Target: ID Smart Card: Number of Smart ID cards applications captured for
citizens 16 years and above
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
103 488 (as per BP)
174 720 (Revised)
QUARTER 1 TARGET for Province
241 920
Q1 PROGRESS:
STATISTICS
60 480
REMARKS
Low collection rate by senior citizens.
66 634 (applications processed)
63 286 (cards issued)
ANALYSIS
Achieved
19
DHA Annual Target: Outreach Campaigns: Number of outreach campaigns conducted in support of
LRB mop up campaign
BASELINE for
Province (14/15)
5
ANNUAL TARGET for
Province (15/16)
1 Outreach conducted (144
Areas visited in that
outreach)
Q1 PROGRESS: Achieved
STATISTICS
1(144 Areas visited)
LRB Mop up campaign was
conducted from 8-20 June 2015
QUARTER 1 TARGET for Province
1 Outreach programme per Province
REMARKS:
There is no sufficient budget allocated for outreach
programmes
ANALYSIS
Achieved
20
DHA Annual Target: Front office toolkit: Implementation of front office toolkit at small
medium and large offices
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
Target was
implemented from
2015/16
Q1 PROGRESS:
STATISTICS
100%
QUARTER 1 TARGET for Province
100%
CHALLENGES: N/A
100%
ANALYSIS
Achieved
21
DHA Annual Target: Service standards for resolution of complaints: 95% of complaints
addressed within specific timeframe
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
90%
Q1 PROGRESS:
STATISTICS: 64%
QUARTER 1 TARGET for Province
95%
95%
CHALLENGES:
Received: 248
Addressed: 158
ANALYSIS
Not achieved
22
DHA Annual Target: SA Learners: South African learners, 16 years and above, issued
with IDs in province (applications collected {taken in at schools} and delivered)
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
100%
100%
Q1 PROGRESS:
STATISTICS
Smart ID Card issued : 9263
Green Barcoded issued: 1305
ANALYSIS
QUARTER 1 TARGET for Province
100%
REMARKS:
Learners are no longer interested in
applying for green id books during
school visitations.
Learners apply for Smart ID Card on
Saturdays and during school holidays.
Achieved
23
DHA Annual Target: Schools visited: Secondary schools visited in province* to collect
ID applications from learners of 16 years and above
NOTE: EXCLUDING SCHOOLS IN VICINITY OF A SMART CARD OFFICE
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
QUARTER 1 TARGET for Province
(100%)
100%
Sekhukhune: 372
226/226 (100%)
Capricon: 323
Q1 PROGRESS:
CHALLENGES: N/A
STATISTICS
100%
ANALYSIS
Achieved
24
DHA Annual Target: Undocumented foreigners deported within 30 calendar days
(direct deportations)
BASELINE for
Province (14/15)
7110/7110 (100%)
ANNUAL TARGET for
Province (15/16)
100%
Q1 PROGRESS: STATISTICS
QUARTER 1 TARGET for Province
100%
CHALLENGES: N/A
679/ 679 (100%)
ANALYSIS
Achieved
25
DHA Annual Target: Undocumented foreigners transferred to Lindela within 20 calendar
days
BASELINE for
Province (14/15)
747/ 841 (89%)
ANNUAL TARGET for
Province (15/16)
100%
Q1 PROGRESS: STATISTICS
QUARTER 1 TARGET for Province
100%
CHALLENGES: N/A
20/ 20 (100%)
ANALYSIS
Achieved
26
DHA Annual Target: Number of employers charged in provinces in terms of Section 38
(4) (a) of the Immigration Act
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
77
Q1 PROGRESS:
STATISTICS
12
QUARTER 1 TARGET for Province
159
40
CHALLENGES:
Most workplaces are always locked
denying inspectorate access, especially
farms
ANALYSIS
Not achieved
27
DHA Annual Target: Transgressors charged in terms of Immigration Act
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
2500
Q1 PROGRESS:
4156
QUARTER 1 TARGET for Province
936
CHALLENGES: N/A
STATISTICS
1013
ANALYSIS
Achieved
28
DHA Annual Target: Fraudulent marriage & marriages of convenience cases finalized
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
40
Q1 PROGRESS:
STATISTICS
1/1 (100)
ANALYSIS
QUARTER 1 TARGET for Province
100%
100%
CHALLENGES
Target is dependent on fraudulent
marriages/marriages of convenience
being reported to the Department, on
instances where citizens report incorrect
status.
Achieved
29
DHA Annual Target: 75% of First instance status determinations finalized within 3
months in province
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
14773/14773 (100%)
Q1 PROGRESS:
STATISTICS
100%
QUARTER 1 TARGET for Province
100%%
CHALLENGES: N/A
2630/ 2630 (100%)
ANALYSIS
Achieved
30
DHA Annual Target: General inspection of businesses: Number of inspections of
businesses
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
100% (Target now
measured in
numbers)
Q1 PROGRESS:
STATISTICS
QUARTER 1 TARGET for Province
1494
307
CHALLENGES:
266
ANALYSIS
Not achieved
31
DHA Annual Target: Hotel Inspections: Number of inspections of registers in hotels,
lodges and hostels to ensure status of residents is legal
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
100% (Target now
measured in
numbers)
Q1 PROGRESS:
STATISTICS
QUARTER 1 TARGET for Province
386
88
CHALLENGES:
77
ANALYSIS
Not achieved
32
DHA Annual Target: General inspections of Schools: Number of general inspections
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
New Target
Q1 PROGRESS:
STATISTICS
QUARTER 1 TARGET for Province
1084
247
CHALLENGES:
2
ANALYSIS
Not achieved
33
DHA Annual Target: Valid invoices settled within 30 days of certification of invoices
BASELINE for
Province (14/15)
ANNUAL TARGET for
Province (15/16)
98%
Q1 PROGRESS:
STATISTICS
QUARTER 1 TARGET for Province
100%
100%
CHALLENGES:
100%
ANALYSIS
Achieved
34
DUPLICATE CASES: ONE PERSON MULTIPLE ID NUMBERS :
QUARTER 1
District
Cases Received
Cases Finalised
Capricon
64
2
Waterberg
33
0
Sekhukhune
0
0
Mopani
93
0
Vhembe
47
0
TOTALS
237
2
35
DUPLICATE CASES: MULTIPLE PERSONS SHARING SAME
ID NUMBER: QUARTER 1
District
Cases Received
Cases Finalised
Capricon
17
0
Waterberg
0
0
Sekhukhune
0
0
Mopani
22
0
3
Vhembe
TOTALS
0
42
0
36
OPERATION FIELA:
MAY TO 17 AUGUST 2015
DISTRICT
NO.OF
OPERATIO
NS
UNDOCUMENTED FOREIGNERS DEPORTED
FEMALES
MALES
MINORS
TOTAL
Capricorn
10
7
137
3
147
Waterberg
18
49
158
0
207
Sekhukhune
14
8
77
0
85
Mopani
11
15
42
0
57
Vhembe
27
20
171
0
191
TOTAL
80
99
585
3
687
37
FINANCE AND SUPPORT SERVICES
STAFF PROFILE
LEVEL
MALE DISABILITY FEMALE DISABILITY TOTAL
14
13
0
1
0
0
1
4
0
0
1
5
12
5
0
5
0
10
11
0
0
1
0
1
10
22
1
9
0
32
9
2
0
1
0
3
8
66
1
56
0
123
7
55
1
79
0
135
6
234
5
280
5
524
5
12
0
21
1
34
3
12
0
36
2
50
417
8
493
8
918
PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS
Total
Establishment
Total Filled
Vacant
Funded
PM’s office
33
29
4
Capricorn
163
152
11
Mopani
151
145
6
Sekhukhune
93
84
9
Waterberg
115
109
6
Vhembe
421
399
22
976
918
58
Capacity Rate
94%
6%
Offices
40
Filling of Vacancies:
Nr of
Posts
Advertisement
Closing date of
advertisement
Deadline for
filling
Nr of
posts
advertised
1
HRMC 6/15/8F
06/02/2015
30/04/2015
0
0
0
01
1
HRMC 75/14/15
12/12/2014
30/04/2015
0
0
0
01
1
HRMC 45/14/15C
23/06/2015
30/06/2015
0
0
0
01
1
HRMC 45/14/15C
23/06/2015
30/06/2015
0
0
0
01
1
HRMC 75/14/18
12/12/2014
30/06/2015
0
0
0
01
02
HRMC 44/14/17E
13/06/2014
30/06/2015
0
0
0
02
1
HRMC 75/14/20C
12/12/2014
30/06/2015
0
0
0
01
1
HRMC 30/14/17A
16/05/2014
30/06/2015
0
0
0
01
1
HRMC 75/14/11
12/12/2014
30/06/2015
0
0
0
01
1
HRMC 45/14/16
23/06/2015
30/06/2015
0
0
0
01
1
HRMC 75/14/12
12/12/2014
30/06/2015
0
0
0
01
1
HRMC 2/15/4F
16/01/2015
30/06/2015
0
0
0
01
1
HRMC 2/15/4G
16/01/2015
31/05/2015
0
0
0
01
1
HRMC 2/15/7A
16/01/2015
31/05/2015
0
0
0
01
1
HRMC 75/14/8D
12/12/2015
31//05/2015
0
0
0
01
1
HRMC 45/14/17B
23/06/2014
30/06/2015
0
0
0
01
0
0
0
17
Totals
Nr of posts
shortlisted
end of April
Nr of posts
interviewed end
April 2015
Nr of staff
assuming duty
w.e.f April 2015
41
Filling of Vacancies:
Breakdown of posts as per advertisement:
Nr of
Post
Advertisement
Closing
date of
advertisem
ent
Deadline
for filling
Nr of
posts
adverti
sed
Nr of posts
shortlisted
end of May
1
HRMC 2/15/8B
16/01/2015
1
HRMC 30/14/2015
1
Filled on Transfer
30/04/2015
0
0
0
01
16/05/2015
30/04/2015
0
0
0
01
N/A
30/09/2015
0
0
0
01
0
0
0
03
Nr of
posts
adverti
sed
Nr of posts
shortlisted
end of June
Nr of posts
interviewed
end June 2015
Nr of staff
assuming duty
w.e.f June 2015
Totals
Nr of posts
interviewed
end May 2015
Nr of staff
assuming duty
w.e.f May 2015
Nr of
Post
Advertisement
Closing
date of
advertisem
ent
Deadline
for filling
1
HRMC 75/47/7B
12/12/2014
31/05/2015
0
0
0
01
1
HRMC 12/15/5C
23/02/2015
30/06/2015
0
0
0
01
1
HRMC 12/15/5D
23/02/2015
30/06/2015
0
0
0
01
1
HRMC 12/15/5B
23/02/2015
30/06/2015
0
0
0
01
1
HRMC 6/15/4A
06/02/2015
30/06/2015
0
0
0
01
1
Filled on Transfer
N/A
30/06/2015
0
0
0
01
1
Filled on Transfer
N/A
30/08/2015
0
0
0
01
0
0
0
07 42
Totals
Filling of Vacancies: Posts filled in Quarter 1
HRMCM
2/2014
HRMCM
6/2015
1 x AC –
Vuwani
1 x AC –
Jane furse
1 x CAC –
Bungeni
1 x AC –
Mokopane
1 x CAC –
Maruleng
1 x CSS –
Vuwani
1x IO –
Giriyondo
1 x AC
Thohoyandou
HRMCM
11/2015
1 x LOM –
Mutale
HRMCM
12/2015
4 x AC:
Lebowakgomo
Malamulele
Makhado
Vuwani
and Makuya
HRMCM
30/2015
1 x AC
Hospital –
Seshego
HRMCM
44/2015
HRMCM
45/2015
2 x IO –
Polokwane
2 x AC –
Polokwane
1 x CAC –
Makuya
1 x RC –
RRC Musina
1 x AO –
Modjadjiskloof
1 x IO
Beitbridge
1 x IO –
RRC Musina
HRMC
75/2015
1 x IO –
Pafuri
1 x RROMRRC Musina
1 x CIO –
Pontdrift
1 x SPP –
Provincial
Office
Total (4)
Total (4)
Total (1)
Total (4)
Total (2)
Total (2)
Total (4)
Total (6)
A total of 27 post were filled in first quarter were advertised, shortlisted and interviewed in 2014/15
financial year and filled in 1st quarter 2015/16
PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM
DESCRIPTION
PERFORMANCE
AGREEMENT
PERCENTATAGE%
PMDS Conducted (2013/14)
886
100%
PMDS Conducted (2014/15)
932
100%
PMDS 1st quarter
(2015/2016)
914
85.4%
A total of 130 Performance Agreements for Beitbridge Port of entry were submitted to the Chief
Directorate Port Control hence they could not be captured in the province. 3 Performance
agreements for Polokwane office could not be submitted due to the 3 official being on suspension.
44
SUMMARY OF BUDGET 2015/2016
Classification
Comp of
Employees
Goods & services
Transfer &
Subsidies
Machinery &
Equipment
Total
Voted
Expenditure on
BAS as at 30
June 2015
Commitm
ents
pending
R’ 000
R’ 000
R’000
% Spend as at end
June 2015
Projected
expenditure
R’ 000
237,614
60,237
0
25%
177,377
21,566
4,096
1,385
25%
14,761
232
796
0
343%
232
19
0
0
0%
546
1,385
25.63%
192,916
259,431
65,130
45
REVENUE COLLECTION PER MUNICIPALITY
MUNICIPALITY
REVENUE AMOUNT
Capricorn District
R2,158,625.00
Mopani District
R1,564,850.00
Sekhukhune District
R1,129,245.00
Waterberg District
R1,428,678.22
Vhembe District
R2,228,037.23
TOTAL
R8,509,435.45
46
FLEET MANAGEMENT
KEY AREA
NUMBER
PERCENTATAGE
Vehicles
Number of vehicles in the Province
New vehicles received
123
100
0
(1 Replacement)
0
118
95.93
3
0.02
16
100
0
0
16
100
Number of Functional vehicles
Number of vehicles involved in
accidents
Mobile offices
Number of mobile offices
Number of dysfunctional mobile
Number of Functional mobiles
47
Asset management & SCM Functions:
Nr of Assets
on Province
FAR
15 823
Additional
assets not
on register
0
Leased
assets
0
F/ L
Assets
71
Not verified
Audit
information
84
None
AG asset audit concluded at:
Department of Home Affairs Limpopo Provincial Office was audited on the 2014/15
assets additions.
Outcomes:
The Auditor-General concluded that there were no findings on the audit.
48
Maintenance of Asset Registers
•
Asset verification is performed bi-annually to ensure the existence and completeness of
the Departmental asset register.
•
Quarterly asset verifications are performed in the Province whereby the inventory list is
agreed to the assets physically on the floor to ensure accuracy of the register and to
identify and report any discrepancies.
•
Movement of assets is monitored by the utilisation of Asset Movement Forms
•
Additions of assets are reported monthly to Head Office Asset Management Directorate.
•
Assets identified for disposal are reported to the Provincial Office by the Districts for
consolidation and implementation of the disposal process. Assets are disposed through
auction.
49
EMPLOYEE RELATIONS CASES
KEY AREA
NUMBER OF CASES
REPORTED
OUTCOMES
Fraud & Corruption
7
01 dismissal
06 pending
Improper Conduct
4
01 suspension with salary
03 pending
SANCTIONS
Dismissals
Warnings
1
0
Suspension without salary
1
50
COUNTER CORRUPTION AND SECURITY SERVICES
•
•
•
•
Corruption Unit and Security (CCSS):
Cases received = 4
Hearing held = 0
Outcome = None
•
Challenges
Progress : Vetting
•
Centralized at Head Office (No vetting officer in the Province)
Current priority
•
Functioning of Security Committee
51
STAFF ENGAGEMENTS
MANAGEMENT INTERACTION WITH STAFF
The Province interact with staff through the following:
•
•
•
•
•
•
•
•
Youth Forum
Provincial Disability Forum
Men's and Women's Health days
Provincial Consultative Forum
Extended management meetings
Provincial Exco meetings
District Management meetings
Monthly office staff meetings
52
STAFF DEVELOPMENT
TRAINING
CONDUCTED
MONTH
EQUITY
RACE
April 2015
DHA induction
3 male, 5 female
Black
April 2015
Diamond release training
and support
81 male, 107 female
12 white, 176 black
May 2015
Induction
1 male, 1 female
Black
May 2015
Diamond release training
and support
4 male, 4 female
Black
May 2015
DHA Modernization
11 male, 17 female
Black
TOTAL
5
100 male
134 female
222 Black
12 White
53
MANAGEMENT OF LEAVE
Annual
targets
100%
Leave declaration
certificate submitted
(Y/N)
Yes
Number of
discrepancies
rectified
Number of
discrepancies found
1315
Yes
12 PILLIR submitted to head Office and still waiting approval
54
CASH IN TRANSIT
ARRANGEMENTS
• Limpopo Provincial Office arranged cash in transit for 21 offices in the
Province
• The cash is collected 5 days a week (Monday – Friday)
• “Fidelity” is the service provider
• The person who collect the cash for the day identify him/her by means
of an ID card and a copy is made of his/her ID card upon collection
55
PROJECTS
LATE REGISTRATION OF BIRTH (LRB) MOP UP CAMPAIGN: 08-20
JUNE 2015
STATISTICS: LRB MOP UP CAMPAIGN 08-20 JUNE 2015
7 to 14
Years
LRB 16
years
above
zero to 30
days
31 days to
6 years
LRB 15
years
Vhembe
36
18
21
35
2
58
109
136
38
Sekhukhune
48
47
10
23
10
126
243
942
261
Waterberg
65
101
7
41
9
96
63
245
96
Capricorn
8
50
1
13
0
29
63
173
35
19
61
7
36
4
51
110
345
140
UBC
1st ID 16
years
1st ID 17
and above
Re -issue
ID
District
Mopani
Home Affairs officials receiving marching orders during the dry-run at
Vhembe district.
Vhembe Acting DMO Mr. Zamba Maluleke and stakeholder forum
members singing the national anthem during the dry-run.
Home Affairs official taking sets of fingerprint for a school learner
Home Affairs Mobile office arriving at the service point
Clients waiting to be served by Home Affairs officials
Client receiving a birth certificate on the spot
Client applying for Late Registration of Birth
Mobile teams from Limpopo, Nothwest, Gauteng and Mpumalanga
Clients waiting on a queue to be served at Smashblock Thabazimbi
Achievements
Issue
Inspectorate officials
Achievements
•
Province increased a number of inspectorate
officials on structure from 87 to 104 officials
•
Smart ID Card footprint has increased , since the
rollout in 2013/14 financial year, 15 offices in the
More members of the public
Province can issue the Smart ID Card.
have switched from Green ID
book to Smart ID Cards
63 286 Smart ID Cards were issued for collected in
the Province in Q1
Smart Identity Card
•
Improvement in achievement
of Inspectorate target in Q3
•
6 Health facilities were optimized (Mankweng,
Mokopane, Philadelphia, Kgapane, Letaba and New born babies can be
Tshilidzini). Signages are in place, 3Gs have been registered without hindrance a
allocated, IT equipments and furntiure
•
Collaboration in common projects: Department of
Sports, Arts and Culture as well as Molemole
Municipality-Youth day celebrations, Office of the
Premier, EXCO Imbizo at Makhado Municipality,
Public education on DHA
services, application and
collection of documents
•
100% invoices were paid within 30 days
Services providers are paid on
time
Hospital optimization
Stakeholder
Relations
Payments of
invoices
What has improved
Achievements
Issue
Achievements
What has improved
The following offices were relocated to alternative office
accommodation:
• Thabazimbi Medium Office
Relocation of Offices
• Musina Medium Office
More efficient service delivery
to alternative
• Nebo Medium Office
• Makhado Medium Office
• Modimolle Medium Office
Renewal of Leases
The following leases for office accommodation were
renewed:
• Thohoyandou Large Office (Lease runs until 31st
December 2018)
• Limpopo Provincial Office (Lease runs until 31st
January 2017)
• Lebowakgomo Medium Office (Lease runs until 31st
December 2018)
• Jane Furse Large Office (Lease runs until 31st
December 2018)
• Praktiseer Small Office (Lease runs until 31st
December 2016)
• Mokopane Large Office (Lease runs until 31st
December 2016)
Challenges
Issue
Challenges
•
The Office needs to be
relocated to alternative
Polokwane Large Office
adequate and sufficient
office accommodation
• The office space is minimal making it difficult to The Office should be
service clients and it is located next to a bottle store. relocated to adequate
that
• The relocation process of the office has been accommodation
meets the needs of Home
underway and the Department of Public Works has Affairs.
Praktiseer Small Office
already advertised two times for alternative
accommodation with no positive results. The second
bid is still going for evaluation and only one bid was
received.
Fetakgomo
• The office is currently operating from a Thusong The Office should be
Centre with no formal lease agreement
relocated to adequate
that
• The Office has not been on-lined as there is no accommodation
lease agreement and Home Affairs cannot be meets the needs of Home
allowed to install network equipment without the Affairs.
agreement.
•
There is a large influx of clients to Polokwane Large
office and the office space has become minimal and
cannot accommodate the clients that need to be
services.
What needs to be
been done
The request to relocate the office was approved and
a service provider appointed by the Department of
Public Works however, the process was delayed by
a dispute over the ownership of the land between
the service provider and the Municipality
Challenges
Issue
Challenges
What needs to be
been done
HR Registry
•
Departmental HR Policies
• Implementation of unsigned Departmental HR policies e.g.
Recruitment, PMDS
HR policies to be signed and
approved
Finance Personnel structure
at Provincial offices
• Provincial Finance and Supply Chain rely on seconded staff
from offices to perform finance duties at Provincial level.
Increase establishment
Duplicate cases
Collection of Green Identity
Documents
IMS Deportation vehicles
Lack of HR Registry Personnel
Creation of HR registry posts
Strict turn around times
Applications take too long to be resolved, especially on cases of
Responses to be within the
multiple persons sharing same ID number.
law
Members of the public to
collect their IDs as IDs must
High volumes of green barcoded IDs books at our offices (7520) be returned to Head Office
after 6 months.
Deportation vehicles have exhausted their life span
Ablution facilities for members
Frequent blockages of ablution facilities
of the Public
Allocate budget to Procure
deportation vehicles
Availability of budge to hire
mobile toilets
Thank you
Siyabonga