Project Management
Goals

 The original goal was simply to create a
multi-purpose “Community Room” in the Central
Library.
 Usable for student study space
 Usable for library staff meetings (100-150 people)
 Usable for lectures, poetry readings, author signings, a
wide variety of university and public events
 This room should be attractive, easily located and fully
accessible from campus or for the public
Goals
“While we are at it…”

 In the planning process, the project expanded (a bit)
Transform the Central Lobby, consolidate Service Desks
Include dramatic exhibit spaces
Renovate and restore grand reading rooms
Add a new elevator and public entrance to library and campus
from 21st Avenue
 Transform Breezeway into exhibit gallery
 Fire Alarm and building Infrastructure upgrades




University Architect
Project Architects
Construction Contractor
Project Foreman
Library Project Manager
Other Sub-contractors
Other Univ. Depts
Keith Loiseau
Kent McLaughlin
Mike Smith
Orion Construction
Bob Winters
Bill Hook
Millwork,electrical, HVAC, etc.
Plant Ops, ITS,
Most of the University Project Team worked together in the
2006 renovation of the Divinity Library on the 2nd Floor.
Orion Construction had worked in the building for over 20
years on multiple projects large and small, including the 2006
renovation.
Gilbert McLaughlin – design architects for Divinity Library
renovation.
The design intention was to carry the themes of the Divinity
renovation to the Central Library, to avoid the look of a
‘floor by floor’ renovation projects.
Exhibits/Wayfinding
Plant Operations
Fire Alarm & HVAC upgrade
Keith Loiseau
Anode
Technology Innovations
McCoy /Tolleson
Dean Dowell
Celia Walker
Jody Combs
Bill Hook
Keith Loiseau
Larry Cox - Plant Operations
Bill Hook
Planning /Coordinating Committee
Project Communications Committee
Exhibits and Technology Team
Barcoding Project Team
Collection Move Planners
Reference Move Planners
Summer Public Services Planners
Technical Services Relocation Planners
Furniture Selection
Wayfinding
Sequencing the Work
To achieve the primary goal it would be necessary to:
A.
B.
C.
D.
E.
F.
Create new office space and public space
Relocate monographic materials to accomplish A
Relocate periodical materials to accomplish B
Relocate staff to vacate Room 408
Relocate Public Services functions (Central) into
designated community room space for Summer to:
Renovate 4th floor public spaces during summer.
To create 2nd Floor Gallery (breezeway) it was also necessary to
close the entrance to the Divinity Library and
H.
Relocate Divinity Public Services to temporary quarters.
Summer 2009
October 2009
February 2010
May 4-8, 2010
May 8-15, 2010
Aug. 22, 2010
Dec. 27, 2010
Jan. 10, 2011
Preliminary planning, design and development
drawings, preliminary pricing.
Project Budget approved by Board of Trust.
Central Library staff learn Phase I work to begin
February 2010.
“We have three months to move 50,000 periodicals and 75,000
monographs to clear 8th floor construction area.”
Demolition on 8th floor begins, Student Commons to be
completed by end of Spring Semester.
8th Floor Student Commons and new staff offices ready
for move in. Technical Services staff move from 408 to
Baker Building; Central, LITS and Tech Services staff
move to 8th floor offices.
Central Public Services prepares to move to 408 for
summer, Divinity Public Services moves to 211 for
summer. Temporary Entrances open May 16th,
Central Lobby closed for renovation.
Central and Divinity Main entrances reopen.
Room 408 Closes for renovation
Community Room renovation Complete
Café Opens for Spring Semester
Weekly University Project Team meetings
Weekly Planning/Coordination Team meetings
Key Deadlines are clear, and updated promptly
Regular electronic communication to building staff about
construction events
Signage for patrons, temporary paths marked, earplugs!
With an improbably short timeline
for planning and construction, there was no time for
procrastination.
The first and most daunting task was to prepare
Periodicals to be moved off site.
Collection staff identified candidate titles to be moved off-site to
free up required shelf space.
Large numbers of bound periodicals were not barcoded, a
requirement for retrieval from remote storage.
50-60 Staff from across university library participated in crash
project to affix barcodes, update records in ACORN, and ship
trucks of books to the Annex.
Remaining Periodicals had to be shifted to create contiguous free
space for books coming down from 8.
12 Days of Barcoding
On the first day of Christmas,
my true love gave to me
a barcode in an oak tree.
On the second day of Christmas,
my true love gave to me
Two green stickers,
And a barcode in an oak tree.
On the third day of Christmas,
my true love gave to me
Three book trucks,
Two green stickers,
And a barcode in an oak tree.
Barcodes applied (est.)---45,000
Item Records Created---35,500 (est.)
Material moved to Annex---3,200 linear feet
Calculate required shelves on 6
for 75,000 monographs.
Develop shelf map translation from 8th floor stacks
to 6th floor stacks.
Identify changes in shelving configuration
needed on 6
Staff began shifting as space became available
Massive move in early January by Graebel
movers under direction of library staff.
8th Floor Stacks
Emptied ahead of deadline
First Fruits
Student Commons
Opens
May 2010
Temporary Construction
Entrances open for the
Summer.
Campus entrance
Café
Community Room
After
After
After
•35,300 square feet renovated
•Additional study spaces/200+ new seats
•New 21st Avenue entrance to campus
•2 new classrooms
•Gathering space / Community Room
•Cafe
•584 additional power outlets
•4th Floor Lobby Exhibit Gallery
•2nd Floor Exhibit Gallery
Electronic Classroom on 4 – In or Out?
LEED Certification Process
Encilium Computer Controlled Lighting System
Payne Graduate Reading Room on 6
Helicopter Lift for HVAC
Refinishing Legacy Wood Panels
The Café
Wayfinding
Contact Information
Bill Hook
Associate Dean of Libraries
Jean and Alexander Heard Library
Vanderbilt University
bill.hook@vanderbilt.edu
Photographs of renovation project on Flickr at:
http://www.flickr.com/photos/vulibrary/collections/72157624225516376/