REQUEST FOR INFORMATION/PROPOSAL
RFI/P NO: B-11-12
The Eddy County Board of Commissioners will receive sealed proposals for Request for
Information and Proposal for Detention Center Medical Director until 3:00 p.m. on
Monday, September 26, 2011, in the Office of the County Manager, Suite 110 of the
Eddy County Administrative Building Complex, 101 W. Greene Street, Carlsbad, New
Mexico 88220, telephone number (575) 887-9511, at which time they will be opened and
read aloud. The RFI/P will be awarded by the County Commission at 8:30 a.m. on
Tuesday, October 4, 2011, in the Commission Chambers, Suite 211, 101 W. Greene
Street, Carlsbad, New Mexico. The RFI/P specifications may be obtained from the
Office of the County Manager or on the County website: www.co.eddy.nm.us. . The
Commissioners reserve the right to reject any or all proposals, and in case of ambiguity or
lack of clearness, to determine the best proposal or to reject the same. All questions must
be submitted by email to rstewart@co.eddy.nm.us. Sealed bids must be clearly marked
with the above bid number on the lower left-hand corner.
EDDY COUNTY BOARD OF COMMISSION
_______________________________________
Allen R. Sartin, County Manager
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
B – 11 – 12
REQUEST FOR
INFORMATION AND PROPOSAL FOR
MEDICAL DIRECTOR
B – 11 – 12
ISSUED SEPTEMBER 12, 2011
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
1.0
THE SERVICES
1.1
PURPOSE
To obtain services of a Medical Director to provide medical services at
Eddy County Detention Center.
1.2
GOALS AND OBJECTIVES
1.2.1 To provide quality medical services for incarcerated persons at
Eddy County Detention Center.
1.2.2 To provide medical services that follow the National
Commission on Correctional Health Care standards.
1.3
Services Requested
1.3.1 The Medical Director has medical authority on clinical issues.
1.3.2 Chair the Medical Audit Committee (MAC) to be held
quarterly.
1.3.3 Medical Director or designee is available for emergencies.
1.3.4 Be a member of the (CQI) Continuous Quality Improvement
team that meets quarterly.
1.3.5 Provide a yearly review of provider services that meets National
Commission on Correctional Health Care standards.
1.3.6 Collaborate with the contracted pharmacy to create a
prescription drug formulary and policies regarding prescription
drug administration.
1.3.7 The Medical Director will establish clinical protocols utilizing
national clinical practice guidelines as a model.
1.3.8 Medical Director or designee will provide physician services to
inmates at the Eddy County Detention Center two times per
week. (8 hours a week minimum at the Detention Center)
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
1.3.9 Treat inmates needing more immediate but not necessarily
emergency care in the Medical Director’s office in a timely
manner (during normal office working hours). Office visits
will be billed separately from this contract.
1.3.10 The Medical Director is responsible for maintaining liability
insurance.
1.3.11 The Medical Director is responsible for maintaining licenses,
certifications, etc…, to cover the medical practice at the Eddy
County Detention Center
1.4
Professional Requirements:
1.4.1 Must be licensed with the State of New Mexico as a medical
physician.
1.4.2 Must be licensed to do business within the State of New
Mexico.
1.4.3 Must have Federal Tax ID number, and NM
Taxation and Revenue number.
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
3.0
ADMINISTRATIVE REQUIREMENTS
3.1
Review this document in its entirety: Be sure your RFI/P
response is complete.
3.2
All questions must be submitted by email to
rstewart@co.eddy.nm.us all responses to questions will be
distributed to all firms that notify the County that they are
preparing a response to the RFP.
3.3
The response to this document will be held as a commitment
that the proposal services will meet the stated needs as
contained within the response to this request for
information/proposal.
3.4
Please verify and double check the information in your proposal
for accuracy.
3.5
You may attach brochures, annual financial statements, or any
additional information you feel would be beneficial.
3.6
This document and responses will become supporting
documents to the final contract.
3.7
Submit a Campaign Contribution Disclosure Form with your
response; see NMSA 13 – 1 – 191.1
3.8
Include the vendor identification information requested in
section 6.0.
3.9
Include the reference information requested in section 7.0.
3.10 Sign the Certification as shown in section 8.0.
3.11 Proposals must be submitted no later than 3:00 pm on
Monday, September 26, 2011
3.12 Retain a complete of proposal package for your files and deliver
the completed originals plus three copies to:
Eddy County
Attn: Allen Sartin, County Manager
101 W Greene St.
Carlsbad, NM 88220
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
4.0
CONTRACT ISSUES
The response to this Request For Information/Proposal will become the basis
for contract negotiations. The response to this Request For
Information/Proposal will be held as a commitment that the proposer can
provide the services as stated herein. The following is a list of commonly
required terms in County contracts.
4.1
INDEPENDENT CONTRACTOR
The CONTRACTOR acknowledges that it is an independent contractor
and not an employee of the County for the purposes of various State of
New Mexico and Federal Statutes and/or regulations, including but not
limited to, application of the Fair Labor Standards Act, Federal
Insurance Contribution Act, Federal Social Security Act, Federal
Unemployment Tax Act the provisions of the Internal Revenue Code,
New Mexico Revenue and Tax laws, New Mexico Workers
Compensation law, and the New Mexico Unemployment Insurance
laws.
4.2
OWNERSHIP OF DOCUMENTS
All documents produced and submitted as a WORK PRODUCT by the
CONTRACTOR under this AGREEMENT shall become the property of the
COUNTY and may not be used by the CONTRACTOR without the
COUNTY’s written consent. The COUNTY shall only use such documents
for both current and future needs of the COUNTY.
4.3
EXTENT OF AGREEMENT
The AGREEMENT DOCUMENTS represent the entire and integrated
AGREEMENT between the COUNTY and CONTRACTOR and supersedes
all prior negotiations, representations or agreements, either written or
oral; however, the proposal by the CONTRACTOR shall be fully
incorporated as if it were shown here. The AGREEMENT may be
amended only by written instrument signed by both the COUNTY and
CONTRACTOR. Any monies to be paid by the COUNTY other than in the
current fiscal year are subject to annual appropriation. The provisions
of this AGREEMENT shall extend to and be binding upon the respective
parties hereto, their successors and assigns.
4.4
ASSIGNMENT or TRANSFER of CONTRACT
The CONTRACTOR shall not assign, transfer, convey or otherwise
dispose of this contract, or its rights, title of interest (in or to the same)
without previous written consent of the COUNTY.
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
4.5
INDEMNIFICATION AND CLAIMS
The CONTRACTOR shall, to the fullest extent provided by law, indemnify
and hold harmless the COUNTY, its officers, directors, and employees
against all claims, damages, liabilities, or costs, including reasonable
attorney’s fees arising out of the negligent acts or errors and/or
omissions by the CONTRACTAOR or its subcontractors in the
performance of its duties under this AGREEMENT.
4.6
INSURANCE
At the time of execution of the contract, the CONTRACTOR will be
required to carry insurance as required by the COUNTY for contracts of
this type.
4.7
COMPLIANCE WITH LABOR LAWS
CONTRACTOR agrees to comply with all existing State and Federal
Labor Laws including Equal Employment Opportunity Commission
(EEOC), in the performance of the work and further agrees to insert this
provision in all subcontracts hereunder.
4.8
DURATION OF CONTRACT
The contract awarded as a result of this solicitation shall remain in
effect for a period of one (1) year following contract approval.
Contingent upon availability of funding and approval of Board of County
Commissioners the contract may be renewed or extended for three
(3) additional years.
4.9
SECTION 21; VENUE AND LAW
Venue for any and all legal actions regarding the transaction covered
herein shall lie in the District Court in, the County of Eddy, State of New
Mexico, and this transaction shall be governed by the laws of the
State of New Mexico.
4.10 CANCELLATION OF AGREEMENT
Either party may cancel this AGREEMENT upon 10 days written notice
to the other party. Upon termination, the County shall pay the
CONTRACTOR for all submitted WORK PRODUCTS, subject to quality
assurance review by the COUNTY.
4.11 COUNTY FURNISHED INFORMATION
The COUNTY shall not hold the CONTRACTOR responsible for any errors
or omissions in materials and documents provided by the COUNTY
related to the performance of this AGREEMENT.
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
4.12 LAW, PERMTS AND LICENSES
The CONTRACTOR agrees to abide by all applicable laws, regulations
and administrative rulings of the United States, the State of New
Mexico, the County of Eddy, and any other political subdivision,
securing or assisting the COUNTY to secure all necessary licenses and
permits in connection with implementing the AGREEMENT.
4.13 NOTICES AND REPRESENTATIVES
All notices required by this AGREEMENT shall be submitted in writing to
the offices or parties and addresses indicated below.
COUNTY’S REPRESENTATIVES:
County Manager
Eddy County
101 W. Greene Street
Carlsbad, NM 88220
Warden Robert Stewart
Eddy County Detention Center
PO Box 1388
Carlsbad, NM 88221
CONTRACTORS REPRESENTATIVE:
Person Name
Job Title
Company Name
Street Address
City, State Zip Code
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
5.0
LIMITATIONS
5.1
Format Requirements
Either fill in the blanks provided or type responses using the reference
numbers in this request for information. Failure to comply with the
format requirements may void your proposal.
5.2
Limitation of Liability
Neither the County nor any of its employees or elected officials shall
bear any responsibilities or liability for any costs, debts, obligations, or
losses sustained or incurred by any firm or business as a result of their
effort or attempt to respond to this Request for Information/Proposal.
5.3
Contract Addendum
Your proposal, in its entirety, will be considered to be an addendum to
your contract.
5.4
Materials
All materials received with your response will be returned at the
discretion of the County. Please send only those materials required to
evaluate your service. Data submitted through the bid process
becomes available to public scrutiny as a matter of public record;
therefore the County cannot assure confidentiality of any documents
submitted.
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
6.0 GENERAL INFORMATION
6.1
PROPOSAL IDENTIFICATION
6.1.1 Please indicate your Company name.
______________________________________________________
6.1.2 Please indicate the name and telephone number of a person
who may be contacted with questions of a technical nature.
NAME: _______________________________________________
TITLE: ________________________________________________
TELEPHONE NUMBER: __________________________________
EMAIL: _______________________________________________
6.1.3 Please indicate the name and telephone number of the person
completing this questionnaire.
NAME: _______________________________________________
TITLE: ________________________________________________
TELEPHONE NUMBER: __________________________________
EMAIL: ________________________________________________
6.1.4 Please indicate the name, address, and telephone number of
the person in your company to whom we respond.
NAME: _______________________________________________
TITLE: ________________________________________________
TELEPHONE NUMBER: __________________________________
ADDRESS: ____________________________________________
EMAIL: _______________________________________________
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
6.2
SUBCONTRACTOR INFORMATION
6.2.1 _________ Number of subcontractors to be employed in this
proposal.
6.2.2 Provide the following information for each subcontractor:
6.2.2.1
6.2.2.2
6.2.2.3
6.2.2.4
6.2.2.5
6.2.2.6
Area of Responsibility
Company Name, Address
Incorporation Date
Contact Persons (Name, Title, Telephone
Number)
References – At Least four (4) with two (2)
located in Rocky Mountain Regions preferred
(Name, Address, and Telephone Number)
Additional information you feel would be helpful
(brochures, statements, etc…)
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
7.0
REFERENCES
Please provide the names and addresses of at least five (5) current users of
your services. It is preferred that at least three (3) of these references be in
New Mexico.
7.1
COMPANY: ______________________________________________________
PERSON NAME: __________________________________________________
ADDRESS: _______________________________________________________
PHONE: _________________________________________________________
7.2
COMPANY: ______________________________________________________
PERSON NAME: __________________________________________________
ADDRESS: _______________________________________________________
PHONE: _________________________________________________________
7.3
COMPANY: _______________________________________________________
PERSON NAME: ___________________________________________________
ADDRESS: ________________________________________________________
PHONE: __________________________________________________________
7.4
COMPANY: ________________________________________________________
PERSON NAME: ____________________________________________________
ADDRESS: ________________________________________________________
PHONE: __________________________________________________________
7.5
COMPANY: _______________________________________________________
PERSON NAME: ___________________________________________________
ADDRESS: ______________________________________________
PHONE: _________________________________________________________
EDDY COUNTY, NM
REQUEST FOR INFORMATION/PROPOSAL
MEDICAL DIRECTOR
8.0
BIDDERS CERTIFICATION
I hereby certify that I have read all items of the RFI/P and fully understand the
requirements listed herein. I further certify that I am an authorized agent of
the firm and may be held liable for any and all remedies that may become due
Eddy County Government due to nonperformance under the contract.
__________________________________________________
SIGNATURE
___________________________________________________________________________
TITLE
___________________________________________________________________________
DATE
___________________________________________________________________________
NAME OF FIRM SUBMITTING PROPOSAL