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Skills
SECTION 3 SKILLS
Customizing a Presentation
3.1
Use the Clipboard Task Pane
3.6
Format a Table
3.2
Find and Replace Text
3.7
Insert Action Buttons
3.3
Insert WordArt
3.7
Insert Hyperlinks
3.3
Format WordArt
3.4
Draw Shapes
3.8
Format with a Slide Master
3.4
Customize Shapes
3.9
Insert Headers and Footers
CHECKPOINT 1
3.9
Use the Package for CD Feature
3.5
Display Gridlines
3.10 Add Audio
3.5
Insert a Text Box
3.10 Add Video
3.5
Copy and Rotate Shapes
3.11 Set and Rehearse Timings
3.6
Create a Table
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CHECKPOINT 2
CHECKPOINT 3
2
Skills
Use the Clipboard Task Pane
To use the Clipboard task
pane:
1. Click the Home tab.
2. Click the Clipboard group
dialog box launcher.
3. Select the desired text and
click the Copy button in the
Clipboard group.
4. Continue selecting text and
clicking the Copy button.
5. Position the insertion point.
6. Click the desired item in the
Clipboard task pane.
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Clipboard
task pane
3
Skills
Use the Clipboard Task Pane…continued
To change the Clipboard task
pane options:
1. Click the Options button at
the bottom of the Clipboard
task pane.
2. Insert a check mark before
the options that you want
active.
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Options button
4
Skills
Find and Replace Text
To find and replace text:
1. Click the Replace button in
the Editing group in the
Home tab.
2. At the Replace dialog box,
type the text in the Find
what text box.
3. Press Tab.
4. Type the text in the Replace
with text box.
5. Click the Replace All button.
6. Click OK.
7. Click the Close button.
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Replace
dialog box
5
Skills
Insert WordArt
To insert WordArt:
1. Click the Insert tab.
2. Click the WordArt button
in the Text group in the
Home tab.
3. Click the desired
WordArt option.
4. Type the WordArt text.
5. Apply the desired
formatting.
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WordArt button
6
Skills
Format WordArt
To change the WordArt size:
1. Click the WordArt.
2. Type a measurement in
the Height or Width
measurement box.
Height
measurement box
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Width
measurement box
Skills
Format WordArt…continued
To add effects:
Text Effects
1. Click the WordArt.
button
2. Click the Drawing Tools
Format tab.
3. Click the Text Effects
button in the WordArt
Styles group.
4. Click the desired effect.
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Skills
Draw Shapes
To draw a shape:
shapes
1. Click the Home tab.
2. Click the More button at the right
side of the shapes.
3. Click the desired shape.
4. Drag in the slide to draw the shape.
OR
1. Click the Insert tab.
2. Click the Shapes button.
3. Click the desired shape.
4. Drag in the slide to draw the shape.
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Skills
Customize Shapes
To change the shape style:
1. Select the image.
2. Click the Drawing Tools
Format tab.
3. Click the More button at
the right side of the shape
style thumbnails in the
Shape Styles group.
4. Click the desired style at
the drop-down gallery.
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shape styles
10
Skills
Customize Shapes…continued
To change the shape effects:
1. Select the image.
2. Click the Drawing Tools
Format tab.
3. Click the Shape Effects
button in the Shape
Styles group.
4. Click the desired effect at
the drop-down gallery.
Shape Effects
button
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Skills
Customize Shapes…continued
To display the Selection
and Visibility pane:
1. Click the Drawing
Tools Format tab.
2. Click the Selection
Pane button in the
Arrange group.
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Selection and
Visibility pane
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Skills
CHECKPOINT 1
1) How many different items can you
collect in the Clipboard task
pane?
a. 6
b. 12
c. 24
Answer
d. 36
3) Use this button to apply visual
effects to WordArt.
a. Text Effects
b. Visual Effects
c. WordArt Effects
d. Special Effects
2) Use this application to distort or
modify text.
a. SmartArt
b. WordArt
c. Clip Art
d. Shapes
4) You can draw a shape using
buttons in the Insert tab and this
tab.
a. View
b. Animations
c. Design
d. Home
Answer
Answer
Next Question
Answer
Next Question
Next Question
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Next Slide
13
Skills
Display Gridlines
To display gridlines:
1. Click the View tab.
2. Click the Gridlines check
box in the Show group.
Gridlines
check box
gridlines
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Skills
Insert a Text Box
To insert a text box:
1. Click the Insert tab.
2. Click the Text Box button
in the Text group.
3. Click in the slide or drag
to create the text box.
text box
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Skills
Copy and Rotate Shapes
To rotate a shape using the
Rotate button:
1. Select the shape.
2. Click the Drawing Tools
Format tab.
3. Click the Rotate button in
the Arrange group.
4. Click the desired option at
the drop-down list.
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Rotate button
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Skills
Copy and Rotate Shapes…continued
To rotate a shape using the
rotation handle:
1. Position the mouse pointer
on the rotation handle until
the pointer displays as a
circular arrow.
2. Hold down the left mouse
button.
rotation handle
3. Drag to the desired
direction.
4. Release the mouse button.
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Skills
Create a Table
To create a table:
1. Click the Insert Table
button in the Content
placeholder.
Insert Table
2. At the Insert Table
button
dialog box, type the
desired number of
columns and rows.
3. Click OK.
Insert Table
dialog box
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Skills
Create a Table…continued
To widen a column:
1. Position the mouse pointer
on the gridline in the table
until the pointer turns into
a double-headed arrow
with two short lines
between.
2. Hold down the left mouse
button.
3. Drag to the desired mark
on the horizontal ruler.
4. Release the mouse button.
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mouse pointer
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Skills
Format a Table
To apply a predesigned
style to a table:
1. Click the Table Tools
Design tab.
2. Click the More button
at the right side of the
Table Styles group.
3. Click the desired style
in the drop-down
gallery.
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table styles
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Skills
Format a Table…continued
To change the alignment:
1. Click the Table Tools Layout tab.
2. Select the desired cells.
3. Click the desired alignment
button in the Alignment group.
To change the table size:
1. Click the Table Tools Layout tab.
2. Type the desired measurement
in the Height or Width
measurement box.
3. Press Enter.
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Alignment
group
Table Size
group
Skills
Insert Action Buttons
To insert an action button:
Action
1. Click the Insert tab.
Buttons
2. Click the Shapes button
in the Illustrations group.
3. Click the desired action
button at the drop-down
list.
Action Settings
4. Drag in the slide to
dialog box
create the button.
5. At the Action Settings
dialog box, select the
desired action.
6. Click OK.
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Skills
Insert Hyperlinks
To insert a hyperlink to a
website on the Internet:
1. Select the text.
2. Click the Insert tab.
3. Click the Hyperlink
button in the Links
group.
4. At the Insert Hyperlink
dialog box, type the
address in the Address
text box.
Hyperlink button
Address text box
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Skills
CHECKPOINT 2
1) You can display these to help
position elements.
a. positionlines
b. rulerlines
c. guidelines
d. gridlines
Answer
3) Action buttons are located in the
drop-down list of this button.
a. Shapes
b. Clip Art
c. WordArt
d. SmartArt
Answer
Next Question
2) Press this to move the insertion
point to the previous cell in a
table.
a. Alt + Tab
b. Ctrl + Tab
c. Shift + Tab
d. Tab
Answer
Next Question
4) The Hyperlink button is located in
this tab.
a. Home
b. Insert
c. Design
d. Animations
Answer
Next Question
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Next Slide
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Skills
Format with a Slide Master
To format in Slide Master
View:
1. Click the View tab.
2. Click the Slide Master
slide master
button in the Master
Views group.
3. Make the desired editing
changes.
4. Click the Close Master
View button in the Close
group.
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Skills
Insert Headers and Footers
To insert a header or footer
on all slides:
1. Click the Insert tab.
2. Click the Header &
Footer button in the Text
group.
3. At the Header and Footer
dialog box with the Slide
tab selected, choose the
desired options.
4. Click the Apply to All
button.
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Slide tab
26
Skills
Insert Headers and Footers…continued
To insert a header or footer
in notes and handouts:
1. Click the Insert tab.
2. Click the Header &
Footer button in the Text
group.
3. At the Header and Footer
dialog box with the Notes
and Handouts tab
selected, choose the
desired options.
4. Click the Apply to All
button.
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Notes and
Handouts tab
27
Skills
Use the Package for CD Feature
To use the Package for CD
feature:
1. Click the File tab.
2. Click the Save & Send tab.
3. Click the Package
Presentation for CD option.
4. Click the Package for CD
button.
5. At the Package for CD dialog
box, type a name for the CD.
6. Click the Copy to CD button.
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Package for
CD dialog box
28
Skills
Add Audio
To insert an audio clip:
1. Click the Insert tab.
2. Click the Audio button in
the Media group.
3. Navigate to the desired
folder.
4. Double-click the desired
audio clip.
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Audio button
29
Skills
Add Audio…continued
To start an audio clip
automatically:
1. Click the Audio Tools
Format tab.
2. Click the down-pointing
arrow at the right side of
the Start option in the
Audio Options group.
3. Click Automatically at the
drop-down list.
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Start option
30
Skills
Add Video
To insert a video clip:
1. Click the Insert Media Clip button
in the placeholder.
2. Navigate to the desired folder.
3. Double-click the desired video clip.
OR
1. Click the Insert tab.
2. Click the Video button arrow in
Video button
the Media group.
arrow
3. Click the Video from File option.
4. Navigate to the desired folder.
5. Double-click the desired video clip.
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Insert Media
Clip button
Skills
Add Video…continued
To play a video clip:
1. Click the Video Tools
Format tab.
2. Click the Play button
in the Preview group.
Play button
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Skills
Add Video…continued
To set the video volume:
1. Click the Video Tools
Playback tab.
2. Click the Volume
button in the Video
Options group.
3. Select the desired
volume at the
drop-down list.
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Volume button
33
Skills
Add Video…continued
To start the video
automatically:
1. Click the Video Tools
Playback tab.
2. Click the downpointing arrow at the
right side of the Start
option in the Video
Options group .
3. Click Automatically at
the drop-down list.
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Start option
34
Skills
Set and Rehearse Timings
To set and rehearse timings:
1. Click the Slide Show tab.
2. Click the Rehearse
Timings button in the Set
Up group.
3. When the desired time
displays, click the Next
button on the Recording
toolbar.
4. Continue until times are
set for each slide.
5. Click Yes at the message.
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Rehearse
Timings button
Recording
toolbar
Next
35
Pause
slide time
Repeat
Skills
Set and Rehearse Timings…continued
To set up a show to run
continuously:
1. Click the Slide Show tab.
2. Click the Set Up Slide
Show button in the Set
Up group.
3. Click in the Loop
Set Up Show
continuously until ‘Esc’
dialog box
check box in the Set Up
Show dialog box.
4. Click OK.
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Skills
CHECKPOINT 3
1) Using this can be very helpful in
reducing the steps needed to
format slides.
a. master control
b. slide control
c. slide master
Answer
d. handout master
3) Use this feature to help set the
times for slides as you practice
delivering the slide show.
a. Rehearse Timings
b. Practice Timings
c. View Timings
Answer
d. Set Timings
2) This is the name for information
that appears on the bottom of
each slide.
a. repeater
b. footer
c. header
d. master
Answer
4) Use options at this dialog box to
control the slide show.
a. Control Show
b. Slide Show Options
c. View Show
d. Set Up Show
Next Question
Next Question
Answer
Next Question
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Next Slide
37
Skills