Mission trip Information Packet
Community Impact of Bayou Baptist Association
July 27- August 1, 2014
About Philadelphia, Mississippi
It is a city in the country seat of Neshoba county Mississippi with a population of around 7,477. The
region of Neshoba County and the surrounding counties was the heart of the Choctaw Nation from the
17th century until removal of most of the people in the 1830’s it was given its current name in 1903, two
years before the railroad brought new opportunities and prosperity to the town. Read more at
Wikipedia.
Information Meetings
We will have an information meeting Sunday evening May 18, 2014 at Coteau Baptist Church at 4:30pm.
This is for all Bayou Baptist Association churches and church members. For more information please
contact RandallGill@gmail.com or 985-232-6314
Travel information
Cost
First two family members will be $150 per person, each additional family member will be $80.00 each
children under 12 will be free this includes all meals, lodging, transportation and trip shirt. We must
receive your $50.00 deposit and application completed by June 1, 2014. The balance of $100 will be due
by June 25,2014
Trip Shirt
Additional shirts can be purchased for $10.00 each and must be paid for with your deposit.
Weather
The climate in Philadelphia is hot and humid with an average tempura of 85 degrees for a current
forecast go to www.weather.com and type Philadelphia, MS in the local weather box.
Clothing
Summer clothing is appropriate with the high temptures and humidity. Please wear modest clothing.
Please bring shoes that are comfortable for walking long distances as due to the current conditions from
the ministry/work we may be required to do.
Showering
We will be using a Mississippi Baptist disaster relief shower trailer for the week. You will want to use
unscented items if at all possible to help cut down on bug attractions during the week.
Immunizations
Immunizations are not required to go on this trip. However we suggest you take proper medical
precautions, as well as handling the prescription medication you may be bringing with you. We advise
you to have a current tetanus shot.
Food
We will do our best to provide you with all meals. However we recommend you bring light snacks such
as chips, energy bars, trail mix, etc.
Luggage
We ask that you please limit your luggage to one medium suitcase and a backpack for the week. You
should be able to pack all you clothing and personal items into these.
Money
It is best to bring cash. Please take small bills. Separate your money into different locations. This is to
ensure your money is not lost or stolen.
Snacks to bring
Trail mix
Beef jerky
Granola bars
Peanut Butter
Drinks on the go
Items to pack
• SERVANT’S HEART
• toothbrush, pastes
• razor & shaving cream
• sunburn remedies & sunscreen (very important) & sunglasses
• for those who wear glasses, bring an extra pair
• small pillow
• towels, washcloths
• deodorant (please!)
• towelette packets (baby wipes)
• soap & shampoo
• feminine hygiene items
• comb & brush
• medicines: antibiotics, vitamins, aspirin, allergy tabs, diarrhea
medicine, antibacterial ointments, Band-aids, etc.
• flashlight & extra batteries
• bottle/canteen for water (relatively large & sealable) – Water is a
MUST!!
• Bible , journal, pens & Notebook
• personal snacks (10 day stash)
• spending money
• camera (cheap) with extra film & batteries
• mosquito repellent
• poncho
• sweat ban & hat
• work gloves (leather)
• work clothes – light cotton best in hot weather (long pants)
• one or two sets of dress up clothes
• shorts (modest) and loose fitting shirts/blouses
• underclothes
• bedclothes
• walking shoes/work shoes
• shower slippers
• continuous prayer
• exceptional attitude
• prayer partners
• bag for dirty clothes (optional)
FEMALES
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Shorts need to be knee length (or just above the knee) during church/community work (we must
insist that you follow this guideline).
Females should wear knee length skirts or dresses or you may wear long pants or Capri pants for
church services.
Females, Please wear nice, modest shirts or blouses. Females should not wear shirts that have
revealing necklines or shirts so short that they reveal the stomach area when their hands are
raised.
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Females – No halters or tank tops with low neckline or spaghetti strap tops. (If you bend over
and can see cleavage or down your shirt, it is not acceptable)
Females should wear pants/shorts that have a long enough inseam to not be revealing in the
back when bent over. (don’t wear pants that show your underwear when you bend over)
Females – SWIMSUITS SHOULD BE MODEST! NO STRING BIKINI SUITS ALLOWED. Tankini tops
with a full to medium coverage bottom, one piece suit or full coverage athletic tops with swim
shorts are acceptable. A cover up over a two-piece will also be allowed as well as a two piece
suit that has a full tank top and a full bottom. Please get approval from your team leader before
packing!
Please do not wear clothing with inappropriate writing or advertisements on them. (ex. Beer
ads, sexual or profane language, etc.).
Please do not wear cut off shorts or shirts with the sleeves cut out except for work projects such
as painting or construction.
MALES
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Males should wear long pants or nice shorts.
Males should wear shirts at all times except when their team leader gives permission to remove
them to go swimming.
Please do not wear clothing with inappropriate writing or advertisements on them. (ex. Beer
ads, sexual or profane language, etc.).
Males should wear long swim trunks. It is your team leader’s decision as to whether males must
wear a shirt. Please remember that you are still on a “mission trip” even at the beach.
Please do not wear cut off shorts or shirts with the sleeves cut out except for work projects such
as painting or construction.
“And whatever you do, whether in word or deed, do it all in the name of the Lord Jesus, giving thanks to
God the Father through him.” – Colossians 3:17
“So whether you eat or drink or whatever you do, do it all for the glory of God.” – 1 Corinthians 10:31
Other Items to Consider
We are also listing items that are needed by the churches, schools and local people. Many
groups leave behind items such as sheets, towels, and over the counter medications. We give
these items to local people as needed. Since we are working with churches , we often times
have teams bring shampoo, soap, washcloths, toothpaste, toothbrushes, deodorants, sanitary
items, etc. to be distributed after a day of ministry . If you desire to bring these items, please
consider “bagging” them in ZipLoc baggies to prevent a mess while traveling.
LOCAL CHURCH and SCHOOL NEEDS
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Bibles
Teaching materials (Sunday school, Bible study, Discipleship)
Worship CDs
Printed Song Lyrics
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Craft supplies
Nursery toys
Student/teacher supplies (pencils, markers, notebooks, glue, etc)
First Aid Kits (if possible, industrial or large size)
Items to refill First Aid Kits
BASIC ITEMS NEEDED BY LOCALS
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Pain relievers (Tylenol)
Antibiotic ointment
Toothache medicine
Lice shampoo
Cough medicine
Toothbrushes, toothpaste
School supplies (pencils, pens, etc.)
Reading glasses
Small flashlights
Volunteer Release Form
We are delighted with your decision to travel with Community Impact, and we are more than willing to
help with your travel arrangements. However, any travel is accompanied by certain risk. As for this
mission trip we are all volunteers. It has limited funding and has no insurance to cover these risk. Each
volunteer is expected to assume any and all risk that may result from his or her activities and to procure
insurance coverage as he or she deems appropriate.
Please sign and date this document and return it to CI C/O Bayou Baptist Association acknowledging this
notification, releasing us from liability and indemnifying us from claims against us arising from your
activities. We must receive a signed copy of this letter before we can continue planning your trip.
The undersigned hereby acknowledges receiving this letter, and acknowledge the risks assumed by
volunteers of Community Impact, It’s officers, directors, members and all other persons and
organizations working on its behalf from any and all loss, liability, actions, claims and demands of any
nature, past, present, or future, that may result from or be in any way related to the undersigned
activities conducted under the auspices of Community Impact.
Date: __________________________________
Full Name: _______________________________________________________________________
Signature________________________________________________________________________
Mailing Address___________________________________________________________________
Trip Destination: ___________________________________________________________________
Date of Departure: __________________________________________________________________
Emergency Contact: _________________________________________________________________
Relationship: _______________________________________________________________________
Best Number to call: _________________________________________________________________
Medical Information
Full Name: _________________________________________________________________________
Existing Medical Conditions:
_____________________________________________________________________________________
____________________________________________________________________________
Allergies:
_____________________________________________________________________________________
_____________________________________________________________________________
List any Medications you are currently
taking:_______________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Doctors Name:
_________________________________________________________________________
Phone number of doctor: ________________________________________________________________
Insurance Information
Insurance provider: _____________________________________________________________________
Policy Number: ________________________________________________________________________
Any additional information that would be helpful in a medical
emergency:___________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________