USING POWERPOINT TO
CREATE PRESENTATIONS
BY
DR. ENNIS-COLE
OBJECTIVES:
• Start and Exit PowerPoint
• Identify the components of the
PowerPoint window
• Open and view an existing
presentation
• Create a presentation using the
AutoContent wizard
• Edit text of the presentation
OBJECTIVES:
• Insert and Delete slides
• Check the spelling and style in a
presentation
• Use the PowerPoint Help system
• Create notes
• Save, Preview, and print a
presentation
What is PowerPoint ?
• It is a powerful presentation graphics
program that provides everything
you need to produce an effective
presentation
• Using PowerPoint, you can prepare
– individual slides
– speaker notes
– outline and audience handouts
Starting PowerPoint
• Click Start button on the task bar
• Point to Programs, Microsoft
PowerPoint
• Click Microsoft PowerPoint and click
the Maximize button
• Click the Open an existing
presentation button
Understanding the
PowerPoint Window
• Common window elements are:
– title bar, menu bar, window sizing
buttons
– toolbar buttons and the panes
• Refer to figure 1-3 for toolbars
• Screen Tip contains the name of the
button
The PowerPoint Panes
• Outline Pane lists an outline of the
presentation
• Slide Pane shows the slide as it will
look during the Slide Show
• Notes Pane contains any notes that
you might prepare on each slide
Viewing a Presentation
• Click the Slide Show button
• Press the spacebar
• Slide show goes from Slide1 to
Slide2
• You can also click the mouse for
slide show
• Refer to figures 1-4 through 1-7
Closing and Exiting
• Click the Close button
• Click File, Exit
How to Plan a Presentation
•
•
•
•
•
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Purpose of the presentation
Type of presentation
Audience for the presentation
Audience needs
Location of the presentation
Format
Using the AutoContent
Wizard
• Start PowerPoint, click the
AutoContent Wizard, click OK in the
dialog box
• Read and click Next button
• Click Brainstorming Session
• Click Next
• Click On-screen presentation
• Click Next
Using the AutoContent
Wizard
•
•
•
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Type the presentation title
Type the presentation footer
Deselect Date last updated
Click Next, the final dialog box
appears
• Click the Finish button
Creating Effective Text
Presentations
• Think of your presentation as a
visual map
• Follow the 6X6 rule
• Omit unnecessary articles,
pronouns, and phrases
• Keep phrases parallel
• Make sure your text is appropriate
Saving a Presentation
• Click the Save button
• Click Save As button, if you want to
save the presentation in a different
drive with a different name
Modifying a Presentation
• Deleting Slides
– Open the existing presentation and
click Edit, Delete Slide
• Moving a Slide
– Click the move pointer and drag
• Editing a Slide
– Click the Promote and Demote buttons
– Refer to figures 1-20 and 1-21
Adding a New Slide
•
•
•
•
•
If necessary, go to the last slide
Click New Slide button
Select any Auto Layout
Click the Bulleted List
Click OK
Using the Style Checker
• Click Help, Show Office Assistant
• Click Change the text to title case
• Click the light bulb to determine the
problem
• Click the OK button
Using Help
• Click the Microsoft PowerPoint Help
button
• Click the text box, type your question
• Choose a topic listed by the Office
Assistant
• To access the Help contents, Answer
Wizard, or Index
Creating Notes for Slides
• Go to slide1 and then click the Notes
Pane
• Type the notes
• Click the next slide button
• Click the Notes Pane and type notes
• Save the slides on to a disk
Preview and Print
• Make sure Slide 1 appears in the
Slide pane and then click Grayscale
Preview button
• Click Format, background, Omit
background graphics, Apply to All
button. Slide appears as before, but
without the background graphics
• Click File, Print, select Handouts.