Safety register
Last reviewed: 22/4/2014
Revision Number: 5.0
OHSAS 18001 Register of Legislation for
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ABC Ltd
John Smith
Neil Howe
Clare Hussey
18 May 2013
20 May 2013
22 April 2014
22 April 2014
V5.0
Page 1 of 14
Safety register
Last reviewed: 22/4/2014
Revision Number: 5.0
Contents
REGISTER OF LEGISLATION KEY ................................................................................................................................................................................................ 3
GENERAL AND OVERLYING HEALTH AND SAFETY PROVISIONS ........................................................................................................................................... 3
Health and Safety at Work etc Act 1974 ...................................................................................................................................................................................... 3
Management of Health and Safety at Work Regulations SI 1999/3242 ....................................................................................................................................... 6
BUILDINGS AND PREMISES.......................................................................................................................................................................................................... 7
Workplace (Health, Safety and Welfare) Regulations SI 1992/3004 ........................................................................................................................................... 7
ACOP L24 - Workplace health, safety and welfare ...................................................................................................................................................................... 8
Regulatory Reform (Fire Safety) Order SI 2005/1541 .................................................................................................................................................................. 8
WORK EQUIPMENT ...................................................................................................................................................................................................................... 10
Health and Safety (Display Screen Equipment) Regulations SI 1992/2792 .............................................................................................................................. 10
ACOP L26 - Work with display screen equipment ..................................................................................................................................................................... 10
WORK ACTIVITIES ....................................................................................................................................................................................................................... 11
Work at Height Regulations SI 2005/735 ................................................................................................................................................................................... 11
INDG401 - The Work at Height Regulations (Revision 2) .......................................................................................................................................................... 12
HAZARDOUS SUBSTANCES ....................................................................................................................................................................................................... 13
Control of Substances Hazardous to Health Regulations (COSHH) SI 2002/2677 ................................................................................................................... 13
ACOP L5 - Control of substances hazardous to health (Sixth edition) ...................................................................................................................................... 13
Page 2 of 14
Safety register
Last reviewed: 22/4/2014
Revision Number: 5.0
REGISTER OF LEGISLATION KEY
Indicates that compliance with this particular piece of legislation is crucial to you.
Indicates that you should be aware of this particular piece of legislation, even though it may not apply to you directly. It could potentially apply
to you as a result of your future actions.
Click the image to see the corresponding summary on Cedrec.
REF
REF
Unique Cedrec item reference number.
TITLE
SUMMARY & RELEVANCE
COMMENTS
GENERAL AND OVERLYING HEALTH AND SAFETY PROVISIONS
3815
Health and Safety at Work
etc Act 1974
As amended by:
Criminal Procedure (Scotland) Act
1975
Employment Protection Act 1975
House of Commons Disqualification
Act 1975
Fatal Accidents and Sudden Deaths
Inquiry (Scotland) Act 1976
The Act sets out the basic framework for the
protection of the health and safety of workers. It
provides for most of the health and safety
regulations and outlines the basic duties with
regard to health and safety and the means of
enforcement.
Part 1 is the most important part of the Act and
deals with the:
o
o
duties of employers to those at work;
duties owed to people who are affected
Our policies, procedures and commitment to health and
safety issued by the Managing Director are all covered
by the underlying principles of the Act.
Through our work culture, training and information we
ensure that employees are aware of their safety and the
impact of their actions on others.
We have an up-to-date Health and Safety policy which is
displayed at reception and available to staff on the
intranet.
We have organisation chart that defines Health and
Page 3 of 14
Safety register
REF
Last reviewed: 22/4/2014
Revision Number: 5.0
TITLE
Criminal Law Act 1977
Interpretation Act 1978
Employment Protection
(Consolidation) Act 1978
Customs and Excise Management
Act 1979
Magistrates' Courts Act 1980
Forgery and Counterfeiting Act 1981
Criminal Justice Act 1982
Local Government (Miscellaneous
Provisions) Act 1982
Building Act 1984
Local Government Act 1985
Companies Consolidation
(Consequential Provisions) Act 1985
Gas Act 1986
Statute Law (Repeals) Act 1986
Sex Discrimination Act 1986
Consumer Protection Act 1987
Fire Safety and Safety of Places of
Sport Act 1987
Education Reform Act 1988
Norfolk and Suffolk Broads Act 1988
Atomic Energy Act 1989
Employment Act 1989
Water Act 1989
Environmental Protection Act 1990
Offshore Safety Act 1992
Tribunals and Inquiries Act 1992
Statute Law (Repeals) Act 1993
Local Government (Wales) Act 1994
Local Government etc (Scotland) Act
1994
Health Authorities Act 1995
Environment Act 1995
Employment Rights Act 1996
Police (Health and Safety) Act 1997
Employment Rights (Dispute
Resolution) Act 1998
Greater London Authority Act 1999
SI 1999/860
SUMMARY & RELEVANCE
o
o
o
by work activities;
duties of landlords, owners and those in
control of premises;
duties of manufacturers of substances
and articles for use at work;
duties of employees.
Employers' Duties to Employees
Under the Act employers must make sure, as far
as reasonably practical, that the health, safety
and welfare of employees is safeguarded. In
particular, this duty extends to providing and
maintaining:
COMMENTS
Safety roles and responsibilities.
Our Health and Safety procedures clearly assign
responsibilities for health and safety and are available to
staff on the intranet.
We conduct health and safety training in our staff
induction programme, contractor inductions and provide
toolbox talks on a monthly basis.
We have never been investigated by the HSE.
We have never had any prosecutions.
We have never had any prohibitions.
o
o
o
o
o
safe plant and safe systems of working;
safe handling, storage, transport and
use of articles and substances;
adequate information, instruction,
training and supervision;
a safe place of work, with ease of entry
and exit;
a safe working environment including
adequate welfare facilities.
Employers' Duties to Others
Employers are under a general obligation to
safeguard the health and safety of those people
who may be affected by their work activities.
In cases where a non-employee has access to
premises, or to any plant or substance in those
Page 4 of 14
Safety register
REF
Last reviewed: 22/4/2014
Revision Number: 5.0
TITLE
SUMMARY & RELEVANCE
SI 2002/794
SI 2002/3135
National Health Service Reform and
Health Care Professions Act 2002
Police Reform Act 2002
Building (Scotland) Act 2003
Railways and Transport Safety Act
2003
Fireworks Act 2003
SI 2004/1822
SI 2004/3363
Fire and Rescue Services Act 2004
Health Protection Agency Act 2004
Civil Partnership Act 2004
SI 2005/1541
Railways Act 2005
Commissioners for Revenue and
Customs Act 2005
Serious Organised Crime and Police
Act 2005
SI 2005/228
SSI 2005/383
SI 2005/1082
Police and Justice Act 2006
SSI 2006/475
Local Government and Public
Involvement in Health Act 2007
Tribunals, Courts and Enforcement
Act 2007
SI 2007/961
SI 2008/960
SSI 2008/339
Health and Safety (Offences) Act
2008
Local Democracy, Economic
Development and Construction Act
2009
Coroners and Justice Act 2009
Police Reform and Social
Responsibility Act 2011
Police and Fire Reform (Scotland)
premises, it is the duty of the person who has
control of the premises, plant or substance to
make sure that the premises, plant or substance
are safe.
COMMENTS
Duties of landlord and owners
Landlords and owners are under a general
obligation to ensure safe means of entry and exit
from premises, and that any plant (eg boilers)
are safe and do not pose risks to health.
Duties of manufacturers
Manufacture, import or supply of any article of
substance for use a work must be, as far as
reasonably practical, safe and does not pose
risks to health. Safety must be ensured when
articles are set, cleaned, in use, maintained,
handled, stored and transported. Information
should be supplied on safe use of articles and
substances, and there may be an additional
need to guarantee safety levels by testing.
Duties of Employees
Under the Act every employee is under a duty
to:
o
o
take reasonable care for their own and
other's health and safety while at work;
co-operate with their employer, or other
person who is under a statutory
Page 5 of 14
Safety register
REF
Last reviewed: 22/4/2014
Revision Number: 5.0
TITLE
SUMMARY & RELEVANCE
Act 2012
Health and Social Care Act 2012
SI 2012/2404
SI 2013/448
SI 2013/6302
SI 2013/2042
Energy Act 2013, when it comes
fully into force
1137
Management of Health and
Safety at Work Regulations
SI 1999/3242
As amended by:
SI 2003/2457
SI 2005/1541
SI 2006/438
SSI 2006/457
SI 2007/320
SI 2010/93
SI 2013/1667
COMMENTS
obligation, to make sure that the
obligation is complied with.
The Regulations aim to prevent risks to the
health and safety of those at work.
Employers must carry out a risk assessment of
the health and safety risks to employees and
others who may be affected by their activities. In
an organisation with five or more employees, the
significant findings of the assessment must be
recorded.
An employer must implement any necessary
preventative or protective measures.
Employers must:
o
o
o
o
o
appoint competent people;
provide appropriate health
surveillance;
establish procedures to deal with
serious and imminent danger;
provide adequate health and safety
training;
provide information:
o on risks to health and safety;
o any protective measures that
We carry out risk assessments with regard to the
health and safety of our workers and ensure that we
regularly review to keep them up-to-date.
The risk assessments are accessible via our network.
Appointed competent persons
We have appointed the following competent
persons/roles:
o
our competent persons.
We provide health surveillance.
We have established procedures to deal with serious
and imminent danger.
When required we carry out risk assessments, and
provide the necessary facilities on-site for:
o
o
o
new and expectant mothers;
children and young persons;
lone workers;
o provide monitoring;
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TITLE
SUMMARY & RELEVANCE
COMMENTS
o
o
can be utilised.
Specific provisions are also established for
temporary workers, new and expectant mothers
and young people.
In addition we:
o
There are duties on employees to use all
machinery, equipment, dangerous substances,
transport equipment, means of production or
safety devices provided in accordance with any
training they have been given.
have emergency response procedures;
through contractor [Our contractor].
o
o
Any risks or shortcomings should be reported.
o
make arrangements for implementing health and
safety measures identified by the risk
assessments;
encourage employees to report any
shortcomings.
provide information and training to employees
about health and safety risks and protective
measures;
provide information to temporary employees
before they start work.
BUILDINGS AND PREMISES
1020
Workplace (Health, Safety
and Welfare) Regulations
SI 1992/3004
As amended by:
SI 1995/2036
SI 1999/2024
SI 1996/1592
SI 2002/2174
SI 2005/735
SI 2007/320
The Regulations place a duty on employers and
those in charge of workplaces to reduce health
and safety risks and to regulate the general
working environment.
Employers must make sure that every workplace
complies with the requirements of the
Regulations. The workplace and any devices or
systems must be cleaned and maintained in
good repair and working order.
We must make sure we adhere to the specific provisions
relating to:
o
o
o
o
o
o
o
o
ventilation;
temperature;
lighting;
cleanliness;
room dimensions/space;
work stations/seating;
floors/traffic routes;
windows;
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Revision Number: 5.0
TITLE
SUMMARY & RELEVANCE
COMMENTS
o
o
o
o
o
o
o
SI 2013/448
doors/gates;
escalators/moving walkways;
toilets/washing facilities;
drinking water;
storage for clothing;
rest facilities;
disabled access.
We also provide suitable rest facilities for new and
expectant mothers.
In our production areas we have ventilation units above
the machines and contract a company to test these
units.
We have a few traffic routes on site. All our drivers
receive forklift truck training.
10121
ACOP L24 - Workplace
health, safety and welfare
(Second Edition)
This is specific guidance to be read in
accordance with the Workplace (Health, Safety
and Welfare) Regulations SI 1992/3004.
We must follow the applicable provisions found in this
guidance.
1258
Regulatory Reform (Fire
Safety) Order SI 2005/1541
The Order places a duty on employers to
ensure, with regard to the risks and hazards
associated with fire:
We have assigned a responsible person; we ensure a
trained fire warden is available on site at all times.
As amended by:
SI 2006/484
SI 2007/320
Energy Act 2013, when it comes
o
o
o
the safety of employees;
that precautions are taken to make sure
premises are safe;
that a risk assessment is carried out.
We have carried out a fire risk assessment and keep it
up-to-date.
We have and maintain control measures, such as:
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Revision Number: 5.0
TITLE
SUMMARY & RELEVANCE
COMMENTS
o
fully into force
The responsible person must comply with the
general fire precautions to ensure the safety of
their employees and premises. A risk
assessment must be carried out to determine
which precautions apply.
Additional risk assessments must be carried out
before the employment of a young person and
where dangerous substances are present on the
premises.
In implementing any preventative and protective
measures, the responsible person must adhere
to various principles. They are also responsible
for:
o
o
o
o
o
fire-fighting and fire detection;
emergency routes and exits;
procedures for serious and imminent
danger;
providing information to employees;
training.
o
o
o
o
o
o
o
o
o
o
o
fire alarms;
o tested weekly.
fire alarm system;
o tested yearly by our competent
contractor.
smoke detectors;
fire drills yearly;
sprinklers;
o tested regularly.
fire extinguishers;
o tested regularly;
o tested by [competent contractor].
emergency exits;
o clear of obstruction;
o signed.
emergency lights;
procedures;
information for;
o employees;
o contractors;
o visitors.
training;
wardens;
o warden training;
o fire fighting skills.
Employees are allowed to fight fires.
We provide training for our fire wardens which includes
awareness of the correct use of fire extinguishers.
We have a fire safety induction on our intranet site.
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Revision Number: 5.0
TITLE
SUMMARY & RELEVANCE
COMMENTS
Young persons
We carry out a further risk assessment when employing
young persons.
WORK EQUIPMENT
997
Health and Safety (Display
Screen Equipment)
Regulations SI 1992/2792
The Regulations impose requirements on
employers to assess workstations and organise
the daily work routine of users. They also
provide for eye tests to be made available for
users.
As amended by:
SI 2002/2174
Employers must assess workstations to
determine the health and safety risks posed by
them. Any risks identified must be reduced to
the lowest level possible.
For VDU users we:
o
o
Employers must make sure that workstations
comply with the specific requirements.
carry out workstation analysis;
o reassessed for significant changes;
o reassessed every 2 years;
records are kept;
o electronic;
o with personnel.
All VDU users can:
o
o
adjust their work tasks;
take regular breaks.
We provide:
o
o
o
10123
ACOP L26 - Work with
This is specific guidance to be read in
training and information;
free eye tests;
funds to help with glasses if required for their
role.
We must follow the applicable provisions found in this
Page 10 of 14
Safety register
REF
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Revision Number: 5.0
TITLE
SUMMARY & RELEVANCE
COMMENTS
display screen equipment
(Second Edition)
accordance with the Health and Safety
(Display Screen Equipment) Regulations SI
1992/2792.
guidance.
The Regulations apply to all work at height
where there is a risk of a fall liable to cause
personal injury. As part of the Regulations, duty
holders must ensure:
We ensure that we:
WORK ACTIVITIES
1260
Work at Height Regulations
SI 2005/735
As amended by:
SI 2007/114
SI 2007/320
SI 2013/1512,
o
o
o
o
o
all work at height is properly planned
and organised;
those involved in work at height are
competent;
the risks from work at height are
assessed and appropriate work
equipment is selected and used;
the risks from fragile surfaces are
properly controlled;
equipment for work at height is properly
inspected and maintained.
Duty holders must:
o
o
avoid work at height where they can;
use work equipment or other measures
to prevent falls where they cannot avoid
working at height; and
o
o
o
o
o
o
o
complete and take account of risk assessments;
apply the work at height hierarchy to any
planned work;
take account of weather conditions;
use trained and competent persons;
operate safe place of work;
supervise work at height;
plan for emergencies and rescue.
We use equipment for working at height such as:
o
o
o
o
o
o
safety rails;
ladders (complete with ladder tags);
scaffolds;
platforms;
harnesses;
anchor points.
We ensure that equipment for working at height is
appropriately inspected:
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TITLE
SUMMARY & RELEVANCE
o
where they cannot eliminate the risk of a
fall, use work equipment or other
measures to minimise the distance and
consequences of a fall should one
occur.
COMMENTS
o
o
o
o
o
o
o
before use;
after assembly or installation;
for platforms in place no more than 7 days
before use;
for mobile platforms after every move;
to a regular routine;
inspection reports are prepared, and
kept until next inspection.
Where work involves access to fragile surfaces, we:
o
o
ensure platforms are used to minimise risks;
take measures to minimise the distance and
effect of a fall.
Where there is a risk of falling objects, we:
o
o
o
o
15425
INDG401 - The Work at
Height Regulations
(Revision 2)
This is specific guidance to be read in
accordance with the Work at Height
Regulations SI 2005/735.
ensure nothing is thrown or tipped from height;
ensure storage is safe;
areas are clearly indicated, and;
access is restricted.
We must follow the applicable provisions found in this
guidance.
Page 12 of 14
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Revision Number: 5.0
TITLE
SUMMARY & RELEVANCE
COMMENTS
The Regulations aim to control exposure of
workers to hazardous substances.
We work with substances that are classed as hazardous
to health.
Employers must:
To manage this we have the following provisions in
place:
HAZARDOUS SUBSTANCES
1197
Control of Substances
Hazardous to Health
Regulations (COSHH) SI
2002/2677
As amended by:
SI 2003/978
SI 2004/568
SI 2004/3386
SI 2006/557
SI 2006/2739
SI 2007/1894
SI 2007/1573
SI 2008/960
SI 2008/2852
SI 2009/716
SI 2012/632
10113
ACOP L5 - Control of
substances hazardous to
health (Sixth edition)
o
o
o
o
o
carry out risk assessments;
monitor employees exposure;
provide information, instruction and
training;
prepare accident and emergency
procedures;
prevent exposure by using less
hazardous; substances or introducing
control measures, e.g.
o suitable work systems and
equipment;
o ventilation systems;
o PPE.
This is specific guidance to be read in
accordance with the Control of Substances
Hazardous to Health Regulations SI
2002/2677.
o
o
o
o
o
o
risk assessments (updated regularly);
control measures;
accident and emergency plans;
PPE;
secure storage;
training.
Those workers at risk are placed under health
surveillance. Our health monitoring company conduct
our health monitoring.
We hold up-to-date material safety data sheets for all
our COSHH substances.
We must follow the applicable provisions found in this
guidance.
Page 13 of 14
Safety register
Last reviewed: 22/4/2014
Revision Number: 5.0
This register of legislation is intended as guidance only, to highlight areas of safety legislation of which you may not be aware. Although every effort has been made to ensure the accuracy of all
information at the time of compiling this report, and based on the information collected during the site visit or telephone discussions, Cedrec Information Systems Ltd can accept no responsibility for
any errors or omissions. You are advised to take advice from appropriate professional advisors before taking any action on the basis of this report.
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