Fall 2013
Reading Retake
Technology Coordinator
Training Materials
Overview
These training materials are based on the Fall
2013 Reading Retake Test Administration Manual
and are available at
www.FLAssessments.com/FallRetake.
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Overview
These training materials are designed to highlight
important information regarding test administration
policies and procedures.
Not all information from the test administration
manual is included in this presentation, so it is
imperative that district and school staff read
and familiarize themselves with all information
in the manual in addition to using these
training materials.
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Test Administration Manual
Included in the manual for the Fall 2013 Reading
Retake administration are instructions and scripts
for administering computer-based (CBT), paperbased (PBT), and accommodated forms.
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Test Administration
Schedule
Fall 2013 Reading Retake Schedule
October 7–11
FCAT 2.0 Reading Retake
Two half-day sessions over two days*
*Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical
school day.
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Test Administration
Schedule
FCAT 2.0 Reading Retake
• Districts will administer the CBT FCAT 2.0
Reading Retake during October 7 – 11, 2013.
• Any paper-based tests must be administered
during October 7 – 11, 2013, with make-up testing
administered as needed.
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What’s New
FCAT Mathematics Retake
• The FCAT Mathematics Retake was
administered for the last time in Spring 2013.
• Students who entered grade 9 in the 2009-2010
school year or earlier and who have not yet
earned a passing score on the Grade 10 FCAT
Mathematics test must earn a concordant score
on the ACT or SAT to satisfy this requirement.
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What’s New
Session Information
• Students must complete Session 1 of the FCAT 2.0
Reading Retake before taking Session 2.
• Any students who are absent for Session 1 may NOT
take Session 2 of the test until they have completed
Session 1. These students should still be tested in two
sessions over two days.
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What’s New
Testing Rules Acknowledgment
• The last portion of the testing rules read to students now
reads, “After the test, you may not discuss the test items
with anyone. This includes any type of electronic
communication, such as texting, emailing, or posting to
blogs or websites like Facebook or Twitter. If you are
found sharing information about test items, even without
the intent to cheat, your test will be invalidated.”
• Students and their parents/guardians should be made
aware of this clarification to the testing rules prior to
testing.
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What’s New
CBT Test Administrator Quick Reference
Guide
• The CBT Test Administrator Quick Reference Guide
(formerly Appendix D of the manual) has been
removed from the manual and is available at
www.FLAssessments.com/AdditionalResources.
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What’s New
CBT Worksheets
• For students taking the computer-based Reading
Retake, CBT Worksheets MUST be provided to
students.
• The worksheet is an 8½ × 11 page that may be copied
and distributed to students at the beginning of a test
session.
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What’s New
CBT Worksheets (cont.)
• Students must be given a new, unused worksheet at the
beginning of each test session.
• The worksheet is located in Appendix D of the manual
and posted on PearsonAccess.
• Used worksheets must be handled as secure materials.
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What’s New
Required Administration Information
• The list of required administration information
has been updated to include both the
accommodations provided to students and the
accommodations used by students during the
test administration.
• The blank Administration Record/Security
Checklist has been updated to include fields for
recording both accommodations provided and
accommodations used.
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Reminders
• Inappropriate actions by school or district personnel
before, during, or after test administration may result
in consequences such as test invalidations and/or
loss of teaching certification.
• ALL test administrators must be certified educators.
• All personnel involved in test administration must read
and sign an FCAT 2.0 Test Administration and Security
Agreement, provided in Appendix D of the Fall 2013
Retake Manual.
• Test administrators must sign a Test Administrator
Prohibited Activities Agreement, also provided in
Appendix D.
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Reminders
Leaving Campus
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves
the school’s campus, so students and
parents/guardians must be made aware of this
policy.
• If you have concerns about a student, you should not
allow the student to begin. Instead, arrange to administer
the test to that student on a make-up day.
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Reminders
Electronic Devices Policy
• If a student is found with ANY electronic device(s), including, but not
limited to, cell phones and smartphones, during testing OR during
breaks (e.g., restroom breaks, lunch), his or her test must be
invalidated.
• School personnel must ensure that students who will return to
complete a test session do not have access to their cell phones or
other electronic devices even if the devices are turned off or the
students do not use them.
• The best practice would be for students to leave devices at home or
in their lockers on the day of testing.
• Students and parents/guardians must be made aware of this
policy prior to testing.
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Reminders
Practice Tests (ePATs)
• Schools must administer a practice test to all students to be
tested using the appropriate ePAT script; however, if a
student has previously participated in an ePAT for Grade
10 Reading or the Reading Retake, the student is not
required to participate in an ePAT for this administration.
• Accommodated and non-accommodated ePATs and scripts
are posted separately at www.FLAssessments.com/ePATs.
• The link to the ePATs should be provided to all students and
their parents/guardians prior to testing so that they can
practice on their own at any time.
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Reminders
TestHear
• Accommodated computer-based test forms (large print, color
contrast, zoom, assistive devices) are available for eligible
students who have such accommodations identified in their
individual educational plans (IEPs) or Section 504 plans.
• These forms are accessed using the TestHear software.
Separate instructions and a script for administering
accommodated forms are provided in Appendix A of the Fall
2013 Retake Manual.
• Students who require accommodated CBT forms must
practice using the TestHear ePAT for the specific
accommodated form or form combination that they will use
during testing.
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Reminders
Paper-Based Materials
• Paper-based test materials (Reading Passage Booklets,
regular print, braille) are available for eligible students who
have such accommodations identified in their IEPs or
Section 504 plans.
• Paper-based large print test materials are available as a
unique accommodation.
• Reading Passage Booklets for computer-based Reading
tests are available for eligible students with this
accommodation indicated in their IEPs or Section 504
plans.
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Reminders
Virtual School Students
• Districts must make arrangements to test Florida Virtual
School (FLVS) Full-Time public school students, as well
as other virtual program students, per Section
1002.45(6)b, Florida Statutes (F.S.).
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Reminders
The following resources for this administration can
be found at www.FLAssessments.com/FallRetake:
•
•
•
•
•
•
•
•
•
•
•
•
•
Test administration manual
Forms to report test irregularities/security breaches and missing materials
Training materials
Student tutorials
Comment forms
Blank Administration Record/Security Checklist
Security Log
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
FCAT 2.0 Test Administration and Security Agreement
Parent/Guardian Letters
Materials Return List
Braille script
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Glossary of Terms
PearsonAccess
www.pearsonaccess.com/fl
• A website used for almost all test
preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Verify that you are working in the correct
test administration each time you log in.
• Links to support materials:
www.FLAssessments.com/FallRetake.
• PearsonAccess will timeout after 14
minutes of inactivity.
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Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on the PearsonAccess
Home page.
• Provides an opportunity to
− Practice PearsonAccess tasks.
− Manage the Infrastructure Trial in
preparation for testing.
• Requires a username and
password (different from
operational site).
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Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s highstakes computer-based
statewide assessments.
• Software application installed
over a file server.
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Glossary of Terms
TestHear 2.1.0.7 (TestHear)
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for
Florida’s high-stakes computer-based statewide assessments.
• Software application installed on each computer that will be used
to test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on
Macintosh workstations that have Mac OS X10.5 or later
installed and are running Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X10.4 or on Macs that cannot
also run Windows.
• Contact Veronica Gonzalez for
download instructions.
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Pearson Support and
PearsonAccess
Contact Veronica Gonzalez before
contacting Pearson.
Contact Pearson Support at:
• 1-877-847-3043 (Monday – Friday, 7:00 am – 8:30
pm EST)
• Florida@support.pearson.com
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Students to be Tested
• Students who entered Grade 9 in the 2009-2010 school year or after
and are pursuing a standard Florida high school diploma must earn a
passing score on the Grade 10 FCAT 2.0 Reading test or obtain a
concordant score on the ACT or SAT as one of the requirements for
graduation.
• The following students are eligible to participate in this administration:
– Retained Grade 10 or Grades 11–Adult (AD) regular high school
students who have not yet passed the Grade 10 FCAT 2.0 Reading
test. Passing scale score of 245.
– Students who enrolled in Grade 9 prior to the 2009–2010 school year
but have not yet passed the Grade 10 FCAT Reading test. (Because
the FCAT Reading Retake is no longer offered, these students will
participate in the FCAT 2.0 Reading Retake.) Passing Scale Score
of 241.
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Students to be Tested
• Students who have received a GED diploma are
not eligible to participate in FCAT 2.0
administrations.
• Students enrolled in grade levels below Grade
10 MAY NOT participate in the Reading Retake.
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Students to be Tested
Special Program Students
• Make arrangements to test special program students.
• Ensure that these students are tested under the correct
school number, according to the chart on page 4 of the
Fall 2013 Retake Manual.
• PBT – Ensure that grid sheets and Document Count
Forms for these students are completed properly,
according to the chart.
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Proctors
When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
26-50 students
51-75 students
Test Administrator*
Test Administrator and 1 Proctor
Test Administrator and 2 Proctors
*FDOE strongly encourages the use of proctors in all testing
rooms, even those with 25 or fewer students.
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Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State
Board Rule, 6A-10.042, FAC, inappropriate actions by
school or district personnel can result in student or
classroom invalidations, loss of teaching certification,
and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or
reported
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Test Irregularities/
Security Breaches
• Test administrators should report any test
irregularities (e.g., disruptive students, loss of
Internet connectivity) and possible security
breaches to the school assessment coordinator
immediately.
• If a test irregularity or security breach is identified,
the school assessment coordinator must contact
the district assessment coordinator to discuss
possible test invalidations.
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Test Irregularities/
Security Breaches
• For test irregularities requiring further investigation by the
district and for security breaches, a written report must be
submitted within 10 calendar days after the irregularity or
security breach was identified. The report must include:
–
–
–
–
The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment
coordinator’s office and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or security
breaches
• A form to report test irregularities and security breaches
can be found at www.FLAssessments.com/FallRetake.
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Missing Materials
• Schools must investigate ANY report of missing materials and report
missing secure materials (e.g., Reading Passage Booklet, Student
Authorization Ticket, used worksheet, Session Roster) to the district
assessment coordinator immediately.
• Within 30 calendar days of the incident, a written report must be
submitted to the FDOE. The report must include:
−
−
−
−
The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment coordinator’s
office and school personnel
− How the incident was resolved
− What steps are being implemented to avoid the future losses
• A form to report missing materials can be found at
www.FLAssessments.com/FallRetake.
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Test Invalidation
• District assessment coordinators will advise
schools of the appropriate course of action if
invalidation is being considered. Remember that
the purpose of invalidation is to identify when the
validity of test results has been compromised.
• If a situation listed in the “Test Invalidation” section
on pages 17-18 of the manual occurs, test
administrators should discuss the situation with the
school assessment coordinator, and the school
assessment coordinator must contact Janine,
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Veronica, or Nereida.
Technology Coordinator
Before Testing
Checklist
 Read the test administration manual and the 2013–2014
Technology Coordinator Guide.
 Read the Test Administration Policies and Procedures and sign
the FCAT 2.0 Test Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements at
www.FLAssessments.com/MinimumSpecs.
 Confirm TestNav 6.9 software has been installed on all computers
to be used for testing.
 Install TestHear on all computers to be used for testing students
requiring accommodated CBT forms.
 Ensure all student workstations have successfully loaded the
Infrastructure Trial.
 Meet with the school assessment coordinator to discuss the
administration of computer-based tests, walk through test
administration procedures, and discuss plans for handling
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possible technical interruptions during testing.
Technology Coordinator
Before Testing
Checklist
 Evaluate the testing locations in the school to ensure availability
of sufficient electrical outlets and network jacks.
 Ensure appropriate security protocols are used.
 Ensure you disable any necessary applications prior to testing.
 Confirm that the computers used for test administration have the
appropriate required version of a standard Internet browser
based on the operating system in use on the computer and the
pop-up blocker is disabled (see Appendix B).
 Ensure the school has a high-speed connection to the Internet
AND the connection is not over-allocated.
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Technology Coordinator
Before Testing
Checklist
 Ensure a printer is available for printing the Student Authorization
Tickets, seal codes, and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks
exist.
 Confirm that student computers have not been updated with any
additional software and will not be updated before testing begins.
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Technology Coordinator
Before Testing
Checklist
 Verify that the performance of your Internet connection is
consistent with expected levels of performance for computerbased testing.
 Verify, as needed, that no high bandwidth network activity other
than computer-based testing will be occurring during the
computer-based testing window.
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Technology Coordinator
Before Testing
Checklist
 Ensure that each computer station is equipped with a keyboard
and mouse (or other pointing device).
 Disable instant messaging, email notification, screen savers,
power savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update,
system restore utilities, Windows Security Firewall, web content
filtering, or other software that may impact CPU speed or
scan/block information transferred between the workstation and
the servers.
 Alert the school to the dates and times for computer-based
testing and require students not testing and teachers to refrain
from using any streaming media or other high-bandwidth
applications while students are testing.
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Technology Coordinator
Before Testing
Checklist
 Ensure that test administrators are familiar with how to access
TestNav and TestHear software from student workstations and
how to access the student comment forms. The student
comment form is available at:
www.FLAssessments.com/RetakeStudentCommentForm.
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Technology Coordinator
Before Testing
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see 15% shading
on the Test Group Code screen when they first log in to the
test.
• If students cannot see the shading, they must exit the test
and their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are
provided in the 2013-2014 Technology Coordinator Guide.
The steps for changing contrast and brightness settings will
vary depending on the manufacturer and model of each
individual monitor.
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Technology Coordinator
Before Testing
TestNav ePATs
• Students are required to participate in a practice test using the ePAT
to familiarize students and staff with the format, item types, and tools
on the computer-based assessments.
• Instructions for installing and running TestNav ePATs are provided in
the 2013-2014 Technology Coordinator Guide.
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Technology Coordinator
Before Testing
TestHear ePATs
• Students are required to participate in a practice test using the ePAT
with the same accommodations that will be provided to them on the
operational assessment.
• The accommodated ePATs must be downloaded and installed on the
computer workstation that will be used for the practice test.
• TestHear ePATs will only operate on Windows PC workstations and
on Macintosh workstations that have Mac OS X 10.5 or later installed
and are running Windows (e.g., via Boot Camp). TestHear ePATs
will not work on Mac OS X 10.4 or on Macs that cannot also run
Windows.
• Instructions for installing and running TestHear ePATs are provided
in the 2013-2014 Technology Coordinator Guide.
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Technology Coordinator
Before Testing
TestNav
• Once TestNav has been properly installed and tested, it
should continue to be successful on student workstations
through the test administration, as long as no incompatible
software updates are made.
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Technology Coordinator
Before Testing
TestHear
• TestHear software must be installed locally on all computers that
will be used by students requiring accommodated CBT forms (e.g.,
large print, zoom, color contrast, assistive devices).
• Instructions for downloading and installing TestHear are provided in
the 2013-2014 Technology Coordinator Guide.
• TestHear will only operate on Windows PC workstations and on
Macintosh workstations that have Mac OS X 10.5 or later installed
and are running Windows (e.g., via Boot Camp).
• TestHear accommodated Reading forms are larger than TestNav
forms. To help determine bandwidth requirements and to provide an
opportunity to practice loading TestHear forms, accommodated test
data has been added to the Testing Volume Calculator in the
TestNav System Check
(www.FLAssessments.com/SystemCheck) and to the
Infrastructure Trial in the Training Center.
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Technology Coordinator
During Testing
Checklist
 Adjust monitors that are not correctly displaying test items with
shading.
 Monitor each testing room to ensure that there are no technical
issues.
 Be available during testing to answer questions from test
administrators.
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Technology Coordinator
After Testing
Checklist
 Complete the Technology Coordinator comment form at
www.FLAssessments.com/FallRetake.
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Appendices
• Appendices in the Fall 2013 Retake Manual
include:
– Appendix A—Accommodations
– Appendix B—Pearson Support and PearsonAccess
– Appendix C—Test Security Statute and Rule
– Appendix D—Forms, Cover Sheets, Checklists, Signs
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Appendix A:
Accommodations
•
Appendix A provides specific information and instructions
regarding the following:
– Accommodations for Students with Disabilities
– Accommodations for English Language Learners
– TestHear (Accommodated CBT Forms)—functionality information
and administration scripts
– Regular Print Paper-Based Accommodations—administration
scripts and scripts for gridding or verifying student grid sheets
– Special Documents—Braille and Large Print Test Administrator
Responsibilities Before, During, and After Testing
• School personnel responsible for administering tests to students
with accommodations must familiarize themselves with all
relevant information in Appendix A before testing.
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Appendix B:
Pearson Support and
PearsonAccess
Refer to Appendix B for the following:
• Information needed prior to contacting Pearson Support
• Information regarding PearsonAccess (operational site and
training center)
– Recommended operating system and browser combinations for
workstations
– Logging in for the first time
– Resetting password
– Training center Test Setup Exercise
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Appendix C:
Test Security Statute
and Rule
• Appendix C of the manual contains the following:
– Florida Test Security Statute (s. 1008.24, F.S.)
– Florida State Board of Education Test Security Rule (6A-10.042)
• All personnel involved in testing activities, including
handling and maintenance of test materials, must read and
understand the information in Appendix C prior to signing a
Security Agreement.
• The Statute and Rule in Appendix C are printed on
perforated pages that may be removed for use during
trainings.
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Appendix D:
Forms, Cover Sheets,
Checklists, Signs
Appendix D contains the following forms, cover sheets,
checklists, and signs to be copied and used before, during, or
after testing:
•
•
•
•
•
•
•
•
•
•
•
FCAT 2.0 Test Administration and Security Agreement
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Security Log
Blank Administration Record/Security Checklist
Test Administrator, School Assessment Coordinator, Technology
Coordinator, and District Assessment Coordinator Checklists
Do Not Disturb Sign
Session 1 and Session 2 Signs
Electronic Devices Sign
Cover Sheets (for organizing paper-based materials after testing)
CBT Worksheet
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Comment Forms
• After testing, test administrators, school
assessment coordinators, technology
coordinators, and district assessment
coordinators are encouraged to complete the
appropriate comment form located at
www.FLAssessments.com/FallRetake.
• FDOE and Pearson appreciate feedback from
district and school personnel.
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Thank you for ensuring a secure
and successful Fall 2013
Reading Retake administration.
Questions?
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