JOB DESCRIPTION:
Job Title
Place of Work
Reports to
Approved By
Budget
Responsibilities
Finance Officer
Finance Officer
Islamabad with field visits
Finance Manager
Country Representative
None
Job Purpose:
The purpose of the Finance Officer (FO) post is to manage the finance department
activities and provide necessary technical support, advice and take part in decision
making for Finance Manager (FM) for effective financial management of the WaterAid
Pakistan country programme and to ensure that the WaterAid financial policies and
procedures are implemented in a standardised manner
Key Responsibilities:
Grants Management (countrywide role)
To prepare all donor financial reports in respect to accounting, legal and contractual
requirements and ensure the review of such reports by the CR, Programmes
Manager, and UK office prior to submission as per donors reporting schedule.
Coordinate donor audit, as required by donor and coordinate internal control audit
for all offices per annum in consultation with FM and office management.
Performance Standard
1. To provide the CR, Programme Managers, other budget holders and senior staff
members with monthly actual-to-budget expenditure reports and analysis for all
grants and budgets by 15-20th working day of each month.
2. To obtain code for new donors/project / activities and ensure that it is updated in
the system deal with donor allocation in SUN and maintain hard files of all
donors.
3. Initiate and implement actions necessary to correct weaknesses reported in
donor audits and internal audits within a quarter of the audit report.
4. Coordinate with Programme team to submit any changes, NCE etc to donors as
per guidelines and timelines of the donors.
5. In time prep of Donor reports and its reconciliation with narrative reports and
ledger before submission as per schedule of donor reporting
6. To maintain up-to-date records of all grant payments made by donors and in
consultation with FM to follow-up and supervise the timely collection of
contractual and other receivables including outstanding payments from donors.
7. In collaboration with the admin and log oversee the protection of the country
programme assets per Donor and WAP Fixed Assets Management guidelines.
At least half-yearly recon with financial record and annual physical verification
8. Provision of DSR on monthly DSR to the budget holder by the 20 th working day
of each month.
Treasury (countrywide role)
To regularly review, implement, and monitor systems and procedures necessary to
maintain accurate forecasts of cash requirements for meeting future spending,
including commitments.
Performance Standard
1. Sufficient funds are all times available to country programmes by submitting
monthly cash forecast & request to UK Office by 15 th Working day of each
month
2. Keep FM update of the claims/amounts due to/from donor by providing
consolidated report by each month
3. Investment of surplus money in the WaterAid saving account to get maximum
benefits from the idle funds.
Budget (countrywide role)
To coordinate with Programme Managers and budget holders for the preparation
and review of new project budgets as per donor guidelines and of annual MPB as
per guidelines issued by UK Office.
Performance Standard
1. Comparative analysis of the budgets at detail and summary level with comments
for changes in all budgets components (i.e. HR, Support, Porgramme and
partner budget budgets) at least one week before submission date to UK Office.
2. Budget holders are provided with summary of programme-wise project budget
and overall summary for their analysis and review
3. Monthly break up of annual budgets are properly coded and uploaded to SUN,
such that it reconciles month-wise, project-wise and sector-wise with shape of
the budget issued by UK Office.
4. Support in reforecast on quarterly basis and suggest to management for best
way of the process.
5. Ensure the reforecast figure is as per plan and reconcile with funding
6. Updating of monthly funding matrix for Finance Manger and update if required
Partner Financial Management (countrywide role)
Financial assessment of potential implementing partners and producing assessment
report including. Financial monitoring and capacity building of Implementing Partners
regular basis. To conduct regular partner visits to carry out financial reviews as
necessary and submit report within one week of the review.
Performance Standard
1. Assessment using WaterAid standard format is completed in allocated time
and report provided within 1 week of assessment
2. A checklist is monthly updated to gauge if partners are complying with all
financial requirements as outlined in partnership agreement
3. Assess programme manger and admin department to finalize the partner
agreement
4. Coordinate with programme team and partner for timely disbursement and
ensure no idle funds with partners
5. Ensure that partner submitted the monthly return on time and without error by
2nd working day of the next month
6. Coordinate with Programme Manger for approval of the return
7. Uploading in SUN by 8th working day of the next month
8. Updating of the partner balance and reconcile with partner record and WAP
ledger before monthly closing.
9. At least one field visit per quarter per programme/partner
Training (countrywide role)
Provide basic financial management training/refreshers to WAP budget holder and
staff on regular basis.
Performance Standard
1. Have conducted per annum at least 1-2 basic financial management
trainings for WaterAid staff in particular non-finance staff and for partner staff
2. To prepare the TNA (Training need assessment) for partner finance staff and
prepare capacity building plan for them with the help of Programme Manager.
Support and Cover (countrywide role)
1.
2.
3.
4.
To review the work of other Finance team members, as required/assigned.
Arrange necessary cover in absence of Finance staff
Provide cover for FM or other finance staff at HO if necessary
Prepare and share with Pakistan staff the finance updates monthly by 5th
working day
Person Specification
Essential
Knowledge
 ICMA,CA(Inter), ACCA, MBA, M.
Com.
Desirable



Experience
 At least four years’ work experience
in similar role



Skills
 Ability to regulate own time and
perform to deadlines.
 Command on MS Office. Experience

Understanding of technical,
accounting and donor rules
Knowledge about the financial
management for Non-profit
organization
Training skill
Experience of managing SUN
and Vision accounting system
Experience to deal with
partnership management
Experience of internal, external
and donor audits
Communication skills, both for a
professional/specialist and lay
audience



on accounting programmes will be a
plus.
Good interpersonal and
communication skills
Report writing skill
Analytical and problem solving skill
Others
 Time management and ability to
prioritise multiple, competing tasks
 Self motivated person able to work
without close supervision
 Active team player.
 Able to work effectively in a diverse
team environment
 Ability to train and motivate partners
and staff effectively in a fast-paced
environment
 Able to effectively promote
WaterAid’s mission values, and
objectives
 WaterAid Pakistan Programme, like
other INGOs working in Pakistan,
some time has to operate in risky
environment/areas. WaterAid has
an early warning system for all
possible risks.

Knowledge of local/regional
languages