MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Wachusett
CPR Onsite Year: 2012-2013
Program Area: Special Education
Mandatory One-Year Compliance Date: 09/24/2014
Summary of Required Corrective Action Plans in this Report
Criterion Criterion Title
CPR Rating

Criterion Criterion Title
CPR Rating

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority
CPR Rating:
Partially Implemented
Department CPR Findings:
Student records and document review indicated that notice informing parents and students of the transfer of educational decision-making rights from the parent/guardian to the student is not consistently provided one year prior to students turning 18 years of age.
Description of Corrective Action:
By November 15, 2013 the Central Office staff will be trained regarding Age of Majority procedures.
By February 15, 2013 an administrative review of all students who are 17, or soon to be
17 years old will be conducted to ensure that Age of Majority forms are sent and received back prior to the student's 18th birthday.
Title/Role(s) of Responsible Persons:
Kimberly Merrick, Administrator of Special Education
Expected Date of
Completion:
02/15/2014
Evidence of Completion of the Corrective Action:
The District will submit a sign in sheet and agenda for the staff training related to Age of
Majority form timeliness.
The District will submit it's administrative review of student records related to Age of
Majority forms after staff training to ensure compliance with this criterion.
Description of Internal Monitoring Procedures:
Administrative reviews related to this form and all other areas of compliance will occur annually. This will entail a random student record reviews conducted at Central Office as well as annual student record reviews in each school to be conducted by the District's
Special Education Coordinators and the Team Chair at the High School. After biannual record reviews, the Special Education Coordinators will meet with appropriate staff to train them regarding procedural changes to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority
Basis for Status Decision:
Department Order of Corrective Action:
Corrective Action Plan Status: Approved
Status Date: 11/15/2013
Required Elements of Progress Report(s):
Please provide supporting documents on the above procedures including a narrative of the district's internal oversight and tracking system with name(s)/role(s) of staff responsible along with evidence of staff training to ensure that students and parents are consistently notified one year prior of the transfer of educational decision-making rights from the parent to the student upon the student reaching the age of majority. See http://www.doe.mass.edu/sped/advisories/11_1.html. Evidence should include, but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets, training materials and tracking forms. Submit to ESE on or
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before January 21, 2014. Subsequent to the completion of all training activities, submit the results of an administrative review of records of high school students for evidence that parents and students were sent appropriate notice one year prior to age 18 regarding
AOM rights. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional actions taken by the district to address any identified noncompliance. Please submit this to ESE on or before May 21, 2014. *Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) list of student names, grade level and age for the record review; b) date of the review; c)name of person(s) who conducted the review, their role(s), and their signature(s).
Progress Report Due Date(s):
01/21/2014
05/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 14 Review and revision of IEPs
CPR Rating:
Partially Implemented
Department CPR Findings:
Student record review indicated that annual IEP Team meetings are not consistently held on or before the anniversary date of the IEP to consider the student's progress and to review, revise, or develop a new IEP or refer the student for a re-evaluation, as appropriate.
Description of Corrective Action:
By November 15, 2013 Team Chairs will be trained regarding the importance of timely annual Team meetings and three year evaluation meetings. The Chairs will be provided with procedures and documentation to record communication between home and school should an IEP Team meeting needs to be rescheduled due to conflicts in schedule for either the parent or the school.
By February 15, 2014, as part of the District's current biannual administrative review of student files (see SE 7) the District will intensify its focus ensure compliance with this criterion. Any issues of non-compliance will be addressed with the particular school Team
Chair following the administrative review.
Title/Role(s) of Responsible Persons:
Kimberly Merrick, Administrator of Special Education
Expected Date of
Completion:
02/15/2014
Evidence of Completion of the Corrective Action:
The District will submit a sign in sheet and agenda evidencing training for Team Chairs regarding timely Team meetings and/or documentation of scheduling conflicts.
The District will submit results of an administrative review of 20-30 student records after training. Any areas of non-compliance identified through the record review will be addressed with the individual school Team Chair.
Description of Internal Monitoring Procedures:
The District's Special Education Coordinators and Team Chair conduct administrative reviews of student files twice annually (January and May) to ensure compliance with special education laws and regulations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 11/15/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide supporting documents on the above procedures including a narrative of the district's internal oversight and tracking system with name(s)/role(s) of staff responsible along with evidence of staff training to ensure that annual IEP Team meetings are consistently held on or before the anniversary date of the IEP. Evidence should include, but not be limited to relevant memorandum, email correspondence, training/meeting
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agenda, signed attendance sheets, training materials and tracking forms. Submit to ESE on or before January 21, 2014. Subsequent to the completion of all training activities, submit the results of an administrative review of a sample of student records from across all levels for evidence that annual IEP Team meetings are consistently held on or before the anniversary date of the IEP. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional actions taken by the district to address any identified noncompliance. Please submit this to ESE on or before May 21, 2014.*Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) list of student names, grade level and age for the record review; b) date of the review; c)name of person(s) who conducted the review, their role(s), and their signature(s).
Progress Report Due Date(s):
01/21/2014
05/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 22 IEP implementation and availability
CPR Rating:
Partially Implemented
Department CPR Findings:
Interviews with high school staff indicated that recommended counseling services are not consistently provided because of staff scheduling conflicts.
Description of Corrective Action:
By November 15, 2013, the District will train appropriate staff (i.e., counselors) regarding compliance related to providing services to students as indicated in their IEP.
By February 15,2014, the District will conduct a student record review, specifically, student IEP service delivery grids and compare them to counselor service logs to ensure compliance with this criterion.
Title/Role(s) of Responsible Persons:
Kimberly Merrick, Administrator of Special Education
Expected Date of
Completion:
02/15/2014
Evidence of Completion of the Corrective Action:
To address the issues with compliance related to counseling at the High School, the
District hired an additional counselor who began September 1, 2013.
The District will submit a sign in sheet and agenda evidencing training for counselors at the high school around provisions for students with counseling in their IEP.
The District will submit data collected after an administrative review of student records and counseling logs at the high school. Any identified areas of non-compliance will be addressed with the individual counselor.
Description of Internal Monitoring Procedures:
The high school Team Chair conducts student record reviews twice annually to ensure compliance with all criteria. any are of non-compliance is reported to Administrator of
Special Education for remediation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 22 IEP implementation and availability
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 11/15/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide supporting documents on the above including a detailed narrative description of the administrative oversight and internal tracking system with name(s)/role(s) of staff responsible along with evidence of staff training to ensure that counseling services reflected in the IEP service delivery grid are being provided to students at the high school level. Evidence should include, but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets, training materials, tracking forms and student schedules. Submit this to ESE on or
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before January 21, 2014. Subsequent to the completion of all training activities, submit the results of an administrative review of high school records for evidence that counseling services are provided and match the amount of services agreed upon by the Team as denoted in the IEP service delivery grid. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional actions taken by the district to address any identified noncompliance. Please submit this to ESE on or before May 21, 2014. *Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) list of student names, grade level and age for the record review; b) date of the review; c)name of person(s) who conducted the review, their role(s), and their signature(s).
Progress Report Due Date(s):
01/21/2014
05/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 3 Access to a full range of education programs
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding access to a full range of educational programs revealed that the district has a revised and approved nondiscrimination statement that includes gender identity as a protected category.
However, the district did not provide evidence that the updated information has been disseminated to staff members, parents, or students.
Description of Corrective Action:
By November 15, 2013 the District will formulate a plan for the dissemination of above mentioned documents to staff, parents, and students.
By December 1, 2013 District will ensure that its policy and documents regarding access to a full range of programs is disseminated to staff, parents and students.
Title/Role(s) of Responsible Persons:
Cathy Knowles, Supervisor of Pupil Services
Expected Date of
Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
Staff will provide their building principal with a designated signature page indicating that he/she received and read the policies and documentation regarding equitable access by
December 15, 2013.
The revised policies and documents will be posted on the District's website for parents and students.
Description of Internal Monitoring Procedures:
The Office of Pupil Services will collect the signature pages for all staff and will be able to produce such pages upon request from the Department. Signature pages will be collected annually. The District's Technology Department will post the above stated documents and policies on the District website.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 3 Access to a full range of education programs
Corrective Action Plan Status: Approved
Status Date: 11/15/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
On or before January 21, 2014 please submit to ESE evidence that the district's documents and policies regarding access to a full range of educational programs, including gender identity as a protected category, have been disseminated to staff members, parents, and students. Evidence may include information posted on the district's website along with a letter of assurance from the Supervisor of Pupil Services of the collection and keeping of staff signatures that will be made available to the
Department upon request.
Progress Report Due Date(s):
01/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 8 Accessibility of extracurricular activities
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding accessibility of extracurricular activities revealed that gender identity as a protected category is not included.
Description of Corrective Action:
By November 15, 2013 the gender equity statement will be added to all documents and policies related to the accessibility of extracurricular activities.
Title/Role(s) of Responsible Persons:
Cathy Knowles, Supervisor of Pupil Services
Expected Date of
Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
The Supervisor of Pupil Services will conduct and administrative review of all district documents and policies to ensure compliance with this criterion. Results of this review will be reported by December 15, 2013. Any evidence of non-compliance (e.g., missing clauses) pertaining to protected classes will be corrected immediately.
Evidence of District documents and policies will be available upon request by the
Department for review.
Description of Internal Monitoring Procedures:
An administrative review of all documents and policies will be conducted annually by the
Office of Pupil Services to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 8 Accessibility of extracurricular activities
Corrective Action Plan Status: Partially
Approved
Status Date: 11/15/2013
Basis for Status Decision:
The district should make available the updated policy that now includes gender identity as a protected category with a one page insert made available at the front offices of each school. School personnel should be made aware of this protected class regarding access to extracurricular activates.
Department Order of Corrective Action:
Please submit evidence to ESE of the updated policy regarding gender identity as a protected category regarding access to extracurricular activities. Please create a one page insert and make it available at each front office of all schools within the district as evidence of dissemination of the corrected statement.
Required Elements of Progress Report(s):
Please submit to ESE on or before May 21, 2014 evidence that gender identity has been added as a protected category regarding access to extracurricular activities and a letter of assurance that this correction has been made available to the school community. Also submit any newly corrected documents and training/notice to school personnel of the updated policy regarding gender identity as a protected class.
Progress Report Due Date(s):
05/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 9 Hiring and employment practices of prospective employers of students
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding hiring and employment practices of prospective employers of students revealed that gender identity as a protected category is not included.
Description of Corrective Action:
The District will review all of its documents and policies related to the hiring and employment practices of prospective employers of students and insert the gender identity clause as required.
Title/Role(s) of Responsible Persons:
Nancy Houle, Supervisor of Guidance
Expected Date of
Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
The Supervisor of Guidance will conduct and administrative review of all district documents and policies to ensure compliance with this criterion. Results of this review will be reported by December 15, 2013. Any evidence of non-compliance (e.g., missing clauses) pertaining to protected classes will be corrected immediately.
Evidence of District documents and policies will be available upon request by the
Department for review.
Description of Internal Monitoring Procedures:
An administrative review of all documents and policies will be conducted annually by the
Office of Guidance to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 9 Hiring and employment practices of prospective employers of students
Corrective Action Plan Status: Partially
Approved
Status Date: 11/15/2013
Basis for Status Decision:
The district should make available the approved updated policy that now includes gender identity as a protected category with a one page insert made available at the counselor's office at the high school. School personnel should be made aware of this protected class and ensure that there is an updated statement signed by recruiting employers that includes gender identity protection in its anti-discrimination statement.
Department Order of Corrective Action:
Please submit evidence to ESE of the district approved updated policy regarding gender identity as a protected category included in the statement to be signed by recruiting employers at the high school. Please create a one page insert and make it available at the guidance office of the high school as evidence of dissemination of the corrected statement.
Required Elements of Progress Report(s):
Please submit to ESE on or before May 21, 2014 evidence that gender identity has been added as a protected category regarding employer recruitment at the high school and a letter of assurance that this correction has been made available to the school community.
Also submit any newly corrected documents and training/notice to school personnel of the
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updated policy regarding gender identity as a protected class.
Progress Report Due Date(s):
05/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 10A Student handbooks and codes of conduct
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding student handbooks and codes of conduct revealed that gender identity as a protected category is not included.
Description of Corrective Action:
The District will review all of its documents and policies related to student handbooks and insert the gender identity clause as required.
Title/Role(s) of Responsible Persons:
Cathy Knowles, Supervisor of Pupil Services
Expected Date of
Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
The Supervisor of Pupil Services will conduct and administrative review of all district documents and policies to ensure compliance with this criterion. Results of this review will be reported by December 15, 2013. Any evidence of non-compliance (e.g., missing clauses) pertaining to protected classes will be corrected immediately.
Evidence of District documents and policies will be available upon request by the
Department for review.
Description of Internal Monitoring Procedures:
An administrative review of all documents and policies will be conducted annually by the
Office of Pupil Services to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10A Student handbooks and codes of conduct
Corrective Action Plan Status: Partially
Approved
Status Date: 11/15/2013
Basis for Status Decision:
The district should make available the approved updated policy that now includes gender identity as a protected category with a one page insert made available at the front offices of each school before the reprinting for the 2014-2015 school year. School personnel should be made aware of this protected class.
Department Order of Corrective Action:
Please submit evidence to ESE of the approved updated policy regarding gender identity as a protected category. Please create a one page insert and make it available at the front office of all schools within the district as evidence of dissemination of the corrected statement in the handbooks and code of conduct until reprinting for the 2014-2015 school year. Submit related sections of the 2014-2015 student handbook as evidence that the policy revisions regarding gender identity as a protected category have been included.
Required Elements of Progress Report(s):
Please submit to ESE on or before January 21, 2014 evidence that gender identity has been added as a protected category along with a letter of assurance from the
Superintendent that this correction has been made available to the school community.
Also submit a copy of the insert made available at all schools until the 2014-2015 reprinting of the student handbooks and code of conduct with these updates. On or before
August 25, 2014 submit a copy of the revised 2014-2015 student handbooks and code of conduct with the added protected category of gender identity.
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Progress Report Due Date(s):
01/21/2014
08/25/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 12A Annual and continuous notification concerning nondiscrimination and coordinators
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding annual and continuous notification concerning nondiscrimination and coordinators revealed that gender identity as a protected category is not included.
Description of Corrective Action:
The District will review all of its documents and policies regarding annual and continuous notification concerning nondiscrimination and insert the gender identity clause as required.
Title/Role(s) of Responsible Persons:
Cathy Knowles, Supervisor of Pupil Services
Expected Date of
Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
The Supervisor of Pupil Services will conduct and administrative review of all district documents and policies to ensure compliance with this criterion. Results of this review will be reported by December 15, 2013. Any evidence of non-compliance (e.g., missing clauses) pertaining to protected classes will be corrected immediately.
Evidence of District documents and policies will be available upon request by the
Department for review.
Description of Internal Monitoring Procedures:
An administrative review of all documents and policies will be conducted annually by the
Office of Pupil Services to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 12A Annual and continuous notification concerning nondiscrimination and coordinators
Basis for Status Decision:
See CR 3.
Corrective Action Plan Status: Partially
Approved
Status Date: 11/15/2013
Department Order of Corrective Action:
See CR 3.
Required Elements of Progress Report(s):
See CR 3.
Progress Report Due Date(s):
05/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 14 Counseling and counseling materials free from bias and stereotypes
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding counseling and counseling materials free from bias and stereotypes revealed that gender identity as a protected category is not included.
Description of Corrective Action:
The District will review all of its documents and policies regarding counseling and counseling materials and insert the gender identity clause as required.
Title/Role(s) of Responsible Persons:
Nancy Houle, Supervisor of Guidance
Expected Date of
Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
The Supervisor of Guidance will conduct and administrative review of all district documents and policies to ensure compliance with this criterion. Results of this review will be reported by December 15, 2013. Any evidence of non-compliance (e.g., missing clauses) pertaining to protected classes will be corrected immediately.
Evidence of District documents and policies will be available upon request by the
Department for review.
Description of Internal Monitoring Procedures:
An administrative review of all documents and policies will be conducted annually by the
Office of Guidance to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 14 Counseling and counseling materials free from bias and stereotypes
Corrective Action Plan Status: Partially
Approved
Status Date: 11/15/2013
Basis for Status Decision:
School personnel should be made aware of this protected class to ensure that when reviewing counseling and counseling materials for bias and stereotypes, gender identity has been added as a protected category.
Department Order of Corrective Action:
The district must train its staff and school counselors that gender identity is an added protected category to ensure that counseling and counseling materials are not biased or stereotypical.
Required Elements of Progress Report(s):
On or before May 21, 2014 please submit evidence of staff trainings conducted to ensure that gender identity is now included upon review of counseling and counseling materials and that such counseling practices and materials are free from bias and stereotypes for this added protected category. Evidence may include but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets, and training materials along with samples of documents provided to students by the district utilized during counseling.
Progress Report Due Date(s):
05/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 15 Non-discriminatory administration of scholarships, prizes and awards
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding non-discriminatory administration of scholarships, prizes and awards revealed that gender identity as a protected category is not included.
Description of Corrective Action:
An administrative review of all documents and policies regarding non discriminatory administration of scholarship, prizes, and awards will be conducted annually by the Office of Pupil Services to ensure compliance with this criterion.
Title/Role(s) of Responsible Persons:
Cathy Knowles, Supervisor of Pupil Services
Expected Date of
Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
The Supervisor of Pupil Services will conduct and administrative review of all district documents and policies to ensure compliance with this criterion. Results of this review will be reported by December 15, 2013. Any evidence of non-compliance (e.g., missing clauses) pertaining to protected classes will be corrected immediately.
Evidence of District documents and policies will be available upon request by the
Department for review.
Description of Internal Monitoring Procedures:
An administrative review of all documents and policies will be conducted annually by the
Office of Pupil Services to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 15 Non-discriminatory administration of scholarships, prizes and awards
Corrective Action Plan Status: Partially
Approved
Status Date: 11/15/2013
Basis for Status Decision:
The school community involved in the administration of scholarships, prizes and awards should be made aware of the district policy change of the added protected category of gender identity to ensure non-discrimination when granting such awards.
Department Order of Corrective Action:
The district must notify and evidence training to the school community involved in the administration of scholarships, prizes and awards that gender identity is an added protected category to ensure non-discrimination.
Required Elements of Progress Report(s):
By January 21, 2104, submit evidence of the School Committee approved policy change that reflects gender identity as an added protected category. On or before May 21, 2014 please submit evidence of trainings conducted to ensure that gender identity is now included as a protected category to ensure non-discrimination in administration of scholarships, prizes and awards. Evidence may include but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets, and training materials along with samples of documents provided to students that gender identity is now included as a protected category in its non-discrimination statement.
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Progress Report Due Date(s):
01/21/2014
05/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion
Department CPR Findings:
CPR Rating:
Partially Implemented
A review of the district's documents and policies revealed that the district has a notice that is sent to parents of students age 16 or over who are at risk of leaving school.
However, document review indicated that the notice is not sent to students, as required.
Additionally, document review determined that the district does not have a process to annually send written notice to former students who have not yet earned their competency determination and who have not transferred to another school.
Description of Corrective Action:
By December 1, 2013 the District will develop a process to annually send notice to former students for at minimum two years following their withdrawal. The process will be shared with appropriate staff. After the process is developed, the District will send notice to eligible students.
The District will continue to send notification to parents of students who are age 16 or over who are considered at risk of leaving school. The District will continue to meet with parents at least one time to prior to the student's withdrawal to discuss options for completion.
By February 15, 2014 the Supervisor of Guidance will conduct and administrative review of all student records to ensure that all parents of students who are considered to be "at risk" for withdrawal from school or who are former students have been provided written notification. Results of this review will reported to the department and any areas of noncompliance will be addressed.
Title/Role(s) of Responsible Persons:
Nancy Houle, Supervisor of Guidance
Expected Date of
Completion:
02/15/2014
Evidence of Completion of the Corrective Action:
By December 1, 2013 the District will provide the Department with its process for identification and notification. The District will submit an agenda and staff sign in sheet to ensure staff's understanding of notification procedures.
By February 15, 2014 the District will provide the Department with the results of an administrative review of student files to ensure compliance with this criterion.
Description of Internal Monitoring Procedures:
The District will review the process of notification with appropriate staff and conduct student file reviews annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion
Corrective Action Plan Status: Approved
Status Date: 11/15/2013
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Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide supporting evidence on the above procedures including a detailed narrative of the administrative oversight and internal tracking system with name(s)/role(s) of staff responsible along with evidence of staff training to ensure that students age 16 or over who are at risk of leaving school without a high school diploma, certificate of attainment, or certificate of completion also receive appropriate written notice from the district as well as parents. In addition, provide evidence of training to ensure that the district sends annual written notice to former students who have not yet earned their competency determination and who have not transferred to another school to inform them of the availability of publicly funded post-high school academic support programs and to encourage them to participate in those programs. At a minimum, the district sends annual written notice by first class mail to the last known address of each such student who attended a high school in the district within the past two years. Evidence should include, but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets ,training materials and tracking forms. Submit to ESE on or before January 21, 2014. Subsequent to the completion of all training activities, submit the results of an administrative review of records of high school students for evidence of a notice to students age 16 and over who have left school to ensure compliance. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional actions taken by the district to address any identified noncompliance. Please submit this to ESE on or before May 21, 2014.*Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) list of student names, grade level and age for the record review; b) date of the review; c) name of person(s) who conducted the review, their role(s), and their signature(s).
Progress Report Due Date(s):
01/21/2014
05/21/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 21 Staff training regarding civil rights responsibilities
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding staff training on civil rights responsibilities revealed that gender identity as a protected category is not included.
Description of Corrective Action:
An administrative review of any staff training on civil rights responsibilities will be conducted annually by the Office of Pupil Services to ensure compliance with this criterion.
Title/Role(s) of Responsible Persons:
Cathy Knowles, Supervisor of Pupil Services
Expected Date of
Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
The Supervisor of Pupil Services will conduct and administrative review of all staff trainings to ensure compliance with this criterion. Results of this review will be reported by December 15, 2013. Any evidence of non-compliance (e.g., missing clauses) pertaining to protected classes will be corrected immediately.
Evidence of District documents and policies will be available upon request by the
Department for review.
Description of Internal Monitoring Procedures:
An administrative review of all staff training related to civil rights will be conducted annually by the Office of Pupil Services to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 21 Staff training regarding civil rights responsibilities
Basis for Status Decision:
Department Order of Corrective Action:
Corrective Action Plan Status: Approved
Status Date: 11/15/2013
Required Elements of Progress Report(s):
On or before January 21, 2014 please submit evidence of staff trainings conducted to ensure that gender identity is now included in the content of training regarding civil rights responsibilities of staff. Evidence should include, but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets and training materials.
Progress Report Due Date(s):
01/21/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wachusett CPR Corrective Action Plan
21

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 24 Curriculum review
CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the district's documents and policies regarding curriculum review revealed that gender identity as a protected category is not included.
Description of Corrective Action:
An administrative review of all documents and policies related to curriculum will be conducted annually by the Office of Pupil Services to ensure compliance with this criterion.
Title/Role(s) of Responsible Persons:
Cathy Knowles, Supervisor of Pupil Services
Expected Date of
Completion:
02/15/2014
Evidence of Completion of the Corrective Action:
The Supervisor of Pupil Services will conduct and administrative review of all district documents and policies to ensure compliance with this criterion. Results of this review will be reported by February 15, 2014. Any evidence of non-compliance (e.g., missing clauses) pertaining to protected classes will be corrected immediately.
Evidence of District documents and policies will be available upon request by the
Department for review.
Description of Internal Monitoring Procedures:
An administrative review of all documents and policies related to curriculum will be conducted annually by the Office of Pupil Services to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Partially
Approved
Status Date: 11/15/2013
Basis for Status Decision:
School personnel should be made aware of this protected class to ensure that when reviewing district curriculum, gender identity is considered as an added protected class.
Department Order of Corrective Action:
The district must inform all persons responsible for conducting curriculum review that gender identity is an added protected category and review curriculum ensuring the protected category of gender identity.
Required Elements of Progress Report(s):
On or before May 21, 2014 please submit evidence of staff trainings conducted to evidence that gender identity is now included in curriculum review conducted by the district. Evidence should include, but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets and training materials.
Progress Report Due Date(s):
05/21/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wachusett CPR Corrective Action Plan
22

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 25 Institutional self-evaluation
CPR Rating:
Not Implemented
Department CPR Findings:
Although the district provided evidence of activities involving ongoing curriculum review by staff, administration, and the school committee, document review indicated that that the district does not conduct an annual institutional self-evaluation to ensure that all students, regardless of race, color, sex, gender identity, religion, national origin, limited
English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities.
Description of Corrective Action:
An institutional self evaluation will be conducted annually by the Office of Pupil Services to ensure compliance with this criterion as described in the corrective action plan for the aforementioned CR findings.
Title/Role(s) of Responsible Persons:
Cathy Knowles, Supervisor of Pupil Services
Expected Date of
Completion:
02/15/2014
Evidence of Completion of the Corrective Action:
The Supervisor of Pupil Services will conduct and administrative review of all district documents and policies as part of its institutional self evaluation and to ensure compliance with this criterion. Results of this review will be reported by February 15, 2014. Any evidence of non-compliance (e.g., missing clauses) pertaining to protected classes will be corrected immediately.
Evidence of District documents and policies will be available upon request by the
Department for review.
Description of Internal Monitoring Procedures:
An institutional self evaluation will be conducted annually by the Office of Pupil Services to ensure compliance with this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 11/15/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a narrative to ESE of the newly developed procedures along with role(s)/names of person(s) responsible for ensuring that all programs are evaluated on an annual basis for equal access to all students including the newly added protected category of gender identity, and documentation of the 2013-2014 evaluation activities. Include in submissions materials and surveys, meeting dates, conclusions reached on the basis of the evaluation, and any steps planned to resolve identified issues by May 21, 2014.
Progress Report Due Date(s):
05/21/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wachusett CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding:
Document review indicated that current hours of ESL instruction provided to ELLs in the district’s elementary and middle schools are insufficient at all levels of English proficiency and are, therefore, inconsistent with Department guidelines. Documentation also indicated that only some of the ELLs at proficiency level four and none of the ELLs at proficiency level five receive direct ELS instruction.
Please, see the “Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners August 2013” as found on http://www.doe.mass.edu/ell/guidance_laws.html
Narrative Description of Corrective Action: The Wachusett Regional School District is in the process of hiring ELL teachers who will work full time in district schools. For the schools that currently do not have a sufficient number of ELL students to support a full time teacher, certified tutors will be employed to provide service to ELL students at all levels. Interviews have been completed and the committee is compiling the list of finalists to recommend to the Superintendent. It is anticipated that teachers will be formally hired by July 1.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wachusett CPR Corrective Action Plan
24

Title/Role of Person(s) Responsible for
Implementation: Darryll McCall, Superintendent;
Lisa Kowaleski, Instructional Coach for ELL;
Catherine Schofield, Curriculum Supervisor;
William Beando, Principal Wachusett Regional
High School; Karen Cappucci, Principal Glenwood
Elementary School; Anthony Cipro, Principal
Houghton Elementary and Chocksett Middle
School; Judy Evans, Principal Mayo Elementary
School; Erik Githmark, Principal Mountview
Middle School; Dixie Herbst, Principal Naquag
Elementary School; Kathi McCullum, Principal
Paxton Center School; Lori Montiverde,
Department Chair Foreign Languages Wachusett
Regional High School; Jay Norton, Principal Davis
Hill Elementary School; Patricia Scales, Principal
Dawson Elementary School; Todd Stewart,
Principal Central Tree Middle School
Expected Date of Completion for Each
Corrective Action Activity:
8/31/14 (hiring of teachers)
9/30/14 (building schedules for service)
Evidence of Completion of the Corrective Action: Employment action forms, building schedules for service to students
Description of Internal Monitoring Procedures: Principals, Instructional Coach, and ELL teachers will oversee the scheduling and implementation of the services provided to ELLs at all levels. All ELL students of proficiency levels 1-5 will receive direct instruction as per the guidelines as outlined in the
Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English
Language Learners August 2013 . Please see attached schedule with current instructional demands included. The service schedule will be submitted to DESE no later than 9/30/14 to allow for any incoming students who will need to be put into the schedule and thus affect changes in the instruction provided to students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: ELE 5 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to all ELL students during the 2014-2015 school year based on the Department's Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for each ELL student in the district.
Progress Report Due Date(s): October 17, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wachusett CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: ELE 14 Licensure Requirements Rating: Not Implemented
Department CPR Finding:
District documentation and a review of ELAR indicated that ESL tutors assigned to provide ESL instruction to ELL students in the district’s elementary and middle schools do not hold an appropriate license or current waiver issued by the Massachusetts Department of Elementary and Secondary
Education.
Narrative Description of Corrective Action: All teachers and tutors who provide direct service to
ELL students will hold a current license in ESL. In the event that a teacher or tutor with a current license cannot be procured, the district will move to hire someone with a pending ELL license. In the event that that also does not produce a viable candidate, a waiver for a qualified competent candidate will be sought. Anyone with a waiver will work directly with a person who has a current license.
Title/Role of Person(s) Responsible for
Implementation: Darryll McCall, Superintendent;
Lisa Kowaleski, Instructional Coach for ELL;
Jeffrey Carlson, Director of Human Resources
Expected Date of Completion for Each
Corrective Action Activity: 8/31/2014
Evidence of Completion of the Corrective Action: Copy of current ESL license on file for all employees who will work with ELL students will be sent to DESE. For any ELL employee with a pending license, a waiver will be secured
Description of Internal Monitoring Procedures: The Superintendent, the Instructional Coach for
ELL, and the Director of Human Resources will make sure that all teachers and tutors hired to work with ELL students in the district have a current ESL license, or in the case of a pending license, the necessary waiver. The instructional coach for ELL will also provide professional development opportunities to the ELL staff throughout the year in order to help the employees maintain the requirements for certification and possible renewal.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: ELE 14 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1 -Provide list of current ESL teachers, including licensure information by DATE.
2 -Provide a copy of the 2014-15 ESL teacher schedule(s) for all grade levels district wide.
All schedules should include the following for each block of time: a. Names of the ELL students; b. Grade level for each student; c. English proficiency level for each student.
Progress Report Due Date(s): October 17, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wachusett CPR Corrective Action Plan
26

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: ELE 18 Records of ELL students Rating: Partially Implemented
Department CPR Finding:
Review of student records indicated that not all records contain a Home Language Survey. In addition, ELL progress reports are not consistently found in student records.
Narrative Description of Corrective Action: The instructional coach will provide training to all office support staff and secretaries in all district schools with respect to required procedures, documentation, and paperwork for ELL students. In addition, the office support staff and secretaries will also have training about the Access® for ELLs assessment so that they can recognize information related to ELL education.
Title/Role of Person(s) Responsible for
Implementation: Instructional coach for ELL
Expected Date of Completion for Each
Corrective Action Activity: no later than
9/1/14
Evidence of Completion of the Corrective Action: Dates of school trainings and details of training provided to DESE
Description of Internal Monitoring Procedures: Monthly spontaneous checks of folders of ELL students. Some of the folders examined by the visiting CPR team were folders of students that have been in the district for quite some time. Given the personnel changes during the past several years, infractions have occurred with regard to documentation and monitoring. In light of the new personnel focused on ELL, and the impending focused training on ELL requirements, I am confident that the students’ records will consistently have the required information.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: ELE 18 Records of ELL students
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Please submit evidence of staff trainings provided to appropriate personnel, related to the required content of ELL student records. Include evidence such as memorandums, email correspondence, training/meeting agendas, signed attendance sheets, and a sample of training materials by October 17, 2014.
Submit the results of an administrative record review of a representative sample of student records from each school level, for evidence of Home Language Surveys and ELL progress reports included in the records. Indicate the number of records reviewed, the number found compliant, an explanation of the root cause for any continued non-compliance, and a description of additional corrective actions taken by the district to address any identified non-compliance. Please submit this to the Department by
February 13, 2015 .
* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade level for the record review; b) Date of the review; c) Name of the person(s) who conducted the review, their role(s), and their signature(s).
Progress Report Due Date(s): October 17, 2014; February 13, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wachusett CPR Corrective Action Plan
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