END OF YEAR 2013-14

No Attendance Profiles printed this year! Just labels.
Ad Hoc Filters – Any filter in the “Attendance Clerk” or
“Registrar” group that is not a district filter will be removed.
Campus Community – Be sure to set up your account

T5 vs. Related Services Check
 This filter will show a student who has a T5 chosen on their Transportation record, but the student does not have transportation listed in the “Related Services” section of the IEP.
 504 students are not funded for transportation. If a
504 student needs special transportation, they can use the transportation but cannot be marked T5.

NEW! If you have access to a scanner, you can scan and email the summary pages instead of faxing.

No Attendance Profiles this year, just labels!
 Attendance Profiles should be printed and placed in the cum folder when a student leaves FCPS.

Possibly the last year!

Fields not required for 13-14 and beyond:
Diploma period
NCLB Status
Follow documentation carefully for graduates of non A-1
Programs (Family Care Center, Opportunity Middle
College, Day Treatment, etc.)

MARKING GRADUATES FROM NON-A1 PROGRAMS
(NOT INCLUDING OMC GRADUATES)
A1 School Enrollment Record
Non A1 Program Enrollment
Resulting Enrollments Tab:

MARKING GRADUATES FROM OMC
OMC Enrollment Record
A1 School “Partial” Enrollment Record
A1 School “Primary” Enrollment Record
Resulting Enrollments Tab

Don’t hold household forms at the school! Send in the courier to Doug Gibson as soon as the student is enrolled.

42,934 letters generated and mailed so far this year
Where can I see letter information?
1. PLP Contact Log
2. Index > Attendance > Letters > Reports > Posted
Letters
3. Process Inbox for Attendance Clerks, Social Workers and Truancy staff
Can I reprint letters?
Yes! Index > Attendance > Letters > Reprint

Records released are now imported at IAKSS, with the exception of Transcripts. This will continue for 14-15.
Registrars, pay close attention to your Process Inbox! It should be checked at least once daily.
If you receive a message for a student who was not last enrolled in your school, simply delete the message. Do not Release, Reject or Ignore the request!

ENROLLMENTS TAB
When a student is enrolling under any of the following circumstances, be sure to add the last school, district, state, etc. that they last attended:
1. Student is enrolling in FCPS for the first time in a grade other than Kindergarten
2. Student is enrolling in FCPS after being enrolled in a different school district or private school
When a student is withdrawing to attend another district or private school, be sure to add the new school, district, state, etc. that they will be attending.

ENROLLMENTS TAB - COMMENTS
At minimum, for public schools the school name, district and state should be included. For private schools, the school name, city and state should be included.
You may also want to include an address, telephone number, etc.

Households
New Employee Forms
KEES
Campus Community
14-15 School Contacts

BEGINNING OF YEAR MEETINGS/TRAININGS
Watch for emails on how to sign up for beginning of year meetings/trainings!

13 schools audited, only 7 findings total
Check in/out log
Transportation
Teachers not taking attendance
9 schools with no findings!
Questions for Scott?

OTHER SPECIAL GUESTS
Velva Reed Barker
Elizabeth Pfeffer

JUST FOR LAUGHS IN HONOR OF DOUG GIBSON’S
RETIREMENT…
Absence excuse notes from parents:
• John was absent yesterday because he had a stomach.
• My son is under the doctor’s care and could not take fizacal ed. Please execute him.
• Please excuse Joey Friday, he had loose vowels.

JUST FOR LAUGHS IN HONOR OF DOUG
GIBSON’S RETIREMENT…
Absence excuse notes from parents:
• Please excuse Johnny for being. It was his father’s fault.
• Please excuse Sara for being absent. She was sick and I had her shot.
• The basement of our house got flooded where the children sleep so they had to be evaporated.

SOME OF OUR FAVORITE JOKES, IN HONOR OF
DOUG GIBSON’S RETIREMENT…
Q: Why don’t you ever see hippopotamus hiding in trees?
A: Because they’re really good at it.
My friend recently got crushed by a pile of books, but he’s only got his shelf to blame.
I wondered why the baseball was getting bigger.
Then it hit me.
Q: What is the difference between ignorance and apathy?
A: I don’t know and I don’t care.

SOME OF OUR FAVORITE JOKES, IN HONOR OF
DOUG GIBSON’S RETIREMENT…
I went to the bank and asked the teller to check my balance.
She pushed me over.
Q: What kind of driver can never receive a ticket?
A: A screwdriver
Q: What insect is smarter than a talking parrot?
A: A spelling bee
Q: How many seconds are in a year?
A: Twelve. January 2 nd , February 2 nd , March 2 nd , etc.