Chapter 4: Facility Planning
Contents
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Introduction
Planning for Existing Facilities
Planning for Future Facilities
Summary
Introduction
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Planning is a fundamental skill required by
all managers
Planning involves a significant amount of
time and effort
Planning forms a base for short-term
needs and long-term vision
Fundamentals of Planning
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Planning – a process of determining the
appropriate allocation of precious
resources to ensure facility success.
Through
A group of people
(a gang in a room
– AGIR)
Authoritarian technique
(one man on a mountain
– OMOM)
AGIR (A gang in a room)
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Facility users (students, athletes, faculty)
Community members
Lawyers, architects, engineers
Who would you include for a professional
stadium and then a high school gym?
OMOM (One man on a mountain)
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One person decides everything
What are the strengths and weaknesses of
this method?
Types of Facility Planning
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Planning for existing facilities
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What events and when
Planning for future facilities
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If and when to build
Planning for Existing Facilities
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A Manager may be involved in the facility
planning process from the beginning
phase to the occupancy permit.
Manager’s Jobs
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Coordinate
maintenance
Monitor concession
purchases and sales
Deal with various issues
relating to the facility
and its ancillary areas
Fiscal planning
Concession area
Parking area
Main Responsibilities
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Money, personnel, and scheduling
Space management
Money, Personnel, and Scheduling
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Money (construction, business)
Personnel (operational hours, events,
where, what skills)
Scheduling (games, events, number of
participants.
Documentation.
Space Management
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Growth needs (proper allocation of time
and space for bookings)
Maximizing revenue
Move management (to free up space)
Swing space (any space available during
renovations, alterations, or realignment)
Growth space
Planning for Future Facilities
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Where, what, how to build
To meet greatest current needs
To anticipate future needs
To cause the least amount of financial
harm or inconvenience
Planning Process
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The first step is to analyze existing internal and
external constituents
Steps:
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Conduct a feasibility study
Develop a potential budget
Organize various planning committees
Set realistic goals and objectives
Study political and financial marketplace
Bring in the right people before the project starts
Community Support
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Public funds require community
involvement
to convince the public &
opponents about the need of the facility.
Facility planners need to respect
opponents who raise valid concerns.
Creating a Planning Committee
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A typical committee for a college
recreation center might include:
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Administration
Athletic department
Faculty
Recreation staff
Students
Off-campus constituents
Needs Assessment
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Internal demand (future facility users,
industry-driven needs)
Market assessment needs (facility
standards, survey results, local
competition)
Demographics (age, nationality, gender,
religion, race)
Types of Facilities
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Stadiums
Arenas
Gyms
Community Sport Centers
Sportsplexes
Domes
Other facilities: Golf courses, water parks…
Feasibility Studies
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Two phases
Preliminary phase: preliminary
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Study Size and Comprehensiveness
Cost and Time Required
Expanded Phase
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Economic Impact
Site Planning
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Site selection and design
Analysis of legal and government concerns
Others Plans
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Developing and Selling the Future Plan
Developing a Business Plan for a Facility
Financing the Facility
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To determine whether to purchase, build,
or lease.
Analysis of the cost of capital, lease terms,
purchase price, the cost and political
issues associated with borrowing
money/leasing.
Summary
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The Planning process entails….
examining what type of facility will meet a
given need/objective and working out the
justification for building or leasing.
determining what facility to build or lease
and to justify the need for the facility