Port of Yamba Yacht Club
Proposal for a Juniors/Families
Sailing Program
September 2012
Rev 7
PYYC Junior Sailing Program Proposal
Table of Contents
1.
OBJECTIVE .................................................................................................................. 1
2.
WHY CREATE A JUNIORS / FAMILY SAILING PROGRAM? ...................................... 2
3.
2.1
FOR YAMBA COMMUNITY .................................................................................... 2
2.2
FOR PYYC ............................................................................................................. 2
2.3
FOR REGION ......................................................................................................... 2
HIGH LEVEL JUNIOR SAILING STRATEGY ............................................................... 3
3.1
TARGET AUDIENCE .............................................................................................. 3
3.2
STRUCTURE WITH IN PYYC AND MANAGEMENT .............................................. 3
3.3
MEMBERSHIP ........................................................................................................ 3
3.4
FLEET STRATEGY ................................................................................................ 4
3.5
EVENTS/ ACTIVITIES ............................................................................................ 6
3.6
3.7
EVENT MANAGEMENT ......................................................................................... 7
BUILDING SAILING SKILL IN THE YAMBA AREA ................................................. 7
3.8
LOGISTICS FOR FLEET ........................................................................................ 8
3.8.1
STORAGE ....................................................................................................... 8
3.8.2
ATTENDING REGIONAL EVENTS.................................................................. 8
4.
FINANCIAL/ RISK LOGISTICS ..................................................................................... 9
4.1
4.2
FINANCIALS........................................................................................................... 9
SPONSORSHIP PLAN ......................................................................................... 11
4.3
RISK MANAGEMENT ........................................................................................... 13
4.4
AQUATIC LICENCE……………………………………………………………………...13
4.5
INSURANCES ...................................................................................................... 13
28th June 2012
IOM CONFIDENTIAL AND PROPRIETARY
PYYC Junior Sailing Program Proposal
1.
OBJECTIVE
The Port of Yamba Yacht Club (the Club) is going through a period of declining membership and
decrease in racing participants. In order to reactivate the Club and to ensure a viable income stream
into the future, the Club needs to take action to broaden its membership base, both in terms of
numbers and age spread. As one way of addressing this need and in response to a desire within the
Yamba community for local access to junior sailing activity, the Club is proposing to introduce sailing
activity for juniors and their families.
Also, the demographics of Yamba are evolving with a lot more families with young children coming in
to live, where their parents are in a “fly in out” work situation. This has caused a change in Yamba
becoming a centre in the Lower Clarence for young families and kids, examples at Yamba Public
School, and Nippers etc. This provides the opportunity for PYYC to offer a program to enable this
demographic to enjoy sailing on the river, thereby attracting these families, both juniors and parents.





Significant influx of young/successful families into Yamba for lifestyle
Yamba Public School has gone from 20 pupils in Year 1 to 60 in Year 2, 1, and kindie
Yamba Soccer for under 7’s has 30 kids
There are now 280 Nippers
Little Athletics moved from Maclean to Yamba due to majority here
This program aligns with the recommendations in the “Gemba report” to Yachting Australia, and the
associated “Discover Sailing” program been driven from Yachting NSW
(http://www.discoversailing.org.au/).
Enabling local Yamba Junior Sailing, for the growing youth of Yamba.
Promoting a culture of fun sailing days on the Clarence River where families come together on week-ends for
three hours with a range of activities on and off water. Juniors and parents can sail on a range of boats.
Learning how to handle the boats and understand the wind. Most of all enjoying the experience of sailing
free on the river.
200+ Nippers in Yamba Life Saving
60 First Year Yamba kids in Iluka
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 1
PYYC Junior Sailing Program Proposal
2.
WHY CREATE A JUNIORS/FAMILIES SAILING
PROGRAM?
We need to look at what is the value of creating a junior/family sailing program for the PYYC and for
the community of Yamba.
2.1
FOR YAMBA COMMUNITY

Provide an outlet for families to enter sailing

Provide a facility for Youth Sailing

Provide local easy access

Provide family sailing activity

Provide access to sailing at different levels

Work with Yamba Public School and St James to promote sailing as a sport

Future:

Provide Summer Camps with Blue Dolphin (Charter boats)

School Training
2.2
FOR PYYC
•
Provide value for family participation
•
Grow Family Membership
•
Access to Gen X generation
•
Grow revenue through bigger participation in all club events
•
Grow sailing in Yamba through training and racing
•
Grow awareness of the club’s activities
•
Grow social activities with families joining on water social and cruising events
•
Provide for long term future for the club
•
Increase active membership
•
Potential crew for senior yacht racing
•
Add an X3 one design class to PYYC racing
•
Provide a fleet of club owned X3 dinghies that can be used by club members
•
Ability for PYYC to use X3 dinghies for adult sailing development
2.3
FOR REGION
•
Feed for Juniors into Lower Clarence sailing
•
Feed club for Big River and Southport
•
Increase the opportunity for inter Clarence sailing regattas
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 2
PYYC Junior Sailing Program Proposal
3.
HIGH LEVEL JUNIOR SAILING STRATEGY
3.1
TARGET AUDIENCE



Families with young children.
School Program with the two primary schools - Yamba Public and St James.
Secondary school students.
The objective is to introduce as many people to sailing as possible, including non-sailing adults, by
centering the program around the young family.
3.2
STRUCTURE WITHIN PYYC AND MANAGEMENT
Junior sailing will be just another PYYC aquatic activity within the Racing and Cruising Divisions under
the Vice Commodore’s responsibility. The key elements of the Junior Sailing program are:





3.3
There will be a Junior Sailing Sub-Committee to determine events and arrangements for the
season, chaired by the Junior Captain who will be appointed by the PYYC executive.
The Sub-Committee will also be responsible for maintaining the boats, trophies, arranging
away events and whatever else is needed to run a successful Junior Sailing Program.
Each event will have an “Event Coordinator” and who will allocate adults to help run the
event. This will be a part of an Event Roster to clarify ownership and responsibility.
All Junior Sailing Program financials and plans will be approved by the PYYC Executive
Dinghies bought and used for Junior Sailing are for general use by all PYYC members.
MEMBERSHIP
All people involved in junior sailing will be PYYC members. The two primary membership types
targeted for growth through this program are:


Family Memberships - this is the primary target.
Juniors of 12 years and older.
To avoid these events becoming a “child minding service”, the recommendation is that all junior
members under the age of 12 join as a family member. This emphasises the proposed activities as
“family” rather than “junior” events and aligns with other town activities with similar policies e.g.
Nippers, where at least one parent must be a club member.
For instances such as short-term visiting families who want to join the ativities during their holidays, or
visiting young relatives of existing PYYC members, the current club policy of allowing visitors to
participate in three events, or granting temporary club membership as per the existing club by-law,
can be used.
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 3
PYYC Junior Sailing Program Proposal
Junior sailing growth plans are:
3.4
FLEET STRATEGY
PYYC develop a fleet of club owned X 3 dinghies that will be used for the junior sailing events along
with privately owned boats. These PYYC dinghies will be assets of the club and under the club
insurance. These same dinghies will be able to be used by club members for other events such as
racing, “off the beach” sailing events, etc. which could be used to promote sailing in the community
even at the adult level.
After investigation and discussions with other sailing clubs with junior programs, both in this region
and internationally, the following characteristics were sought:













One design of boat, so that parts and repairs are consistent
Must be production boats
Very low maintenance, i.e. plastic
“Off the shelf” spares
Affordable
Simple and fast to rig
Stable and able to handle 1 adult and 2 children
Easy to handle and light to move
Provide a balance of entry
Same hull could be used by juniors, adults and for racing by just changing the rig
Simple wash down, no wood
Ability to deal with running aground e.g. swing centreboard as a fixed centreboard
arrangement will not work.
Proven record by other clubs in the country as a learning dinghy
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 4
PYYC Junior Sailing Program Proposal
The fleet strategy is:
•
Start with 3 off in mono hulls
•
Build as grants and interest allow
•
Store in Yamba Marina dry undercover lock-up (maybe use the X3 trailer to store sails/boats)
•
Each boat has its own dolly for transport
•
Easy to transport
•
One Design races
Based on this we selected to go with the Extreme X 3 boat:
X3 Extreme Dinghies
•
Initially 3 target to build fleet
•
Same hull, 2 levels of rig
•
Allows skiff sailing
•
Dolly for easy handling
•
Allows performance racing
•
Excitement mono
•
Price : $4990 (New)
Same hull, multiple rigs for different levels
There are some X 3’s on the second-hand market and we must consider buying these to have the
fleet at a critical level.
In the first year, we are targeting 10 to 15 families and we use:
•
•
3 dinghies supplied by PYYC
2 to 3 dinghies privately owned
Details of X 3 dinghy:

Will host parent + 2 kids

Very stable

Use X3

Same hull

Multiple combinations of sails for different ages

Start with 3 X3 hulls

2 Resort Rigs

1 Fun Rig

Low maintenance

Fast rigging

Come with dolly for easy transport

Rig can be reefed in on mast

Swing centerboards - ideal for Clarence “run aground” situations
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 5
PYYC Junior Sailing Program Proposal
3.5
EVENTS/ ACTIVITIES
The plan is to have two main young family activities, but there will be others:
1.
Family Sailing Event
o Minimum of once a month sailing training events
o From 11.00am for 2 hours Summer and Winter
o “Event Coordinator” will run the day
o Roster for setting up and wash down afterward to share load
o Will sail, instruct and encourage
o Rotating kids through sailing and beach instruction
o Edge Sailing activities
o Condition of attendance one parent present
o Chase boats
o Rotating Activities
o Beach Practical Training
o Buoy sailing for adults and kids
o Land-based theory/safety theory
o On and off water fun activities
o Use beach and parking (boat ramp)
o Safe sailing with no current close to the marina
o Drinks available
o After the event there will be a BBQ and drinks back at the club house where presentations
(certification level T shirts) will be made and kids can play on the grass afterwards
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 6
PYYC Junior Sailing Program Proposal
2.
Family Friday Evening
o Once a month on a Friday
o 5 to 7 pm
o Have a family Friday night with drinks and ability to order dinner (e.g. Pizza, etc.)
o Have a kids area (grass area below downstairs) with activities and baby-sitter
o Create an environment for end-of-week’s discussions
o Available for Family Members
3.6
EVENT MANAGEMENT
For the events there will be:

A sub-committee to set up the schedule of events, organise the events, assign parents to support
events and make sure the dinghies and gear are working order.
For each event there will be an “Event Coordinator” plus a three-person support team
o Event Coordinator (who owns the event and makes final decisions)
o Three additional people to set up and break down the event and activity participants
o Assignment of parents and members by the “Event Coordinator” to the beach or water
activities.
There will be a roster set up by the Junior Sailing Sub-committee assigning a rotating roster for:
o Event Coordinator
o 3 core support parents
o All encouraged to attend the events and engage in activities.
A parent of each child is expected to attend the event. In circumstances where a parent cannot
be present, it will be at the discretion of Event Coordinator whether the junior can participate.



3.7
BUILDING SAILING SKILL IN THE YAMBA AREA





We will establish sailing skill levels listed in the table below
Enabling growth in juniors’ skill levels, will be awarded different colour T shirts to signify level reached
Levels will provide new privileges in sailing activities
Presentations of levels will be done at the club house
Annual awards for most improved junior sailor as part of the main club annual awards
Different coloured T shirts will be awarded to the kids as they achieve each level. This will help event
organizers recognise the skill level of kids in activities and to help with the management of events.
Level
Description
Privileges
Level 4:
Racing
Have an understanding of racing rules, starts,
etc, and have boat competency to handle a boat
in a race, must have level 3 standards. Will have
been in at least 2 races on the helm with an
experienced member.
Can sail a boat, understands current, wind and
has had experience sailing on the river in current
conditions. Must have been evaluated with
sailing instructor. Must be able to handle
capsizing in current, and recover.
Able to handle a boat with reasonable
confidence in the sail area. Must be able capsize
and recover. Rig and set up the boat un assisted.
Have the ability to take boats out for race events to a
maximum wind speed of 15 knots.
Learning will be off beach activities with adult on
board
Level 3:
River
Sailing
Level 2:
Standalone
Sailing out
of River
Current
Level 1:
Discovery
T Shirt
Colour
Yellow
Can take the boat out into the main river. In
prescribed areas set by the club event co-ordinator
for the day. To max wind speed of 15 knots
Green
They have enough boat understanding confidence to
take a boat out on their own. This will be in a defined
area and course in the off current training areas, to a
maximum wind speed of 10 knots.
Blue
Must go out with experienced sailor with sailing
experience of level 3 or higher.
White
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 7
PYYC Junior Sailing Program Proposal
3.8
LOGISTICS FOR FLEET
3.8.1
STORAGE
The plan is to store the boats in dry storage at Yamba Marina, on dollies that can easily be
wheeled out to be launched down the ramp. The storage is under cover, in a secure location.
Before events, marina staff will move the boats into the outer secure area which we will have
access to.
This will be easy and fast to launch can rigged in minutes. We will probably use the X3 trailer for
the boat and sail storage as it is designed and available and makes easy it easy. We are
negotiating for Yamba Marina to provide the storage as part of a “silver sponsorship”.
3.8.2
ATTENDING REGIONAL EVENTS
The plan is for juniors and other club members to use the dinghies at other regional events,
whether at Grafton, Big River or Southport. “Sail Extreme” has an eight-dinghy trailer available
which they have offered for PYYC to use in transporting the boats to venue. Photos below.
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 8
PYYC Junior Sailing Program Proposal
4.
FINANCIAL/ RISK LOGISTICS
All financial and insurance matters will fall within the PYYC structure.
4.1
FINANCIALS
All financials are part of PYYC. Income and expenses will be reported to the executive by Vice
Commodore. Certain grants and sponsorships may have to be tracked to spending in junior
development.
The assets required to set-up junior sailing is three dinghies.
The idea is that sponsorships and grants will be sourced from government and local businesses to
expand junior sailing development.
The proposal is that PYYC loan the junior sailing program $15500 for set-up in the first year, under
the condition that any money received through sponsorship and grants would repay this as the first
priority.
The X3 boat with resort rig is $4990
Dolly’s are $600 each we will need two as we stack boats in the dry storage.
We have identified a second-hand X3 at Big River Sailing Club that is for sale in good condition for
$2500, but with a full rig. It is required to buy a resort rig ($1440), keeping the full rig for teenager
sailing.
Revenue
Costs
Targeted Grants
Number
$30,000
New X 3 dinghies
Second Hand (Big River), in
good condition, with full rig
New Resort Rig for 2nd
hand boat
Dolly's for X3
Life Jackets
Target an initial loan for
PYYC which will repaid with
grant and sponsorship
moneys
2
9980
1
2500
1
2
4
1440
1200
120
15500
Total
15240
Each year a capital growth plan, would be put forward to executive for approval, in order to expand
the fleet.
Estimated Annual running costs are below.
We need to investigate the cost of dry storage at the marina, as we may be able to reduce this cost
with sponsorship from Yamba Marina.
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 9
PYYC Junior Sailing Program Proposal
We would expect all members to supply their own life jackets. These extra life jackets would be use
by people on trials.
The objective is that junior sailing will cost-neutral or cost-positive to the PYYC, achieved through
these following possible revenue streams:











Sponsorship of Juniors from such organisations such as Bowling/Golf Clubs, etc
We will look for direct boat sponsorship as well (see below in sponsorship)
Fund-raising with two raffles a year with the Juniors selling at Yamba Market
Also an investigation into possible charter days where businesses like the Backpackers and
others would charter the boats. This is a future opportunity, but full implications need to be
investigated.
Also, members wanting to race the X3 boats regularly would have a charter fee.
We will have BBQ’s and drinks after the events which will raise basic revenue
“Pay to Sail” donations at Events for trial non members would be encouraged at $5 per family
per event, up to a maximum of 2 times.
Membership fees from new members
More boats and crew sailing in PYYC events paying fees
More participation in PYYC social and cruising events
More members at Friday night drinks adding to bar income
Annual Junior/Family
Sailing Program
Assume 12 events a year
Revenue
Sponsorship General for
Juniors
Costs
3,000
Major Sponsorship of a boat
2,000
Fund Raising (Raffles)
500
Food and drink sales over 10
events
Charter Dinghies to nonmembers eg Back Packer
days, Blue Dolphin, etc
Total
2000
Rental Storage
4000
Maintenance on boats
1500
Fuel
500
?
T Shirts
200
7500
General
1000
Total
7200
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 10
PYYC Junior Sailing Program Proposal
4.2
SPONSORSHIP PLAN
It is proposed to have a major sponsorship program for the Juniors Program to help finance the boat
maintenance and event costs. The plan will be to target local companies and clubs.
The idea would be that we have different levels of sponsorship:
There are four ways for sponsors to get exposure from their investment per season:




Logos on the sails of boats as shown below
Logos on Event Banners (on the side of boat transport,etc) which will be at events here and away
Junior T Shirts (to provide shirts for the kids relative to their skill level, as explained above)
Sponsorship board at the Club House
Also, sponsorship certificates (with a group photo of juniors) will be provided to sponsors for
supporting the club which can be posted in their offices.
The plan is for 10 + events a year, where company logos can be shown.
Proposed Sponsorship levels:
Level
Gold
Sponsorship Level
Greater than $3000
Value
-
Silver
$1000 to $3000
Bronze
500 to 1000
Buy the Boat
$6000
Their logo is shown on one boat’s sail
“gold Sponsorship” area for a year
Logo on banners on beach (large)
Logo on the T Shirts (large)
Logo on Club House Sponsor board
Company/Sponsor day using boats for
their own event
-
Sponsor logo is shown on one boat’s sail
“silver” area for a year
Logo on banners on the beach (medium)
Logo on Club House Sponsor board
Logo on kids T Shirts (small)
-
Logo on banners on beach (small)
Logo on kids T Shirts (small)
Logo on Club House Sponsor board
-
The companies buy the boat, and this
entitles them to logos on the sail, for 3
years.
Also, company sponsor day where they can
use the boat for their own event
Logo on kids T Shirts
-
-
-
Logo on Club House Sponsor board
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 11
PYYC Junior Sailing Program Proposal
Sponsor Day: This is a sponsor event where they can use the boats, with PYYC help, at a company
event, for example team-building, etc, but this day can be also used for growth in awareness of club
activities.
Layout of proposed sponsorship on sail:
Examples: of Boat Sponsorship done for Christmas Island.
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 12
PYYC Junior Sailing Program Proposal
4.3
RISK MANAGEMENT
Jim Clay will update the PYYC Risk Management Plan of the club to include junior sailing events and
potential adult beach events.
4.4
AQUATIC LICENCE
The areas intended to be used for junior sailing events have been incorporated into the PYYC’s
Aquatic Licence lodged with NSW Maritime. We have been given permission to use the shoreline in
the vicinity of the Yamba boat ramp for our activities.
4.5
INSURANCES
It is proposed that insurance coverage be obtained for the different aspects of junior sailing to
minimise risk to PYYC.

Kids Coverage insurance under Yachting Australia
All kids will be registered with Yachting Australia and be covered by Yachting Australia
insurance for the first 12 months for free. After the first 12 months, a junior yachting
insurance fee will be required for juniors.
All parents who race will have to be be Yachting Australia members.

Event Coverage
All members are covered under the current PYYC insurance as the junior sailing events are
declared as club events.

Bar Tender coverage
No change of insurance as this boat is just setup/support boat.

Dinghy Asset Insurance
This is included in the annual expenditure budget of $500 per boat. Due to relatively low
value of the dinghies and unlikelihood of major damage, PYYC will not be insuring damage to
the dinghies.

Liability Insurance
Liability insurance on the dinghies will either be covered by the existing PYYC liability
insurance or we will take liability, Ken is investigating.

Day Sailors who come down trail out
Current event insurance of the club covers three club “on water” events in which visitors can
be involved after which they must join the club. The visitors must sign a registration of
insurance.

Grand kids and Families of existing Members
Under the current structure of PYYC there is provision for the racing sub-committee to award
a “temporary club membership” to visitors who are not YA members. All regular juniors
involved in the events will register with PYYC and Yachting Australia so that insurance
coverage can apply.
August 2012
PYYC CONFIDENTIAL AND PROPRIETARY
Page 13