Dean Team Minutes
April 1, 2015
9:00 –11:00 a.m.
Central Conference Room
Present (*):
Kathie Hunt*
Kim Thompson*
Bob Francis*
Susan Hoyne*
Bayta Maring*
Samira Pardanani*
Dan Fey*
Cathy Otto*
Ann Garnsey-Harter*
Terry Taylor*
Guest: Stuart Trippel
Topic
Success Stories
Presenter
All
Discussion
 Ann said our eLearning Advisor position has been filled by Jordan Lee who
will start in two weeks.
 Susan shared that a former student of ours is one of the top graduating
students at Cornell this year. She was asked to name a teacher who inspired
her the most. She named Professor David Phippen who has been invited by
Cornell for a 2-day all-expense paid trip.
 Dan was fortunate to meet one of our female Toyota T-TEN students who has
phenomenal technical and leadership skills. She was placed at a local
dealership whose management did not embrace her abilities. She came back
to our Toyota faculty and told them she was stuck. Within 24 hours the
faculty got her a brand new experience at a different location. The student
felt safe enough to come back to us for help.
 Samira said one of our domestic students received a study abroad scholarship
for 2015-16 and will spend 4 weeks in South Africa.
2
3
4
Minutes
Enrollment Review
Dean Team aSAP
Review Process
All
All
Bob/Bayta
The March 25 minutes were approved.
We are projected to be very close to the 96% target.
Bayta reviewed the schedule for the Friday, April 3 meeting to review aSAPs. She
will distribute a Word document to take notes on. We will do a yes, no, maybe
process and collect strength and weakness on all aSAPs.
5
ELT-JUMC Update
Bob/Dan
Some other colleges are going through budget cuts now. SCC is in a strong enough
place at the moment. Terry described the current state of budgets in Olympia. Dr.
Roberts was successful in making our case relative to International Students and FTEs.
An alternative at this point is you can use IS to meet your target and if you are above
target they become contract. Olympia is still talking about a rolling target. You will
need to meet 100% of your target. Essentially, every college would be rebased on a 3year average. The allocation model is still a big discussion.
1
We have been asked to talk about how we are moving in our areas of focus. Bob will
resend the areas of focus to the DT. Bob asked everyone to begin to think about the
1
Action Items
Bayta will email the Team
a Word/spreadsheet
document to record their
notes on aSAPs.
Bob will resend the Areas
of Focus to the Dean Team.
6
Topic
Presenter
Discussion
things we are doing. These will be reported to the Board of Trustees during their May
meeting.
Action Items
Action Items
(Standing Item)
Bayta
CRAG Procedures: Kira Wennstrom is currently working on a draft. Kim believes a
final draft will be available in six weeks (May 13). Bob hopes it is very processed
oriented.
IE Summer Schedule: Kim reported Jennifer Coogan is gathering information about
cancelled classes and any unhappy students. She is getting a pulse on it and
information will be available in a couple quarters.
Dean Team Charter and name change: Bob requested a bulk of time be given this
topic. After concerns were voiced about the size of the group, Bob suggested we
review the Scope and then ask if the right people are at the table. Deans requested
some revisions be made. Bob will provide an electronic copy of the Charter so Deans
and input their requested revisions.
Contract Bargaining Negotiations: Bob said to be sure to work on a list of potential
issues to be shared with the IBB negotiating team.
 Senior Associate Faculty
 FEP Designee
 I-BEST Teachers
Pro Rata Positions: Bob notified HR the three Pro Rata positions will be
Anthropology, Economics and Purchasing. The requests for Dental Hygiene and
HIIM are put on hold due to pending aSAPs.
Extended Days: Bob asked that requests for Extended Days be turned in April 15
(versus the May 15 deadline given on the form).
Bob will send an electronic
copy of the Dean Team
Charter so members can
provide their requested
revisions to him by
Monday, April 13.
Deans will email Bob their
ideas on how they would
use an allotment of
Foundation money if they
access to it. Please email
by the next DT meeting.
7
Foundation Funding
Opportunities
All
John Backes requested ideas from the Deans what they would use Foundation money
for if they each had access to $1,000 that did not have state limitations on it. Would
you provide pizza at a ProD event and why? Would you take a faculty or community
member to lunch and why?
8
Transitional Classes
for ESL Students:
Brainstorm list of
potential classes
Agenda Clean-up
All
Postponed.
All
Bob said we will try to have a tighter agenda. Please review the old future agenda
items listed to see if we want to move forward with them or not. Maybe we will have
some Friday meetings to clear some of those up.
9
2
Requests for Extended
Days will be due to the
Office of Instruction by
April 15. (Not May 15 like
the form says).
Deans will review the
future agenda items listed
on the agenda.
10
11
12
13
Annual Class
Schedule
ARC Reports
Hybrid Room
Management
Shoreline Scholars
(Standing Item)
Ann GH
Postponed.
All
All
Postponed.
Postponed.
Bob
Shoreline Scholars has been positively received in the community. Some of the
challenges will be the first come, first served rule. We have talked to the top notch
Financial Aid Officers in the state who confirm it is possible. Those who qualify may
(or may not) get a full ride. Bob invited Stuart Trippel to explain. You can only
award any student up to the amount of need, which is defined by the cost of attendance
minus the expended family contribution (EFC). Until we see the packages, we won’t
know how much of a need there will be – either full versus partial. Stuart said we
struggled – do we only make this program for people that need the full $1,200 or for
people who might need less than $1,200? We make it for everyone who has a need.
That is why we said it is a scholarship up to full tuition. We will look closely at what
we are getting and perhaps adjust it later. We are awarding this as liberally as we can.
14
Mid-Cycle
Accreditation
(Standing Item)
Bob
Yesterday a Strategic Planning Task Force meeting occurred. There will be open
forums to do a SWOT analysis. Bayta and Stuart are hoping to get 5 minutes on
division meeting agendas.
Postponed.
15
Data Presentation
(Update on
President’s
Questions)
Competency Based
Education (Standing
Item)
Division Updates
(Standing Item)
Good of the order
Bayta
Postponed.
Ann/Bob
Postponed.
All
Postponed.
16
17
18
Kim asked for information about the Orca Lift opportunity that was available to
students on campus.
Adjourned 11:00 a.m.
3
Deans will email Bayta
their division meeting
times.
Bob and Kim will follow
up to determine the origin
of the Orca Lift
opportunity.