Provision 2 – Tool kit
Vijay K. Ummadi
Health Educator
Student Nutrition Bureau
Criteria for Implementing
Provision 2
• Participate in the NSLP / SBP
• Have a high percentage of students who qualify
for free or reduced price meals either in the
entire school district or in one or more schools
• Have room for expansion as meal participation
grows – higher participation rate
• Operate an efficient and effective school food
service system
• Apply to the state agency and be approved prior
to starting the program
Provision 2
• Reduces application burden to once every
4 years and simplifies meal counting and
claiming procedures
• All students meals are at no charge for
Provision 2 schools
Provision 2 Base year
• Policy statement should be in place.
• Notify the public of the availability of
school meals (non-pricing public release
statement)
• Distribute free and reduced price
applications
Provision 2 base year
• SFA should determine children’s free and
reduced price meal eligibility in the base
year
- Apps are reviewed for completeness
- Children matched through direct
certification process (categorically eligibleSNAP, TANF,FDPIR) are approved for
free meals
- Income apps are approved for F/R/P
based on income eligibility guidelines.
Provision 2 base year
• SFA must ensure that the apps from the
Provision 2 schools have a equal chance
of being included in the verification pool
• Point of service meal counts must be
obtained by meal type (F/R/P) – must be
taken on a daily basis for each meal
service (breakfast and/or lunch)
Provision 2 base year
• SFA should perform an on-site review
early in the base year to ensure meal
counting and claiming system is accurate
and efficient
• At the end of the base year after the final
claim for reimbursement has been filed –
calculate the claiming percentages.
Base year percentages calculation
worksheet
Provision 2 non-base years
• Years 2,3 and 4 of the Provision 2 cycle and
any years beyond year 4 in which provision 2
has been extended – referred to as non-base
years
• Provision 2 schools continue to offer meals
at no charge to all children.
• Count only the total number of reimbursable
meals – and apply base year percentages of
F/R/P to total meals in order to determine
F/R/P meals claimed.
Provision 2 – non base years
• Policy statement should be in place.
Continue notifying the public that meals
are served to children at no charge (public
release statement / letter to households)
• Do not collect free and reduced price apps
or make eligibility determinations
• Do not conduct direct certification process
or count meals by type
Provision 2 – non base years
• Total daily meal counts should not exceed
the attendance-adjusted enrollment
#Students with access to program X attendance
factor = Attendance-adjusted enrollment
Provision 2 non base years
• All the documentation from Provision 2
base year incl. base year percentages
should be kept securely as it has impact
on subsequent years reimbursement
during provision 2 non-base years
• Non-base years: you can expect reduced
paperwork, faster serving lines, increase
student participation
Provision 2
• For Provision 2 schools, the SFA must pay
the difference between federal
reimbursement and the cost of providing
all meals at no charge.
• The money to pay for this difference must
be from sources other than federal funds.
End of Provision 2 cycle
• At the end of each four-year cycle, schools
on Provision 2 must choose one of the
following:
– to revert to standard meal counting& claiming
– apply to state agency for Provision 2
extension ( & submit socio-economic data)
– apply to state agency to operate a new
Provision 2 base year in the next school year
Provision 2: Administrative
Review
• All Provision 2 program records should be
available for review:
– Apps for F/R price meals
– Direct certification records
– Benefit issuance/Roster documents
– Extension data (socio-economic data)
– Meal counting & claiming documents
– Claiming percentages work sheet
– Verification documents
Provision 2 Base year
• Are 100% of applications from Provision 2 base year
for schools selected retrievable?
• Are the applications approved correctly ? Is direct
certification being used properly?
• Is there a benefit issuance / roster list of eligible students
for the base year?
• Are there point of service breakfast and lunch counts of
F/R/P categories for the base year retrievable?
(Because, they determine/establish the base year
percentages which will have an impact on subsequent
years reimbursement claims)
• Is verification of the selected applications done correctly
during the base year?
• Adult meals and second meals should not be claimed
• Questions?