Appendix A1
Justice statutory authorities and offices
Gaming and racing
Statutory offices
Racing Integrity Commissioner
Statutory authorities
Greyhound Racing Victoria
Harness Racing Victoria
Racing Appeals and Disciplinary Boards
Responsible Gambling Advocacy Centre Ltd
Responsible Gambling Ministerial Advisory Council
Victorian Commission for Gambling and Liquor Regulation (from 6 February 2012)
Victorian Commission for Gambling Regulation (to 5 February 2012)
Strategic policy and legislation
Statutory offices
Chief Examiner and Examiner (jointly administered with the Minister for Police and
Emergency Services)
Commissioner, Victorian Equal Opportunity and Human Rights Commission
Crown Counsel
Crown Prosecutors
Director of Public Prosecutions
Electoral Commissioner and Deputy Electoral Commissioner
Legal Services Commissioner
Public Advocate
Solicitor for Public Prosecutions
Solicitor-General
Special Investigations Monitor
Office of the Privacy Commissioner
Panel of Independent Reviewers – Legal Aid Act
Administrative offices
Victorian Government Solicitor’s Office
Statutory authorities
Appeal Costs Board
Board of Examiners
Council for Legal Education
Firearms Appeals Committee
Legal Practitioners Liability Committee
Legal Services Board
Office of Public Prosecutions
Victorian Electoral Commission
Victorian Equal Opportunity and Human Rights Commission
Victorian Institute of Forensic Medicine
Victorian Law Reform Commission
Victoria Legal Aid
Victoria Law Foundation
Victorian Professional Standards Council
Leo Cussens Institute
Courts
Statutory offices
Children’s Court dispute resolution convenors
Statutory authorities
Coronial Council
Judicial College of Victoria
Judicial Remuneration Tribunal
Sentencing Advisory Council
VCAT Rules Committee
Judicial and quasi-judicial bodies
Children’s Court of Victoria
Coroner’s Court of Victoria
County Court of Victoria
Court of Appeal
Magistrates’ Court of Victoria
Municipal Electoral Tribunals
Supreme Court of Victoria
Victims of Crime Assistance Tribunal
Victorian Civil and Administrative Tribunal
Community operations and strategy
Statutory offices
Director of Liquor Licensing (to 5 February 2012)
Road Safety Camera Commissioner (from 12 October 2011)
Sheriff
Statutory authorities
Liquor Control Advisory Council
Liquor Licensing Panel (to 5 February 2012)
Victorian Commission for Gambling and Liquor Regulation (from 6 February 2012)
Consumer affairs
Statutory offices
Arbitrator, Sale of Land Act
Director of Consumer Affairs Victoria
Statutory authorities
Business Licensing Authority
Consumer Utilities Advocacy Centre Ltd
Estate Agents Council
Funeral Industry Ministerial Advisory Council (advice being sought on future)
Residential Tenancies Bond Authority
Sex Work Ministerial Advisory Committee
Police and emergency management
Statutory offices
Bushfires Royal Commission Implementation Monitor
Chief Commissioner and Deputy Commissioners of Police
Chief Examiner and Examiner (jointly administered with the Attorney-General)
Commissioner for Law Enforcement Data Security
Director, Police Integrity
Fire Services Commissioner
Statutory authorities
CFA Appeals Commission
Country Fire Authority
Emergency Services Telecommunications Authority
Metropolitan Fire and Emergency Services Board
MFES Appeals Commission
Office of Police Integrity
Police Appeals Board
Victoria State Emergency Service
Victorian Emergency Management Council
Portfolio agencies
Victoria Police
Corrections, health and crime prevention
Statutory authorities
Adult Parole Board
Appendix A2
Governance
Under the Public Administration Act 2004, the Secretary has responsibility for the general
conduct and the effective, efficient and economical management of the department.
A suite of standing executive committees ensures the integration of all elements of good
corporate governance and a focus on improving organisational performance.
Standing executive committees
The Justice Executive Committee is the peak body in the corporate governance structure. It
advises the Secretary on the management and administration of the department and
ensuring compliance with government directives, guidelines and legislation. It is responsible
for integrating governance functions across the department and working collaboratively with
portfolio agencies.
The Executive Committee agrees membership, terms of reference and delegations of other
standing committees and special project steering groups.
It receives performance and strategic issues reports from these committees and groups. The
Secretary or her delegate chairs each of the standing committees, with the exception of the
Audit and Risk Management Committee, which is independently chaired.
Details of the responsibilities, functions, membership, and relationships between each of the
standing committees are available from the department’s Executive Services group.
Appendix B
Acts administered by the Justice portfolio and
legislation enacted in 2011-12
Acts administered by the Justice portfolio as at 30 June 2012
Attorney-General
Accident Compensation Act 1985
•
Division 1 of Part III
•
The Act is otherwise administered by the Assistant Treasurer and the Treasurer
Acts Enumeration and Revision Act 1958
Administration and Probate Act 1958
Administrative Law Act 1978
Adoption Act 1984
•
The Act is jointly and severally administered with the Minister for Community Services
Age of Majority Act 1977
Alcoholics and Drug-dependent Persons Act 1968
•
Sections 11, 14 and 15
•
The Act is otherwise administered by the Minister for Mental Health
Appeal Costs Act 1998
Attorney-General and Solicitor-General Act 1972
Bail Act 1977
Births, Deaths and Marriages Registration Act 1996
Charities Act 1978
Charter of Human Rights and Responsibilities Act 2006
Children, Youth and Families Act 2005
•
The Act is jointly and severally administered with the Minister for Community Services
Choice of Law (Limitation Periods) Act 1993
Civil Procedure Act 2010
Classification (Publications, Films and Computer Games) (Enforcement) Act 1995
Commercial Arbitration Act 2011
Commonwealth Places (Administration of Laws) Act 1970
Commonwealth Powers (De Facto Relationships) Act 2004
Commonwealth Powers (Family Law-Children) Act 1986
Confiscation Act 1997– Except:
•
Section 134 (this provision is jointly administered with the Minister for Crime Prevention)
Constitution Act 1975
•
Part III
•
Section 88 in so far as it relates to the appointment of Crown Counsel
•
The Act is otherwise administered by the Premier
Constitution (Supreme Court) Act 1989
Constitutional Powers (Coastal Waters) Act 1980
Constitutional Powers (Request) Act 1980
Co-operative Schemes (Administrative Actions) Act 2001
Coroners Act 2008
Corporations (Administrative Actions) Act 2001
Corporations (Ancillary Provisions) Act 2001
Corporations (Commonwealth Powers) Act 2001
Corporations (Victoria) Act 1990
Council of Law Reporting in Victoria Act 1967
County Court Act 1958
Court Security Act 1980
Courts (Case Transfer) Act 1991
Crimes Act 1958
Crimes (Assumed Identities) Act 2004
Crimes at Sea Act 1999
Crimes (Controlled Operations) Act 2004
Crimes (Mental Impairment and Unfitness to be Tried) Act 1997- Except:
•
Sections 48–55, 57A, 58 and 60–63(1), Division 3 of Part 7 and Part 7A (these provisions
are jointly administered with the Minister for Community Services and the Minister for
Mental Health)
Criminal Procedure Act 2009
Crown Proceedings Act 1958
Cul-de-sac Applications Act 1965 – Except:
•
In so far as it relates to the management of the Office of the Registrar-General and the
Land Titles Office (in so far as it relates to those matters, the Act is administered by the
Minister for Environment and Climate Change)
Defamation Act 2005
Domestic Building Contracts Act 1995
•
Part 5
•
The Act is otherwise administered by the Minister for Consumer Affairs
Domicile Act 1978
Electoral Act 2002 – Except:
•
Division 1 of Part 5 (this Division is administered by the Premier)
Electoral Boundaries Commission Act 1982
Electronic Transactions (Victoria) Act 2000
Equal Opportunity Act 2010
Evidence Act 2008
Evidence (Commissions) Act 1982
Evidence (Miscellaneous Provisions) Act 1958
Family Violence Protection Act 2008
Federal Courts (State Jurisdiction) Act 1999
Fences Act 1968 – Except:
•
Section 19 (this provision is administered by the Minister for Environment and Climate
Change)
Foreign Judgments Act 1962
Guardianship and Administration Act 1986
Imperial Acts Application Act 1980
Imprisonment of Fraudulent Debtors Act 1958
Information Privacy Act 2000
Infringements Act 2006
Instruments Act 1958 – Except:
•
In so far as it relates to the management of the Office of the Registrar-General and the
Land Titles Office (in so far as it relates to those matters, the Act is administered by the
Minister for Environment and Climate Change)
Interpretation of Legislation Act 1984
Judgment Debt Recovery Act 1984
Judicial College of Victoria Act 2001
Judicial Proceedings Reports Act 1958
Judicial Remuneration Tribunal Act 1995
Judicial Salaries Act 2004
Juries Act 2000
Jurisdiction of Courts (Cross-vesting) Act 1987
Land Acquisition and Compensation Act 1986
Land Act 1958
•
In so far as it relates to the exercise of powers relating to leases and licences under
Subdivisions 1 and 2 of Division 9 of Part I in respect of land described as Crown
allotment 22D of section 30, Parish of Melbourne North being the site of the Victorian
County Court
•
Sections 22C–22E
•
The Act is otherwise administered by the Assistant Treasurer, the Minister for
Corrections, Minister for Environment and Climate Change, the Minister for Health, the
Minister for Ports and and the Minister for Roads
Land Titles Validation Act 1994
Legal Aid Act 1978
Legal Profession Act 2004
Leo Cussen Institute (Registration as a Company) Act 2011
Leo Cussen Institute Act 1972
Limitation of Actions Act 1958
Local Government Act 1989
•
Sections 44–46, 48 and 49
•
Section 243 in so far as it relates to municipal electoral tribunals
•
Schedule 4
•
The Act is otherwise administered by the Minister for Local Government and the Minister
for Roads
Magistrates’ Court Act 1989
Maintenance Act 1965
Major Crime (Investigative Powers) Act 2004 – Except:
•
Part 3 (this Part is administered jointly with the Minister for Police and Emergency
Services)
Major Crime (Special Investigations Monitor) Act 2004
Marriage Act 1958
Penalty Interest Rates Act 1983
Perpetuities and Accumulations Act 1968
Personal Property Securities (Commonwealth Powers) Act 2009
Personal Property Securities (Statute Law Revision and Implementation) Act 2010
Personal Safety Intervention Orders Act 2010
Planning and Environment Act 1987
•
In so far as it relates to the land along the Ninety Mile Beach that is shown either as
“Areas within the Settlement Boundaries” or “Areas outside the Settlement Boundaries”
on the plans forming part of the document entitled “Ninety Mile Beach Development and
Subdivision Controls: The Honeysuckles to Paradise Beach” and dated August 2007
(revised June 2009) that was incorporated into the Wellington Planning Scheme by
Amendment C48 to the Wellington Planning Scheme, and revised by Amendment C61 to
the Wellington Planning Scheme, whether or not that document remains incorporated into
the Wellington Planning Scheme, except Parts 3C and 9B
•
Part 3C in so far as it relates to the land along the Ninety Mile Beach that is shown either
as “Areas within the Settlement Boundaries” or “Areas outside the Settlement
Boundaries” on the plans forming part of the document entitled “Ninety Mile Beach
Development and Subdivision Controls: The Honeysuckles to Paradise Beach” and dated
August 2007 (revised June 2009) that was incorporated into the Wellington Planning
Scheme by Amendment C48 to the Wellington Planning Scheme, and revised by
Amendment C61 to the Wellington Planning Scheme, whether or not that document
remains incorporated into the Wellington Planning Scheme (in so far as it relates to that
land, this Part is jointly administered with the Minister responsible for the Aviation
Industry)
•
Part 9B in so far as it relates to the land along the Ninety Mile Beach that is shown either
as “Areas within the Settlement Boundaries” or “Areas outside the Settlement
Boundaries” on the plans forming part of the document entitled “Ninety Mile Beach
Development and Subdivision Controls: The Honeysuckles to Paradise Beach” and dated
August 2007 (revised June 2009) that was incorporated into the Wellington Planning
Scheme by Amendment C48 to the Wellington Planning Scheme, and revised by
Amendment C61 to the Wellington Planning Scheme, whether or not that document
remains incorporated into the Wellington Planning Scheme (in so far as it relates to that
land, this Part is jointly and severally administered with the Treasurer)
•
The Act is otherwise administered by the Minister responsible for the Aviation Industry,
the Minister for Planning and the Treasurer
Professional Standards Act 2003
Property Law Act 1958 – Except:
•
In so far as it relates to the management of the Office of the Registrar-General and the
Land Titles Office (in so far as it relates to these matters, the Act is administered by the
Minister for Environment and Climate Change)
Public Notaries Act 2001
Public Prosecutions Act 1994
Relationships Act 2008
Religious and Successory Trusts Act 1958
Residential Tenancies Act 1997 –
•
Sections 446–448 (except subsection 447(1)), 452, 472, 473, 479 and 485
•
The Act is otherwise administered by the Minister for Consumer Affairs, the Minister for
Housing and the Minister for Planning
Royal Victorian Institute for the Blind and other Agencies (Merger) Act 2005
Senate Elections Act 1958
Sentencing Act 1991- Except:
•
Subdivision 4 of Division 2 and Division 6 of Part 3 of the Act (these provisions are jointly
administered with the Minister for Community Services)
•
Division 3 of Part 3 of the Act (this Division is jointly administered with the Minister for
Corrections)
Settled Land Act 1958
Severe Substance Dependence Treatment Act 2010 –
•
Sections 9-11 and 14-22
•
The Act is otherwise administered by the Minister for Mental Health
Sheriff Act 2009
St Andrew’s Foundation Act 1997
Stalking Intervention Orders Act 2008
Status of Children Act 1974
Summary Offences Act 1966
Supreme Court Act 1986
Surveillance Devices Act 1999
Telecommunications (Interception) (State Provisions) Act 1988
Terrorism (Commonwealth Powers) Act 2003
Terrorism (Community Protection) Act 2003
•
Part 4 (this Part is administered by the Minister for Police and Emergency Services)
•
Part 6 (this Part is administered by the Premier)
Traditional Owner Settlement Act 2010
Transfer of Land Act 1958 – Except:
•
In so far as it relates to the management of the Office of the Registrar-General and the
Land Titles Office (in so far as it relates to those matters, the Act is administered by the
Minister for Environment and Climate Change)
Trustee Act 1958
Trustee Companies Act 1984
•
The Act is jointly administered with the Treasurer
Unauthorized Documents Act 1958
Valuation of Land Act 1960
•
Divisions 1 and 2 of Part III, Divisions 4 and 5 of Part III where they relate to the
determination of appeals by a Land Valuation Division of the Victorian Civil and
Administrative Tribunal and Part IV in so far as it relates to the administration of the
above provisions
•
The Act is otherwise administered by the Minister for Environment and Climate Change
Victims’ Charter Act 2006
Victims of Crime Assistance Act 1996
Victoria Law Foundation Act 2009
Victoria Park Land Act 1992
Victorian Civil and Administrative Tribunal Act 1998
Victorian Institute of Forensic Medicine Act 1985
Victorian Law Reform Commission Act 2000
Vital State Projects Act 1976
•
Sections 5-16
•
The Act is otherwise administered by the Premier
Wills Act 1997
Working with Children Act 2005
Wrongs Act 1958 – Except:
•
Part VI (this Part is jointly administered with the Minister responsible for the Aviation
Industry)
Minister responsible for the establishment of an anti-corruption commission
Freedom of Information Act 1982
Independent Broad-based Anti-corruption Commission Act 2011
Public Interest Monitor Act 2011
Victorian Inspectorate Act 2011
Whistleblowers Protection Act 2001
Minister for Bushfire Response
Bushfires Royal Commission (Report) Act 2009
Minister for Consumer Affairs
Associations Incorporation Act 1981
Australian Consumer Law and Fair Trading Act 2012
Business Licensing Authority Act 1998
Business Names Act 1962
Business Names (Commonwealth Powers) Act 2011
Carriers and Innkeepers Act 1958
Chattel Securities Act 1987– Except:
• Part 3 (this Part is administered by the Minister for Roads)
Consumer Credit (Victoria) Act 1995
Conveyancers Act 2006
Co-operatives Act 1996
Credit Act 1984
Credit (Administration) Act 1984
Credit (Commonwealth Powers) Act 2010
Disposal of Uncollected Goods Act 1961
Domestic Building Contracts Act 1995 – Except:
•
Part 5 (this Part is administered by the Attorney-General)
Estate Agents Act 1980
Fair Trading Act 1999
Fundraising Act 1998
Funerals Act 2006
Goods Act 1958
Landlord and Tenant Act 1958
Liquor Control Reform Act 1998
Motor Car Traders Act 1986
Owners Corporations Act 2006
Partnership Act 1958
Residential Tenancies Act 1997
•
Sections 23A–25, 27, 32, 33, 45–48 , 74–77, 82, 90, 91, 91A,102, 102A, 103, 104(1),
104(4), 104(5), 104(6), 105(2), 105(2A), 105(3), 124, 128, 130–134, 141–142B, 142D–
212, 213AA–215, 230, 232–234, 241, 277, 289A, 291–327, 329–333, 335–339, 341,
343–366, 373–376, 385, 388, 388A, 390, 390A, 395–398, 399A–439, 486–499, 501–504,
505A–510C and 511
•
Section 66(1) (this provision is jointly administered with the Minister for Housing)
•
The Act is otherwise administered by the Attorney-General, the Minister for Housing and
the Minister for Planning
Retirement Villages Act 1986
Sale of Land Act 1962
Second-Hand Dealers and Pawnbrokers Act 1989
Sex Work Act 1994
Subdivision Act 1988
•
Part 5
•
Section 43 (in so far is it relates to Part 5)
•
The Act is otherwise administered by the Minister for Environment and Climate Change
and the Minister for Planning
Travel Agents Act 1986
Veterans Act 2005
•
Part 4
•
The Act is otherwise administered by the Minister for Veterans’ Affairs
Warehousemen’s Liens Act 1958
Minister for Corrections
Corrections Act 1986
Crown Land (Reserves) Act 1978
•
Sections 17B, 17BAA, 17BA, 17CA, 17D, 17DAA, 18A and 18B, in so far as they relate to
the exercise of powers in relation to the land shown as Crown Allotment 15 on Certified
Plan 009176 and Crown Allotment 16 on Certified Plan 1, Section B1, Parish of Ararat,
lodged with the Central Plan Office, known as Ararat Prison
•
The Act is otherwise administered by the Assistant Treasurer, the Minister for
Environment and Climate Change, the Minister for Health, the Minister for Major Projects,
the Minister for Ports and the Minister for Sport and Recreation
International Transfer of Prisoners (Victoria) Act 1998
Land Act 1958
•
In so far as it relates to the exercise of powers relating to leases and licences under
Subdivision 1 of Division 9 of Part I in respect of –
» land identified in Certified Plan 114680-A dated 8 February 1995
» land shown as Allotment 8B, section 13 on Certified Plan 116685 and Allotment 4A,
section 17 on Certified Plan 116944 lodged in the Central Plan Office
» land shown as hatched on the plan numbered LEGL./95-80 lodged in the Central Plan
Office
•
The Act is otherwise administered by the Assistant Treasurer, the Attorney-General, the
Minister for Environment and Climate Change the Minister for Health, the Minister for
Ports and the Minister for Roads
Parole Orders (Transfer) Act 1983
Prisoners (Interstate Transfer) Act 1983
Serious Sex Offenders (Detention and Supervision) Act 2009
Minister for Crime Prevention
Confiscation Act 1997
•
Section 134 (this provision is jointly administered with the Attorney-General)
•
The Act is otherwise administered by the Attorney-General
Graffiti Prevention Act 2007
•
Part 3 (this Part is jointly and severally administered with the Minister for Police and
Emergency Services
•
The Act is otherwise administered by the Minister for Police and Emergency Services
Road Safety Act 1986
•
Part 6A (this Part is jointly administered with the Minister for Roads)
•
The Act is otherwise administered by the Minister for Roads
Minister for Gaming
Casino Control Act 1991 – Except:
•
Sections 128H–128L (except for section 128K(2) (these provisions are administered by
the Minister for Planning)
•
Section 128K(2) (this provision is administered by the Assistant Treasurer)
Casino (Management Agreement) Act 1993
Gambling Regulation Act 2003 – Except:
•
Section 2.2.9 (this provision is administered by the Minister for Racing)
•
Division 5A of Part 5 of Chapter 2 (this Division is jointly administered with the Minister for
Racing)
•
Section 3.4.33 (this provision is administered by the Treasurer)
•
Division 2 of Part 2 of Chapter 4 (this Division is jointly administered with the Minister for
Racing)
•
Section 4.3.12 (this provision is administered by the Treasurer)
•
Part 5 of Chapter 4 (this Part is jointly administered with the Minister for Racing)
•
Division 1 of Part 3 of Chapter 10 (this Division is administered by the Treasurer)
Victorian Commission for Gambling and Liquor Regulation Act 2011
Victorian Responsible Gambling Foundation Act 2011
Minister for Police and Emergency Services
Australian Crime Commission (State Provisions) Act 2003
Commissioner for Law Enforcement Data Security Act 2005
Control of Weapons Act 1990
Country Fire Authority Act 1958
Emergency Management Act 1986
Emergency Services Telecommunications Authority Act 2004
Firearms Act 1996
Fire Services Commissioner Act 2010
Graffiti Prevention Act 2007 – Except:
•
Part 3 (this Part is jointly and severally administered with the Minister for Crime
Prevention)
Major Crime (Investigative Powers) Act 2004
•
Part 3 (this Part is administered jointly with the Attorney-General)
•
The Act is otherwise administered by the Attorney-General
Metropolitan Fire Brigades Act 1958
Police Assistance Compensation Act 1968
Police Integrity Act 2008
Police Regulation Act 1958 – Except:
•
Part III (this Part is administered by the Assistant Treasurer)
Private Security Act 2004
Road Safety Camera Commissioner Act 2011
Seamen’s Act 1958
Sex Offenders Registration Act 2004
Terrorism (Community Protection) Act 2003
•
Part 4
•
This Act is otherwise administered by the Attorney-General and the Premier
Unlawful Assemblies and Processions Act 1958
Victoria State Emergency Service Act 2005
Witness Protection Act 1991
Minister for Racing
Gambling Regulation Act 2003
•
Section 2.2.9
•
Division 5A of Part 5 of Chapter 2 (this Division is jointly administered with the Minister for
Gaming)
•
Division 2 of Part 2 of Chapter 4 (this Division is jointly administered with the Minister for
Gaming)
•
Part 5 of Chapter 4 (this Part is jointly administered with the Minister for Gaming)
•
This Act is otherwise administered by the Minister for Gaming and the Treasurer
Racing Act 1958
Victoria Racing Club Act 2006
Legislation enacted in 2011-12 (passed between 1 July 2011 and 30 June 2012)
Attorney-General
Commercial Arbitration Bill 2011
Courts and Sentencing Legislation Amendment Bill 2012
Criminal Procedure Amendment (Double Jeopardy and Other Matters) Bill 2011
Electronic Transactions (Victoria) Amendment Bill 2011
Evidence (Miscellaneous Provisions) Amendment (Affidavits) Bill 2012
Justice Legislation Amendment Bill 2012
Justice Legislation Further Amendment Bill 2011
Legal Profession and Public Notaries Amendment Bill 2012
Leo Cussen Institute (Registration as a Company) Bill 2011
Public Prosecutions Amendment Bill 2011
Road Safety Amendment (Drinking while Driving) Bill 2011
Sentencing Amendment (Community Correction Reform) Bill 2011
Wills Amendment (International Wills) Bill 2011
Minister responsible for the establishment of an anti-corruption commission
Freedom of Information Amendment (Freedom of Information Commissioner) Bill 2011
Independent Broad-based Anti-corruption Commission Bill 2011
Independent Broad-based Anti-corruption Commission Amendment (Examinations) Bill 2012
Independent Broad-based Anti-corruption Commission Amendment (Investigative Functions)
Bill 2011
Public Interest Monitor Bill 2011
Victorian Inspectorate Bill 2011
Victorian Inspectorate Amendment Bill 2012
Minister for Corrections
Sentencing Legislation Amendment (Abolition of Home Detention) Bill 2011
Serious Sex Offenders (Detention and Supervision) Amendment Bill 2011
Minister for Police and Emergency Services
Control of Weapons and Firearms Acts Amendment Bill 2011
Emergency Management Legislation Amendment Bill 2011
Emergency Services Legislation Amendment Bill 2011
Justice Legislation Amendment (Protective Services Officers) Bill 2011
Police and Emergency Management Legislation Amendment Bill 2012
Road Safety Camera Commissioner Bill 2011
Minister for Consumer Affairs
Associations Incorporation Reform Bill 2011
Australian Consumer Law and Fair Trading Bill 2011
Business Names (Commonwealth Powers) Bill 2011
Consumer Acts Amendment Bill 2011
Liquor Control Reform Further Amendment Bill 2011
Sex Work and Other Acts Amendment Bill 2011
Minister for Gaming
Gambling Legislation Amendment (Transition) Bill 2012
Gambling Regulation Amendment (Licensing) Bill 2011
Victorian Commission for Gambling and Liquor Regulation Bill 2011
Victorian Responsible Gambling Foundation Bill 2011
Appendix C
Budget portfolio outcomes
The budget portfolio outcomes provide comparisons between the actual financial statements
of all general government sector entities within the portfolio and the forecast financial
information published in Budget Paper No.5 Statement of Finances (BP5). The budget
portfolio outcomes comprise the comprehensive operating statements, balance sheets, cash
flow statements, statements of changes in equity, and administered item statements.
The budget portfolio outcomes have been prepared on a consolidated basis and include all
general government sector entities within the portfolio. Financial transactions and balances
are classified into either controlled or administered categories consistent with the published
statements in BP5.
The following budget portfolio outcomes statements are not subject to audit by the Victorian
Auditor-General’s Office and are not prepared on the same basis as the department’s
financial statements as these include the financial information of the following entities:
•
Department of Justice
•
Judicial College of Victoria
•
Office of Police Integrity
•
Office of Public Prosecutions
•
Office of the Victorian Privacy Commissioner
•
Residential Tenancies Bond Authority
•
Sentencing Advisory Council
•
Victoria Police
•
Victorian Commission for Gambling Regulation
•
Victorian Commission for Gambling and Liquor Regulation
•
Victorian Electoral Commission
•
Victorian Equal Opportunity and Human Rights Commission
•
Victorian Institute of Forensic Medicine
•
Victorian Law Reform Commission
•
Victorian State Emergency Service Authority.
Operating statement for the year ended 30 June 2012
Department of Justice
2011–12
Actual
($ million)
2011–12
Variation
Published
(a)
Budget
%
($ million)
Income from transactions
Output appropriations
3,977.4
4,121.7
(3.5)
Special appropriations
115.1
130.0
(11.5)
92.3
99.9
(7.6)
4.0
6.1
(34.4)
63.3
87.4
(27.6)
0.2
0.0
100.0
33.3
22.4
48.7
Interest
Sale of goods and services
Grants
Fair value of assets and services received free of charge or for
nominal consideration
Other income
Total income from transactions
4,285.6
4,467.5
(4.1)
2,310.4
2,232.8
3.5
160.6
193.3
(16.9)
39.5
46.4
(14.9)
Grants and other transfers
358.4
390.7
(8.3)
Capital asset charge
186.9
186.9
0.0
Other operating expenses
1,218.2
1,380.1
(11.7)
Total expenses from transactions
4,274.0
4,430.2
(3.5)
11.6
37.2
(68.8)
9.0
10.7
(15.9)
(18.3)
0.0
(100.0)
(9.3)
10.7
(186.9)
2.3
48.0
(95.2)
(15.5)
0.0
(100.0)
5.1
0.0
100.0
(10.4)
0.0
(100.0)
(8.1)
48.0
(116.9)
Expenses from transactions
Employee benefits
Depreciation and amortisation
Interest expense
Net result from transactions (net operating balance)
Other economic flows included in net result
Net gain/(loss) on non-financial assets
Other gains/(losses) from economic flows
Total other economic flows included in net result
Net result
Other economic flows – other non-owner changes in equity
Asset revaluation reserve
Other
Total other economic flows – other non-owner changes in
equity
Comprehensive result
(a)
Variation between 2011–12 Actual and 2011–12 Published Budget
Balance sheet as at 30 June 2012
Department of Justice
2011–12
Actual
($ million)
2011–12
Variation
Published
(a)
Budget
%
($ million)
Assets
Financial assets
Cash and deposits
113.8
158.7
(28.3)
Receivables
664.7
716.4
(7.2)
Other financial assets
421.7
417.9
0.9
1,200.2
1,293.0
(7.2)
Inventories
12.3
11.1
10.8
Non-financial assets classified as held for sale, including disposal
group assets
22.6
5.1
343.1
3,613.8
2,938.4
23.0
100.5
68.2
47.4
8.1
7.6
6.6
Total non-financial assets
3,757.3
3,030.4
24.0
Total assets
4,957.5
4,323.4
14.7
Payables
199.2
279.0
(28.6)
Borrowings
429.2
658.9
(34.9)
Provisions (b)
653.4
608.6
7.4
Total financial assets
Non-financial assets
Property, plant and equipment
Intangible assets
Other
Liabilities
Total liabilities
1,281.8
1,546.4
(17.1)
Net assets
3,675.7
2,777.0
32.4
637.0
652.6
(2.4)
Reserves
1,560.7
554.1
181.7
Contributed capital
1,478.0
1,570.3
(5.9)
Total equity
3,675.7
2,777.0
32.4
Equity
Accumulated surplus/(deficit)
(a) Variation between 2011–12 Actual and 2011–12 Published Budget
(b) Includes employee costs and superannuation
Statement of changes in equity for the year ended 30 June 2012
Department of Justice
2011–12
Actual
($ million)
2011–12
Published
Budget
($ million)
Variation
(a)
%
629.6
604.6
4.1
(8.1)
48.0
(116.9)
Accumulated surplus/(deficit)
Opening balance
Comprehensive result
Transactions with owners in their capacity as owners
Closing balance
15.5
0.0
100.0
637.0
652.6
(2.4)
1,380.9
1,379.8
0.1
97.1
190.5
(49.0)
1,478.0
1,570.3
(5.9)
1,576.2
554.1
184.5
Contributions by owners
Opening balance
Transactions with owners in their capacity as owners
Closing balance
Asset revaluation reserve
Opening balance
Transactions with owners in their capacity as owners
(15.5)
0.0
(100.0)
Closing balance
1,560.7
554.1
181.7
Total equity
3,675.7
2,777.0
32.4
(a) Variation between 2011–12 Actual and 2011–12 Published Budget
Cash flow statement for the year ended 30 June 2012
Department of Justice
2011–12
Actual
($ million)
2011–12
Variation
Published
(a)
Budget
%
($ million)
Cash flows from operating activities
Receipts
Receipts from Government
4,097.3
4,255.9
(3.7)
Receipts from other entities
85.6
96.7
(11.5)
Interest received
94.2
99.3
(5.1)
Other receipts
28.3
15.5
82.6
Total receipts
4,305.4
4,467.4
(3.6)
(358.2)
(391.2)
(8.4)
(3,518.5)
(3,577.5)
(1.6)
(186.9)
(186.9)
0.0
(39.3)
(46.1)
(14.8)
Payments
Payments of grants and other transfers
Payments to suppliers and employees
Capital asset charge
Interest and other costs of finance paid
Total payments
(4,102.9)
(4,201.7)
(2.4)
202.5
265.6
(23.8)
Net investment
(232.6)
(96.2)
141.8
Payments for non-financial assets
(215.0)
(353.6)
(39.2)
31.3
34.0
(7.9)
(21.7)
0.0
(100.0)
(438.0)
(415.8)
5.3
98.0
190.5
(48.6)
Repayment of finance leases
(27.4)
(22.4)
22.3
Net borrowings
182.8
Net cash flows from/(used in) financing activities
253.4
162.5
55.9
Net increase/(decrease) in cash and cash equivalents
17.9
12.4
44.4
Cash and cash equivalents at beginning of the financial year
95.9
146.3
(34.4)
113.8
158.7
(28.3)
Net cash flows from/(used in) operating activities
Cash flows from investing activities
Proceeds from sale of non-financial assets
Net loans to other parties
Net cash flow from/(used in) investing activities
Cash flows from financing activities
Owner contributions by State Government
Cash and cash equivalents at end of the financial year
(5.7) (3,307.0)
(a) Variation between 2011–12 Actual and 2011–12 Published Budget
Administered items statement for the year ended 30 June 2012
Department of Justice
2011–12
Actual
($ million)
2011–12
Variation
Published
(a)
Budget
%
($ million)
Administered income
Appropriations - Payments made on behalf of the State
41.1
54.5
(24.6)
Special appropriations
46.9
57.2
(18.0)
170.8
150.3
13.6
Grants
3.2
19.5
(83.6)
Interest
0.7
0.0
100.0
Other income
2,531.2
2,489.2
1.7
Total administered income
2,793.9
2,770.7
0.8
Expenses on behalf of the State
23.9
13.1
82.4
Grants and other transfers
37.2
52.6
(29.3)
Payments into the Consolidated Fund
2,804.0
2,507.4
11.8
Total administered expenses
2,865.1
2,573.0
11.4
(71.2)
197.6
(136.0)
0.7
0.7
0.0
Net gain/(loss) on financial instruments and statutory
receivables/payables
(267.8)
(164.8)
62.5
Total other economic flows included in net result
(267.1)
(164.1)
62.8
Net result
(338.3)
Sale of goods and services
Administered expenses
Income less expenses
Other economic flows included in net result
Net gain/(loss) on non-financial assets
33.5 (1,109.9)
Other economic flows – other movements in equity
Other movements in equity
(0.6)
0.0
(100.0)
Total other economic flows – other movements in equity
(0.6)
0.0
(100.0)
Comprehensive result
(338.9)
33.5 (1,111.6)
Administered assets
Cash and deposits
52.7
72.3
(27.1)
Receivables
714.1
613.8
16.3
Other assets
(3.0)
10.8
(127.8)
763.8
696.9
9.6
612.4
234.7
160.9
2.2
2.0
10.0
Total administered liabilities
614.6
236.6
159.8
Net assets
149.2
460.3
(67.6)
(1.5)
(1.9)
(21.1)
Accumulated surplus/(deficit)
150.7
462.2
(67.4)
Total equity
149.2
460.3
(67.6)
Total administered assets
Administered liabilities
Payables
Provisions
Equity
Contributed Capital
(a) Variation between 2011–12 Actual and 2011–12 Published Budget
Appendix D
Victorian Industry Participation Policy, audit
and risk, consultancies
Risk Attestation for the Department of Justice 2011-2012
The Department of Justice 2011-2012 attestation is supported by:
a. maturation of departmental risk management frameworks, processes, policy and
templates, supported by the establishment of a stand alone Risk and Audit Directorate of
the department
b. strengthened risk management attestation processes at departmental, divisional and
business unit levels, which include validation of key controls and treatment strategies,
and the increased use of risk workshops to improve capability
c. improved reporting to key governance and accountability functions.
The department’s Audit and Risk Management Committee plays an important role as part of
the department’s approach to risk management governance and helps to ensure that
departmental systems for identifying and monitoring risks are operating as intended.
Attestation
I, Claire Noone, Acting Secretary of the Department of Justice, certify that the Department of
Justice is developing and progressively implementing risk management processes that are
consistent with the International Risk Management Standard and the Victorian Government
Risk Management Framework. Operating in the context, as set out above, an internal control
system is being progressively matured to enable the department’s Executive to understand,
manage and satisfactorily control risk exposures.
The Department of Justice Audit and Risk Management Committee endorses this assurance
and that the risk profile of the Department of Justice has been reviewed within the last 12
months.
Kevin Quigley Chair Audit and Risk Management Committee
Date 27 July 2012
Dr Claire Noone Acting Secretary Department of Justice
Date 30 July 2012
Victorian Industry Participation Policy
The Victorian Industry Participation Policy (VIPP) applies to all government projects with a
value of more than $3 million in metropolitan Melbourne and more than $1 million in regional
Victoria. All short-listed bidders who fall within the VIPP guidelines are required to complete
a statement outlining the level of local content, and possible skills and technology transfers
the project could create. If two or more bidders are found to offer equivalent value for money
in the tender evaluation phase, the policy statements are used to identify the bidder with the
best outcomes for Victorian industry.
New contracts in 2011-12 to which the VIPP applied
Contracts
Regional/metro
Value
% Skills and technology content
Jobs
($m)
Local transfer
Transfer of specialist forensic
100 alcohol and other drug treatment to
new employees
Services Agreement Alcohol
and Other Drug Programs
Regional and
Metro
44.28
Services Agreement,
Primary Health Services
Regional and
Metro
378.2 105 100
32
Training opportunities for new staff
including graduate nurses
Swan Hill Harness Racing
Track Redevelopment
Regional
1.170
7
100 Nil
Swan Hill Racing
Precinct Lighting
Regional
1.741
11
90 Ongoing training during works
Disclosure of major contract compliance
The department has disclosed all contracts entered into during 2011-12 for goods and
services and construction greater than $100,000 (inc GST). The disclosed contracts can be
viewed at www.tenders.vic.gov.au.
Where contracts exceed $10 million, the contracts were disclosed (in part or full) except for
certain material that is categorised within one or more criteria contained in Part IV of the
Freedom of Information Act 1982.
Summary of consultancies engaged in 2011-12
Consultancies with a value less than $100,000
There were six new consultancies engaged with a value less than $100,000.
Total
approved
project
($ ex GST)
Business unit
Consultant
Project
Neighbourhood
Justice Centre
Richmond
State Action Citizens Jury in Richmond
Group
Expenditure
Future fee
2011-12
($ ex GST)
($ ex GST)
$41,995
$10,060
$31,935
Hunter
Courts and
Consulting
Tribunals Group
Group
Development of Senior
Managers’ Group Action
Plan
$11,000
$6,800
$4,200*
Courts and
Effective
Tribunals Group Change
Evaluation of the Family
Court Intervention Program
$90,000
$0.00
$90,000
Therapeutic
Justice team
KPMG
Evaluation of the
Assessment and Referral
Court List
$90,000
$0.00
$90,000
Strategic Policy
and Legislation
Ernst and
Young
PSIO Act Evaluation
$15,000
$0.00
$15,000
Security Risk Assessment
and Advice for the
Establishment of the Public
Interest Monitor and
Victorian Inspectorate
$41,000
$0.00
$41,000
Integrity Reform Trusted
Project
Impact
* Consultancy completed
NOTE: Consultancy expenditure to end May 2012
Consultancies with a value greater than $100,000
There were two new consultancies with a value of over $100,000.
Total approved
project
($ ex GST)
Expenditure
2011-12
($ ex GST)
Future fee
($ ex GST)
Evaluation of
Neighbourhood
Justice Centre
$150,000
$0.00
$150,000
Sentence
Management Review
$115,954
$0.00
$115,954
Business unit
Consultant Project
Courts and
Tribunals
Group
KPMG
Corrections
Victoria
Cube
Appendix E
Environmental performance and targets
In accordance with Financial Reporting Direction 24C (FRD 24C), the department is required
to report annually on its environmental performance. The direction sets minimum reporting
requirements for office-based activities. Since 2007-08, the department has expanded its
reporting criteria to include operational areas such as correctional centres, courts and
Justice Service Centres. Ninety-one per cent of the department’s environmental impacts are
from operational areas.
Highlights of the department’s environmental program during 2011-12 are:
•
the Secretary’s Environmental Initiatives Fund earned a commendation from the
Commissioner for Environmental Sustainability in the 2012 Strategic Audit Report. This
initiative is in its fifth year of operation and encourages staff to implement initiatives to
reduce operational environmental impacts. During the year, 20 projects, ranging from
renewable energy, water and waste-monitoring projects to educational programs, have
been supported.
•
the department worked with the Department of Sustainability and Environment (DSE) to
develop and test a Whole of Victorian Government (WOVG) Electronic Data
Management System (EDMS). The objective of the EDMS is to improve the consistency
of environmental reporting and benchmarking for the State Government.
•
the delivery of environmental legal requirements training sessions to correctional staff
representing all prison industries. The sessions were designed to assist staff to comply
with the Environmental Protection Agency’s requirements for industrial operations.
Ninety-one per cent of participants thought the training significantly raised their
awareness of compliance obligations.
•
the development of an operational Environmental Management Plan (EMP) for 2012-13.
The environment team facilitated a workshop for all operational business units and
regional representatives in order to develop and capture environmental actions in the
department’s annual EMP.
•
ten general environmental training sessions and presentations were delivered to regional
and corporate business units.
•
the promising results from the annual Justice for the Environment survey: on average, 38
per cent of staff used public transport to travel to work over a period of one week; more
than 70 per cent of staff dispose of their waste in the appropriate recycling bins.
The following information relates to the department’s achievements during 2011-12 within
the key environmental focus areas.
Energy
The variety of energy reduction projects implemented this year has assisted the department
to exceed its three per cent energy reduction target. Energy use per square metre (m2) for
office and operational facilities combined has declined by eight per cent compared with
2006-07 levels.
Examples of energy reduction projects include the:
•
installation of solar panels to support the operation of farm equipment at Tarrengower
Prison
•
installation of solar hot water services in accommodation units at Wulgunggo Ngalu
Learning Place
•
fitting of LED (light emitting diode) lighting and occupancy sensors at an office, two
courts, two complexes and four correctional centres
•
inclusion of ecologically sustainable design (ESD) elements in the refurbishment of the
Mildura Justice Service Centre, Loddon region; for example, double-glazed windows to
reduce cooling and heating requirements
•
de-lamping of light fittings at three offices to reduce energy usage.
The 2012-13 energy target (office and operational facilities):
•
achieve a two per cent decrease in megajoules (MJ) per m2 compared to 2006-07 levels.
Water
The 2011-12 target for water was a two per cent reduction of 2006-07 levels; however, due
to the easing of water restrictions in March 2011, this target was not achieved.
Examples of the department’s water reduction initiatives include:
•
real time metering at Melbourne Magistrates’ Court
•
real time sub-metering at Dame Phyllis Frost Centre to help identify potential leaks and
understand water use patterns to assist in water management
•
installation of an ozone laundry at the Dame Phyllis Frost Centre.
The 2012-13 water target (office and operational facilities):
•
introduce water use monitoring at a recently expanded correctional site.
Paper
The department’s paper reduction strategies focus on changing staff behaviour and business
processes. Examples of initiatives this year include:
•
the Box Hill Justice Service Centre has changed its processes so that it receives
electronic Working With Children Check results. This has led to a 38 per cent reduction in
paper use.
•
a PIN print program trialled in the Gippsland region to reduce the ‘orphaned document
syndrome’ increased compliance with privacy requirements and reduced paper use by 57
per cent during the first and second quarter of this year
•
printer settings were adjusted to default to double-sided printing
•
paper reduction initiatives were included in all Regional Environmental Action Plans
•
the 2011-12 paper reduction target was to increase the A4 paper recycled content to 75
per cent or greater. The department has exceeded this target, with 84 per cent of paper
having a recycled content of 75 per cent or more.
The 2012-13 paper target (office and operational facilities):
•
ninety per cent of all white A4 paper purchased through the WOVG stationery provider to
have at least 80 per cent recycled content.
Procurement
The department continues to implement its Sustainable Procurement Policy by:
•
conducting a review of timber purchased on behalf of industries within correctional
centres in order to increase the level of sustainable timber purchased
•
encouraging departmental printing suppliers to be accredited to the Finsbury Green (the
Victorian Government’s print manager) star rating system. This system rates suppliers
based on criteria such as the use of environmentally friendly materials and maintaining
an operational Environmental Management System.
•
including environmental sustainability clauses within operational contracts
•
the 2011-12 target was to capture the ‘green spend’ on stationery purchased via
Corporate Express. This target is being achieved by tracking expenditure reports.
The 2012-13 procurement target (office and operational facilities):
•
embed ESD features within major construction, demolition and retrofit projects.
Sustainable transport
The department is committed to reducing the impact of operational travel on the environment
by:
•
encouraging the use of public transport for business purposes through the provision of
myki tickets
•
increasing the use of teleconferencing by providing appropriate facilities
•
encouraging participation in forums and training using ‘webinars’
•
the department’s 2011-12 target was to develop baseline data indicating the level of
sustainable transport for work-related travel. Due to a change of priorities, efforts were
redirected to other environmental targets and this target was not met.
The 2012-13 transport target (office and operational facilities):
• increase accessibility and use of videoconferencing facilities at head office.
Waste
The department is committed to minimising waste generation from its offices and operational
facilities. It has developed a five-year waste management strategy that aims to increase
recycling and improve procurement practices.
The department’s 2011-12 target was to make recycling systems available at 70 per cent of
sites. The department has achieved this target and aims to expand these systems over the
coming year.
Examples of waste reduction projects include:
•
the development of waste reduction action plans for five correctional centres, including
tracking waste generation against an established baseline, and communication and
education campaigns to encourage behaviour change
•
training staff about waste reduction strategies based on site-specific audit
recommendations. This has occurred in five courts, three correctional centres and six
Justice Service Centres.
•
establishment of industrial worm farms at several Justice Service Centres and
correctional centres.
The 2012-13 waste target (office and operational facilities):
•
increase the number of locations that have organic waste systems to 25 per cent.
Training and awareness
New staff are introduced to the environment program at departmental induction sessions.
The sessions show staff how they can reduce the department’s environmental impacts.
The environment team uses available social media (for example, yammer) to raise
awareness of all environment-related news and training.
Training is available and is able to be tailored to meet the needs of a particular region or
business unit; for example, environmental catalyst training has been designed to support
regional representatives and business coordinators who have an environmental advocacy
role within the department.
The Community Correctional Services unit collaborates with universities, the community and
local governments to develop and implement appropriate offender training and initiatives. An
example of this is the award-winning Green Wheels of Justice project, which arranged for
offenders to repair and refurbish donated bicycles to encourage sustainable transport within
the community.
The 2011-12
target was to raise staff awareness of the environmental management plan
(EMP) and regional environmental action plans (REAPs) to over 50 per cent. The 2012
survey results indicate that 48 per cent of staff are aware of these plans.
The 2012-13 training and awareness target (office and operational facilities):
•
monitor staff awareness of the environmental management program.
Environmental performance report
The following data has been prepared in accordance with Financial Reporting Direction 24C
of the Financial Management Act 1994, and the Global Reporting Initiative indicators EN3,
EN4, EN8, EN16, EN17, EN22 and EN29.
The department’s environmental performance data for office-based and operational activities
has been separated to provide a clear picture of the outcomes of actions across Justice.
Data used in the 2011-12 report is derived from information received between April 2011 and
March 2012.
The office-based environment
The department provides administrative services from 42 office locations across the state,
including a central office complex in Melbourne, regional offices and 16 Justice Service
Centres. These offices accommodate up to 3,500 staff members. A number of the smaller
offices are open for as little as half a day once a fortnight, and are co-located within host
buildings such as council buildings. In these cases, data is not separately billed or
apportioned and cannot be reported on.
Table 1: Summary trend report for office facilities
2011-12 trend
2011-12 trend
2006-07 2008-09 2009-10 2010-11 2011-12 compared to 2006- compared to 201007 (per cent)
11 (per cent)
Energy (MJ/m2 )
476
336
333
335
335
-30
0
Waste (kg/FTE)
73
69
69
73
66
-10
-10
Paper (reams/FTE)
21
21
20
22
25
19
13
Water (kL/FTE)
12
12
12
13
13
8
0
0.33
0.25
0.24
0.24
0.23
-30
-4
Transportation fleet
(tonnes CO2e/1,000km)
Notes
FTE: Full Time Equivalent
At sites where a complete year of bills is not available, data has been extrapolated.
Data has been extrapolated to reflect a complete year of usage at sites that do not have the data sets available.
Table 2: Office-based energy use 2011-12
Total energy usage segmented by primary source — megajoules (MJ)
Electricity
17,462,198
Electricity (GreenPower)
1,382,692
Natural gas
3,238,085
LPG
-
Total
22,082,975
Total greenhouse gas emissions segmented by primary source (tonnes of CO2e)
Electricity
6,645
Electricity (GreenPower)
-
Natural gas
179
LPG
-
Total
6,825
Energy used per FTE (MJ /FTE)
7,493
Energy used per unit of office space (MJ/m2)
335
Cost of GreenPower ($)
16,930
GreenPower purchased (per cent)
6
Notes
Office-based energy data covers 47 per cent of the total department’s FTE and 18 per cent of all department locations.
Totals include DSE’s percentage bulk purchase of GreenPower electricity; the cost of this is detailed in the notes for Table 7:
Total energy usage 2011-12. Since June 2011, the department has not purchased GreenPower as it is no longer a mandatory
requirement. This has reduced GreenPower consumption by 12 per cent.
Table 3: Office-based waste 2011-12
Description
Total
Per FTE
Landfill (kg)
33,305
14.9
Recycling (kg)
102,453
45.9
Compost (kg)
10,500
4.7
146,258
65.6
Recycling rate (per cent)
77
-
Greenhouse emissions from waste to landfill (tonnes of CO2e)
40
-
Total (kg)
Notes
Waste data is based on waste audits covering 33 per cent of the department’s total FTE and nine per cent of departmental
locations.
A five-day waste audit was undertaken at 121 Exhibition Street, covering 29 per cent of the department’s FTE. Three one-day
audits occurred at two regional offices and one metro office location.
The waste data has been extrapolated in accordance with FRD 24C guidelines to reflect a complete year’s waste stream.
Data does not include e-waste (computers, telephones and multi-functional devices).
Table 4: Office-based paper use 2011-12
Description
2011-12
Reams
73,204
Reams per FTE
25
Recycled content (per cent)
>75 per cent
90
50–75 per cent
-
<50 per cent
10
Greenhouse gas emissions associated with paper use (tonnes CO2e)
348
Notes
Paper usage data was provided by the WOVG supplier, Corporate Express.
Paper usage in the ‘less than 50 per cent recycled content’ category includes mainly A3 white paper and A4 coloured paper.
Table 5: Office-based potable water use 2011-12
Description
2011-12
Per year (kL)
35,651
Per FTE (kL)
13
Per m 2 (kL)
0.6
Notes
Office-based water data covers 46 per cent of the department’s FTE and 18 per cent of the department’s locations.
Combined operational and office-based environmental performance
Since 2007-08, the department has expanded its environmental reporting to include
operational areas.
Due to the unique and diverse services provided by the department, the combined
operational and office-based data collected is not comparable with other departments. Data
on energy use and water consumption is managed and provided directly by service
providers.
Operational areas include correctional centres, courts and complexes (Justice Service
Centres and a combination of other office services and court facilities). The office-based
data in tables 2–5 has been included to present the total departmental environmental
performance.
The department has built and upgraded several buildings. This increase in operational areas
will affect the department’s energy and water use.
Table 6: Summary trend report for combined operational and office-based facilities
2006- 07
2008-09 2009-10 2010-11 2011-12
2011-12 trend
compared to
2006-07 (per
cent)
2011-12 trend
compared to
2010-11 (per
cent)
Energy ( MJ/m2)
864
824
804
877
796
-8
-9
Paper
(reams/FTE)
15
18
17
17
19
27
12
1.07
1.12
1.10
1.11
1.19
11
7
Water (kL/m2)
Notes
Sites where a complete year of bills is not available have been extrapolated to reflect a complete year of usage.
Data has been extrapolated to reflect a complete year of usage at sites that do not have the data sets available.
Table 7: Total energy usage 2011-12
Description
2011-12
Total energy usage segmented by primary source (MJ)
Electricity
Electricity (GreenPower)
Natural gas
131,544,119
16,713,015
100,265,884
LPG
43,571,916
Total
292,094,934
Total greenhouse gas emissions segmented by primary source (tonnes of CO2e)
Electricity
Electricity (GreenPower)
50,425
-
Natural gas
5,548
LPG
2,850
Total
58,823
Cost of GreenPower ($)
GreenPower purchased (per cent)
241,673
14
Notes
Operational energy data covers 54 per cent of the department’s FTE and 82 per cent of the department’s total locations. The
office energy data covers six per cent of the department’s FTE and eight per cent of the department’s total locations.
Prisons – residential facilities that operate 24 hours a day – are one of the State’s largest energy users. Totals provided have
not been apportioned against staff or prisoner numbers.
Table 8: Total department paper usage 2011-12
Description
Correctional centres Courts Complexes Office-based
Reams
Total
19,726
32,926
8,650
73,204
133,87
6
76
79
76
90
84
-
-
-
-
-
24
21
24
10
16
94
153
41
348
636
Recycled content (per cent)
>75 per cent
50-75 per cent
<50 per cent
Greenhouse gas emissions associated
with paper use (tonnes CO2e)
Notes
Paper usage data was provided by the WOVG supplier, Corporate Express.
Paper not purchased through the WOVG supplier is unaccounted for.
Paper usage in the ‘less than 50 per cent recycled content’ category includes mainly A3 white paper and A4 coloured paper.
The totals provided have not been apportioned against staff or prisoner numbers.
Table 9: Total department potable water usage 2011-12
Kilolitres
Kilolitres/m2
Correctional centres
Courts
Complexes
Office-based
Total
339,996
37,235
8,606
37,443
423,280
1.93
0.37
0.46
0.60
1.19
Notes
Operational water data covers 54 per cent of the department’s total FTE and 80 per cent of the department’s total locations.
Prisons – large residential facilities that operate 24 hours a day – are one of the State’s largest water users; however available
controls give limited results. Totals provided are not apportioned against staff or prisoner numbers.
Table 10: Total department transportation (vehicle fleet performance by fuel type)
2011-12
Description
Passenger fleet
Other
Total
Judicial vehicles
Fuel consumption (megajoules)
Petrol
23,663,760
4,989,627
28,653,387
18,755,618
Diesel
36,054
8,325,790
8,361,844
66,228
LPG
1,691,055
528,995
2,220,050
40,292
E-10
107,359
97,587
204,950
125,313
Total
25,498,228
13,941,999
39,440,227
18,987,451
8,714,051
1,310,261
10,024,313
4,871,627
Distance travelled (kilometres)
Petrol
Diesel
9,830
1,888,606
1,898,436
19,572
LPG
463 ,583
130, 275
593,858
11,316
E-10
32,415
29,462
61,877
37,985
Total
9,219,880
3,358,605
12,578,484
4,940,500
Greenhouse gas emissions (tonnes CO2e)
Petrol
1,709
360
2069
1355
Diesel
2.71
65
628
5
LPG
110
34
145
3
E-10
0.03
6
6
8
Total
1,822
1,026
2,848
1,371
Greenhouse gas emissions efficiency (tonnes CO2e/1,000km)
Petrol
0.20
0.28
0.21
0.28
Diesel
0.28
0.33
0.33
0.25
LPG
0.24
0.27
0.24
0.23
E-10
0.00
0.22
0.10
0.22
Total
0.20
0.31
0.23
0.28
Notes
The Total column is the total value for ‘Passenger Fleet’ and ‘Other’.
Fleet data is sourced from vehicle logbooks and fuel purchase records (both fuel cards and petty cash records) (approved fleet
growth is not included). Departmental fleet data includes a number of statutory entities.
Fleet data is separated into passenger vehicles and ‘other’. ‘Other’ includes optional reporting of commercial vehicles and the
departmental executive fleet. Judicial vehicles (judges, VCAT members and magistrates) are reported separately and not
included in the department’s total as required by FRD 24C. The department is unable to influence judicial vehicle allocations.
Table 11: Total department transportation (international and domestic air travel)
2011-12
Description
Total
Distance travelled (kilometres)
1,837,883
Greenhouse gas emissions (tonnes CO2e)
1,189
Notes
Departmental air travel data includes a number of statutory entities, excluding the Office of Public Prosecutions, which
independently discloses its air travel.
Table 12: Total department transportation (sustainable transport) 2011-12
Option
Total (% of FTE staff)
Public transport
37.7
Cycle/walk
8.5
Drove alone
35.7
Drove with at least one passenger or travelled as a passenger
10.7
Other (e.g. working from home)
7.4
Notes
Sustainable transport information is taken from the department’s environment survey completed in June 2012.
Table 13: Departmental greenhouse gas inventory (tonnes CO2e) 2011
-12
Associated with
Energy use
Office-based
Correction centres
Courts
Complexes
Total
6,694
37,710
13,241
3,323
60,968
Vehicle fleet
2,848
Air travel
1,189
Waste production
40
Paper use
636
Total
65,681
Notes
Greenhouse gas emissions are based on the federal Department of Climate Change and Energy Efficiency National
Greenhouse Gas emissions factors, July 2011.
Appendix F
People management
Workforce data
Staffing numbers (FTE)
30 June 2011
30 June 2012
Executive Management
10.6
7.6
542.5
0
Police, Emergency Services & Corrections
Police & Emergency Management
0
87.5
Corrections, Health & Crime Prevention
0
505.1
3,125.3
3,170.8
Strategic Projects & Planning
311.3
318.3
Consumer Affairs
450.5
421.8
Strategy Policy & Legislation (formerly Legal & Equity)
383.1
341.7
1,591.1
1,548.8
478.7
408.7
Regional & Executive Services
Courts
Community Operations & Strategy
Gaming & Racing
Total
265.5
87.7
7,158.6
6,898.0
Variations can be attributed, in part, to:
Machinery of Government change of employees from Responsible Alcohol Victoria to Victorian Commission for Gambling &
Liquor Regulation.
Sustainable Government Initiative.
Fixed term &
casual
Ongoing
Employees (Head
Full time
count)
(Head count)
Part time
(Head count)
Full time
equivalent (FTE)
Full time
equivalent (FTE)
As at 30
June 2011
6,516
5,901
615
6,283.9
874.7
As at 30
June 2012
6,440
5,804
636
6,203.1
694.9
As at 30 June 2011
Ongoing
As at 30 June 2012
Fixed term & Casual
Ongoing
Fixed term & Casual
Headcount
FTE
FTE
Headcount
FTE
FTE
Male
2,970
2,946.2
405.0
2,905
2,882.5
292.9
Female
3,546
3,337.7
469.7
3,535
3,320.6
402.0
358
350.5
113.8
313
307.0
87.4
25–34
1,654
1,600.4
333.9
1,626
1,571.5
263.1
35–44
1,640
1,552.9
178.3
1,622
1,524.5
147.5
45–54
1,665
1,617.7
168.4
1,640
1,594.1
121.2
55–64
1,081
1,052.9
74.8
1,108
1,083.1
66.9
118
109.5
5.5
131
122.9
8.8
Gender
Age
Under 25
Over 64
As at 30 June 2011
Ongoing
Classification
VPS 1
As at 30 June 2012
Fixed term &
Casual
Fixed term &
Casual
Ongoing
Employees (Head
count)
Employees
(FTE)
Employees (FTE)
Employees (Head
count)
Employees
(FTE)
Employees (FTE)
15
10.9
1.0
11
7.1
0.7
VPS 2
977
915.7
165.0
916
860.7
130.2
VPS 3
843
810.8
154.9
783
746.9
128.1
VPS 4
650
624.4
76.7
626
601.9
42.2
VPS 5
681
656.7
84.2
640
611.8
53.3
VPS 6
571
551.3
31.6
556
535.3
23.3
STS
14
14.0
-
17
17.0
-
Executives
60
59.5
1.0
52
51.5
-
Trainee Registrar
158
153.6
1.0
163
161.8
-
Deputy Registrar
49
46.4
1.0
56
53.8
-
Registrar Grade 3
173
149.1
6.0
179
153.2
-
Registrar Grade 4
29
27.7
1.0
33
31.8
0.6
Registrar Grade 5
17
16.3
-
22
21.0
-
Registrar Grade 6
22
22.0
-
24
24.0
-
Clerks of Court
Community Corrections Officers
Trainee CCO
132
128.5
41.6
144
137.2
54.3
CCO
43
39.5
0.8
31
27.0
-
Leading CCO
129
126.8
7.0
182
178.5
5.0
Senior CCO
106
99.0
-
113
106.1
1.0
Officer in Charge
19
18.8
-
20
19.6
-
Location Manager
11
11.0
-
14
14.0
1.0
General Manager
10
10.0
-
9
9.0
-
Custodial Officers
COG 1
-
-
44.4
2
2.0
16.0
COG 2a
889
882.9
235.9
934
928.9
224.9
COG 2b
433
431.9
2.7
440
438.3
1.0
COG 3
144
144.0
-
141
141.0
1.0
COG 4
34
34.0
-
35
35.0
-
COG 6
9
9.0
-
9
9.0
1.0
Sheriff’s Officer
62
62.0
-
51
51.0
-
Senior Sheriff’s
Officer
87
86.3
-
91
90.0
-
Supervisor
20
19.7
-
21
20.7
-
Regional Manager
8
8.0
-
9
9.0
-
Deputy Sheriff
2
2.0
-
2
2.0
-
Allied Health
82
78.6
7.8
88
82.3
10.3
Legal Officers
12
11.2
1.0
10
9.2
-
Other
25
22.3
10.1
6
5.5
1.0
Sheriff’s Officers
Notes
All figures reflect active employees in the last pay period of June each year.
The figures exclude those persons on leave without pay or absent on secondment, external contractors/consultants, temporary
staff employed by employment agencies, and a small number of people who are not employees but appointees to a statutory
office, as defined in the Public Administration Act 2004 (e.g. persons appointed to a non-executive board member role, to an
office of commissioner, or to a judicial office).
‘Ongoing employee’ means people engaged on an open-ended contract of employment and executives engaged on a standard
executive contract who were active in the last pay period of June.
The following agencies are discrete agencies within the Justice portfolio. The heads of these agencies are Public Service Body
Heads who employ public servants independent of the departmental Secretary. These agencies are required to produce their
own annual reports. Employee numbers for these agencies are published in those annual reports:
• Office of Police Integrity
• Office of Public Prosecutions
• Victoria Police
• Victorian Electoral Commission
• Victorian Government Solicitor’s Office
• Victorian Privacy Commission
• Victorian Equal Opportunity and Human Rights Commission
• Special Investigations Monitor
• Victorian Commission for Gambling and Liquor Regulation.
Reconciliation of executive numbers at 30 June 2012
The number of executive officers in the report of operations is based on the number of
executive positions that are occupied at the end of the financial year. The remuneration of
executives as reported in note 28 of the financial statements lists the actual number and
remuneration paid to executive officers over the course of the reporting period. The total
annualised employee equivalent represents the equivalent to all executive officers working
38 ordinary hours per week for the reporting period. The note does not distinguish between
executive levels, nor does it disclose separations, vacant positions, executives whose
remuneration is below $100,000, nor does it include the Accountable Officer. Separations
are those executives who have left the department during the financial year.
Disclosures in the report of operations contain information on:
•
executive classifications
•
gender composition of the classifications
•
variations between the current and previous reporting period.
The reconciliation of executive numbers between the report of operations and remuneration
of executives is to improve the transparency and completeness of the information that is
disclosed. For executive numbers across the Victorian Public Service, the department has
included executive numbers for all portfolio entities.
Executive officers definition
For a department, an executive officer is a person employed as an executive under Part 3,
Division 5 of the Public Administration Act 2004. The total group of executives is classified
into two distinct categories based on the following definitions:
•
ongoing executives are executives who are responsible for functions or outputs that are
expected to be ongoing at the reporting date
•
special projects executives are executives who are employed for a specific project. These
projects are generally for a fixed period and relate to a specific government priority.
For portfolio entities, an executive officer is a person employed as an executive officer at an
annual remuneration rate not less than an executive officer employed by a department.
The definition of an executive officer does not include Governor-in-Council appointments as
statutory office holders.
Portfolio entities definition
A portfolio entity is defined as a public entity under the Public Administration Act 2004.
The following tables disclose the executive officers of the department and its portfolio entities
for 30 June 2011:
•
table 1 reports the number of executive officers in the categories of ongoing and special
projects and the total numbers of executive officers for the department
•
table 2 provides a breakdown of executive officers according to gender of male and
female for the categories of ongoing and special projects
•
table 3 provides a reconciliation of executive numbers between the report of operations
and remuneration of executives as reported in note 28 of the financial statements
•
table 4 provides the total executive numbers for the department’s portfolio entities.
Tables 1 to 4 also report the variations between the current and previous reporting periods
and current vacancies.
Table 1: Number of executive officers classified into ongoing and special projects
All
Ongoing
Special projects
Classification
No.
Var
No.
Var
No.
Var
Secretary
1
-
1
-
-
-
EO1
1
-1
1
-1
-
-
EO2
28
-2
27
-2
1
-
EO3
34
-3
34
-1
-
-2
Total
64[a]
-6
63
-4
1
-2
[a] Includes seven vacancies at 30 June 2012
Table 2: Breakdown of executive officers into gender for ongoing and special projects
Ongoing
Male
Classification No.
Female
Special projects
Vacancies
Male
Female
Vacancies
Var
No.
Var
No.
Var
No.
Var
No.
Var
No.
Var
Secretary
-
-
1
-
-
-
-
-
-
-
-
-
EO1
1
-
-
-
-
-1
-
-
-
-
-
-
EO2
17
2
9
-2
1
-2
-
-
-
-
1
-
EO3
13
-3
16
-2
5
4
-
-1
-
-
-
-1
Total
31
-1
26
-4
6
1
-
-1
-
-
1
-1
Table 3: Reconciliation of executive numbers
Add
2012
2011
Executives with total remuneration over $100,000[b]
58
66
Executives employed with total remuneration below $100,000
16
8
Accountable Officer (Secretary)
1
1
Vacancies at 30 June (Table 2)
7
7
-17
-9
Inactive executive officers[d]
-1
-3
Total executive officer numbers at 30 June[e]
64
70
Less Separations[c]
[b] Refer to note 28 of the financial statements.
[c] Includes four executive officers from the Victorian Commission for Gambling Regulation, who transferred to the Victorian
Commission for Gambling and Liquor Regulation.
[d] Inactive executives includes individuals on secondment or extended leave such as leave without pay, long service leave and
sick leave.
[e] Includes five executive officers from the Victorian Government Solicitor’s Office (which do not appear in the executive
numbers in this appendix as this agency provides a separate annual report).
Table 4: Number of executive officers for the department’s portfolio entities
Total positions
occupied
Portfolio Entities (VPS)
Vacancies
Male
Female
No.
Var
No.
Legal Services Commissioner
2
-
-
Var No. Var No. Var
-
2
1
-
-1
Office of Police Integrity
3
-1
1
1
2
-1
1
-
Office of Public Prosecutions
2
-
-
-
2
-
-
-
Office of the Chief Commissioner of Police
14
-1
5
1
7
1
7
-2
Victorian Institute of Forensic Medicine[f]
2
-
-
-
1
-
1
-
Total
23
-2
6
2
14
1
9
-3
[f] Non-executive staff from the Victorian Institute of Forensic Medicine appear in this appendix as their staff are appointed by
the Secretary to the Department of Justice, in accordance with the Public Administrations Act 2004.
Total Active
Portfolio Entities (Public Sector)
No.
Var
Male
No.
Var
Female
No.
Var
Consumer Utilities Advocacy Centre
1
-
-
-
1
-
Country Fire Authority
32
6
27
5
5
1
Emergency Services Telecommunications Authority
11
-
10
-
1
-
Greyhound Racing Victoria
5
1
5
1
-
-
Harness Racing Board of Victoria
8
-
7
-
1
-
Metropolitan Fire & Emergency Services Board
26
2
22
2
4
-
Responsible Gambling Advocacy Centre
1
-
-
-
1
-
Victoria Law Foundation
1
-
-
-
1
-
Victoria Legal Aid
7
-1
3
-
4
-1
Victoria State Emergency Service
5
-
2
-
3
-
Total
97
8
76
8
21
-
Notes to above tables:
‘Var’ is variation compared to 2010-11.
Recruitment Services
Youth Employment Scheme (formerly Victoria Works for Young People)
The department participates in the Youth Employment Scheme and is committed to
providing meaningful work experience and training to disadvantaged youth between the
ages of 15 and 24.
The scheme contributes to the Victorian Government’s goals and targets for education by
providing opportunities for young people to successfully complete a Cert III or IV qualification
while undergoing a 12-month paid work placement in various areas across the department.
In 2011-12, a total of 43 trainees were placed within the department, including five Koori
trainees.
Graduate recruitment and development scheme
The department is a participant in the Victorian Public Service Graduate Recruitment and
Development Scheme. The Graduate Program is a 12-month whole of government scheme
in which graduates participate in a structured learning and development program and
undertake three rotations across different departments.
In 2012, the department recruited 24 graduates. Included in this number were two Koori
graduates who were recruited through the department’s own Koori Graduate Program.
Continuing the department’s commitment to the viability of the VPS Graduate Program and
the recruitment of future leaders, the department aims to recruit 28 graduates for the 2013
graduate year, including a target of three Koori graduates.
Koori employment
The department participates in the Youth Employment Scheme and is committed to
providing meaningful work experience and training to disadvantaged youth between the
ages of 15 and 24.
The scheme contributes to the Victorian Government’s goals and targets for education by
providing opportunities for young people to successfully complete a TAFE qualification while
undergoing a 12-month paid work placement in various areas across the department.
In 2011-12, a total of 43 trainees were placed within the department, 52 per cent were from a
disadvantaged background and 13 per cent were Aboriginal and/or Torres Strait Islander
descent. The department will retain a large number of these trainees in VPS Grades 1 or 2
level positions.
The Koori Employment Team will further work with business units, executive reporting lines
and regional offices to build the overall capacity of the department to achieve the 2.5 per
cent employment target and strengthen cultural inclusion and competency.
People and Culture – learning and development
Justice learning
The Justice Learning team, within People and Culture, manages the design and delivery of
various training programs across the department. In 2011-12 there were 126 sessions
delivered, totalling 193 days to approximately 1,900 staff. Sessions are regularly delivered in
regional locations such as Mildura, Echuca, Ballarat and Wangaratta. The Justice Learning
program included topics on:
•
staff induction
•
performance management
•
leadership and management
•
presentation skills
•
writing in government
•
Koori cultural awareness
•
mental health and disability awareness
•
change management
•
time management
•
communication skills
•
team building.
All programs are evaluated using international best practice. This is based on measuring
participant response, learning, behavioural change and results.
It should be noted that various business units across the department, outside People and
Culture, also conduct extensive training programs.
Leadership development
The Department of Justice supports participation in various external leadership development
programs. These programs are a valuable part of the department’s Learning and
Development strategy for current and future leaders. Each program has a particular focus on
building leadership in public management and policy, building networks, developing current
and future leaders, understanding the personal impact on others, and other pertinent issues
for government leaders.
During 2011-12, 121 departmental staff from VPS Grades 4 to executive level have attended
an external leadership development program.
The department also have a number of internal leadership and management programs that
target staff at all levels of the organisation. These include the Management Development
Program and the Potential and New Manager’s Program.
Training consultancy
Justice Learning has facilitated a range of training sessions in regional and metropolitan
areas using internationally recognised profiling tools and programs. These profiling tools
provide staff with insights into work preferences and communication styles and improve
team cohesion and productivity.
Other sessions facilitated for individual business units include time management,
performance management, team development and management development. Where the
Learning and Development unit cannot deliver a program it supports business units in
helping select the appropriate vendor and managing and evaluating the project.
People Matter Survey
The department participated in the People Matter Survey conducted by the State Services
Authority. The People Matter Survey is carried out across the Victorian Public Service and
identifies overall areas of strength and weaknesses in the culture of public sector
organisations.
e-learning
The Justice Learning team is responsible for the development of compliance based elearning modules and supports business units in the development of e-learning modules.
The department has successfully migrated across to the Nexus system to deploy all it’s elearning.
Project Consultancy Team
This year the Learning and Development (L&D) Project Consultancy Team (PCT) has
continued to undertake a number of on-going projects for Corrections Victoria (CV), which
are reported on a regular basis to the CV L&D Project Board and Operations Division.
The projects include:
•
critical incident and security management training design and development (to ensure
consistency and compliance)
» tactical options modules
» role of the Field Commander
» bail application process
» prisoners’ property management
•
Management Development Program for (existing) prison supervisors
» 16 prison supervisors from across the state are attending two-day monthly
development sessions
•
Supervisory Development Program (for aspiring prison seniors and supervisors)
» 19 staff graduated in April having achieved Certificate IV in Correctional Practice
» new program to commence in July
•
prison officer pre-service
» quality assurance
» squad manager/coordinator support
» training delivery
•
Community Correctional Services (CCS)
» evaluation of Regional Community Work Program Manager training
» review of Leading CCS Officer training program
» review of Senior CCS Officer training program
» development of coaching framework
» facilitation of training
•
during the year, training has been facilitated at all prison officer pre-service squads and to
Community Corrections staff in the following sessions:
» Professional Boundaries
» Effective Communication
» Managing Conflict
» Cultural Awareness
•
a range of workshops has been facilitated for prisons and programs staff such as:
» Mentoring
» Managing Difficult Conversations
» Decision-making and problem-solving
» Facilitating focus groups
» Planning workshops.
The L&D PCT provides support and professional development to the prison staff
development managers by attendance at their monthly meeting and facilitation of quarterly
two-day forums.
The CV programs area of the registered training organisation, which is part of the L&D PCT,
has supported the achievement of corrections qualifications:
•
attendance at prison officer pre-service squads to provide information and enrolment
•
upgrading and supporting prison trainers and assessors
•
management of the trainers and assessors conference
•
management of Recognition of Prior Learning Assessment Centres
• l iaison with prison staff development managers.
Registered Training Organisation
The Department of Justice has issued the following awards of certificate and statements in
the 2011-2012 calendar year.
Qualification
Awards or Statements of
Attainment [SOA]
CSC30207 Certificate III in Correctional Practice [Custodial]
CSC30307 Certificate III in Correctional Practice [Community]
26
1
CSC40107 Certificate IV in Correctional Practice
48
PSP40304 Certificate IV in Government [Court Compliance]
29
TAE40110 Certificate IV in Training & Assessment
10
Statements of Attainment [SOA] for CHC – Mediation Units
59
SOA – Statement of Attainment [General]
98
SOA – Statement of Attainment [First Aid]
246
The following new enrolments occurred in the 2011-2012 calendar year.
Enrolments in Qualifications
Numbers
CSC30207 Certificate III in Correctional Practice [Custodial]
201
CSC30307 Certificate III in Correctional Practice [Community]
189
CSC40107 Certificate IV in Correctional Practice
78
PSP40304 Certificate IV in Government [Court Compliance]
13
TAE40110 Certificate IV in Training & Assessment
36
CHC – Mediation Units
65
TOTAL
482
Appendix G
Safety and wellbeing
Introduction
The department launched the new Occupational Health and Safety (OHS) Strategy 2011-15
‘Working Well’ in July 2011. The strategy focuses on five priority areas: leadership and
accountability; consultation and communication, management of risks; proactive wellbeing;
and workcover management. The strategy aligns key performance indicators to three levels
of responsibility for executives, directors and senior managers.
Projects and programs
The OHS Implementation Plan targeted 10 core projects to achieve the priority areas of the
OHS Strategy. Each of the projects was under the leadership of a member of the Safety and
Wellbeing Team. Project outcomes will be presented to senior management through the
Safety and Wellbeing Governance Committee.
Each year programs that encourage health and wellbeing are offered to staff. In 2011-12
over 2,500 staff received funded flu vaccinations either through on-site services, or from their
own treating practitioner. Staff also took advantage of Work Health Checks with over 1,032
attending in 2011-12, bringing the total number for the department to over 4,000. The Global
Corporate Challenge was run again successfully, with approximately 253 teams registered
with over 1,770 participants. The Employee Assistance Program which is a service available
to all employees for short term confidential support also recorded over 400 staff contacts. A
further 514 contractor staff underwent the online OHS induction process.
Compliance reporting
The department currently has 137 designated work groups established under the
requirements of the Occupational Health and Safety Act 2004. For these groups there are
245 employee health and safety representatives that have been nominated or elected to
represent staff on workplace safety issues.
The department recorded 18 visits by WorkSafe inspectors for a range of issues relating to
provisional improvement notices, complaints or notifiable incidents. The department did not
record any prohibition notices in this period.
In 2012 the new Respect in the Workplace policy was released. This new policy combines
the previous bullying, harassment and discrimination policies into a single department wide
policy and procedures, to ensure that staff are aware of their responsibilities to create and
maintain a respectful workplace. A training module is currently in development, scheduled
for publication in late 2012.
Incident management
There were 1,260 incidents recorded on the department’s online Accident Incident Reporting
system (AIRS) in 2011-12. Incidents are reported where there is a hazard, near miss or
injury of a staff member. AIRS has been in operation for over five years and has enabled a
single platform for the department to record incidents, report summaries and ensure follow
up where required.
Claims management
This year there has been a slight decline in the standard claim rate (number of claims lodged
per 1,000 employees). The department recorded a claim rate of 18.57, compared to last
year’s claim rate of 19.05. However, this year there has been an increase in the lost time
claim rate, which is 7.96, up from 7.47 recorded in 2010-11, but lower than the 2009-10 rate
of 9.47.
Workcover premium
The premium rate is a calculation to determine costs for maintaining workers’ compensation
insurance. The premium calculation is based on a combination of the total number of
employees, the remuneration, the industry risk factor and claims history. Although the
department’s premium rate has increased in both 2010-11 and 2011-12, the department is
still performing better than the industry average.
Senior public sector OHS roundtable key performance indicators
Measure
KPI
2009-10
2010-11
2011-12
Incidents
1. No. of incidents
1,143
1,212
1,260
Rate per 100 FTE
14.2
14.6
15.2
2. No. of standard claims*
185
158
154
Rate per 100 FTE
2.3
1.9
1.9
3. No. of lost time claims*
76
62
66
Rate per 100 FTE
0.9
0.7
0.8
4. No. of claims exceeding 13 weeks*
35
33
31
Claims
Rate per 100 FTE
0.4
0.4
0.4
Fatalities
5. Fatality claims*
-
-
-
Claim costs
6. Average cost per standard claim*
$60,843
$34,809
$62,122
Return to work
7. % of claims with RTW plan < 30 days
95%
96%
97%
Management
commitment
8. Evidence of OHS policy statement, OHS
objectives, regular reporting to senior
management of OHS, and OHS plans (signed
by CEO or equivalent)
completed completed completed
9. Evidence of OHS criteria in purchasing
guidelines (including goods, services, and
personnel)
completed completed completed
Consultation and
participation
10. (a) Evidence of agreed structure of DWGs ,
HSRs, and Issue Resolution Procedures.
completed completed completed
(b) Compliance with agreed structure on
DWGs, HSRs, and IRP.
Risk management
11. % of internal audits / inspections conducted
as planned
100%
100%
100%
12. % of issues identified actioned arising from:
(i) 100% (i) 100% (i) 100%
(i) internal audits
(ii) 100% (ii) 100% (ii) 100%
(ii) HSR PINs
(iii) 100% (iii) 100% (iii) 100%
(iii) WorkSafe notices
Training
13. % of managers and staff that have received
OHS training:
(i) 100% (i) 100% (i) 100%
(i) induction
(ii) 19% (ii) 21% (ii) 10%
(ii) management training
(iii) 100% (iii) 100% (iii) 100%
(iii) contractors, temps, and visitors
14. % of HSRs trained:
(i) acceptance of role
(ii) re-training (refresher)
15. Perception Survey:
OHS survey –
managers, workers, (i) level of support and recognition of HSRs
(i) 100% (i) 100% (i) 100%
(ii) 100% (ii) 100% (ii) 100%
N/A
N/A
N/A
and HSRs
* Data sourced from VWA
(ii) workplace consultation and participation
(iii) management commitment
(iv) awareness of OHS policies
(v) reporting of incidents and injuries
Appendix H
Disability and diversity
The Department of Justice Disability Action Plan articulates the department’s approach to
disability related issues and presents 65 initiatives across the following focus areas:
•
reducing barriers to people with a disability accessing Department of Justice goods,
services and facilities
•
reducing barriers to people with a disability obtaining and maintaining employment
•
promoting inclusion and participation in the community of people with a disability
•
achieving tangible changes in attitudes and practices that discriminate against people
with a disability
• implementation, monitoring and evaluation of the disability Action Plan.
Preparation of the Disability Action Plan 2012–2015
Planning has commenced for the department’s new Disability Action Plan (DAP) 2012-2015.
The new DAP will be consistent in structure with the Victorian State Disability Plan, and draw
on themes contained in the National Disability Strategy. It will focus on the rights of all
Victorians to participate as active citizens, to engage with and have access to justice
services.
Training
Building on the ongoing delivery of Disability Awareness and Mental Health Awareness
training at the Southern Cross Centre, a structured roll-out of training has been delivered in
prison and regional locations. Training has focused on the Metropolitan Remand Centre as
well as activities in the Hume and Gippsland regions. Planning was undertaken to deliver
training to Sheriff’s officers on a state-wide basis in the second half of 2012.
Scholarships and stakeholder forum
In September 2011, the department hosted a Disability Stakeholders Forum bringing
together staff and approximately 80 representatives from government and the disability
sector. The forum focused on accessibility and disability related issues being addressed in
Victorian courts. It featured presentations from Justice Ross, President of the Victorian Civil
and Administrative Tribunal and senior staff of the Magistrates’ Court’s Assessment and
Referrals Court – a pilot program responding to the requirements of defendants with mental
health issues as well as intellectual and cognitive disabilities.
The forum also featured formal presentations to winners of the department’s People with a
Disability Leadership Enhancement Scholarships. Unique to the Victorian Public Sector, the
department’s scholarship program recognises tertiary students with a disability undertaking
justice related studies.
Cultural Diversity Plan
The Cultural Diversity Plan 2009–2011 outlines 70 strategies promoting inclusion in the
justice system for Victorians from culturally and linguistically diverse (CALD) backgrounds.
The plan has two major areas of focus:
•
improving access to justice services, broadly aiming to reduce inequalities and assist
Victorians from CALD backgrounds to navigate the justice system
•
improving cultural competence which will ensure continuous improvement in the way the
department plans, reports and develops skills in the workplace with respect to justice
services to CALD Victorians.
Cultural Competency Training Program
As part of a now completed three year staged process, the department has delivered cultural
competency training for managers and staff in all regions state-wide. The full-day training
program examined issues, attitudes, challenges and approaches in the effective provision of
justice services to a hugely culturally and linguistically diverse community.
Coupled with the training program was the provision of regional CALD resource kits. The kits
provide detailed information to local managers in relation to CALD community
demographics, relevant supporting organisations and available local resources. Kits are held
and maintained by regional diversity portfolio officers and made available generally through
the department’s intranet.
Scholarships Program
Four scholarships were awarded under the department’s Scholarships for Tertiary Students
from Refugee Backgrounds Program 2011. The program acknowledges challenges
encountered by students from refugee backgrounds, specifically targeting those undertaking
justice related studies.
Justice Language Services
The Victorian Government funded $4.1 million over four years from the 2012-13 State
Budget to maintain the provision of language and interpreter services across the Justice
portfolio, including the courts, Victoria Police, Victoria Legal Aid and Emergency Services.
This funding will ensure that Victoria’s diverse communities continue to enjoy equity of
access to the criminal and civil justice system.
Appendix I
Whistleblowing — reporting serious public
wrongdoing
The Department of Justice is committed to the aims and objectives of the Whistleblowers
Protection Act 2001 (the Act). It does not tolerate improper conduct by its employees or
officers, nor the taking of reprisals against those who come forward to disclose such
conduct.
The department recognises the value of transparency and accountability in its administrative
and management practices, and supports the making of disclosures that reveal corrupt
conduct, conduct involving a substantial mismanagement of public resources, or conduct
involving a substantial risk to public health or safety or the environment.
The Department of Justice will take all reasonable steps to protect people who make such
disclosures from any detrimental action in reprisal for making the disclosure and will treat the
disclosure and any information received in the investigation of a disclosed matter in the
strictest of confidence.
Reporting system and contact persons
Disclosures of improper conduct or detrimental action by officers of the Department of
Justice may be made to the following officers:
Mr Jonathan Kaplan Protected Disclosure Coordinator Level 24, 121 Exhibition Street
Melbourne VIC 3000 Phone: (03) 8684 0090 Email: jonathan.kaplan@justice.vic.gov.au
Ms Rossana de Martino Deputy Protected Disclosure Coordinator Level 24, 121 Exhibition
Street Melbourne VIC 3000 Phone: (03) 8684 0085 Email:
rossana.demartino@justice.vic.gov.au
Protected disclosure officers
The department has a number of protected disclosure officers who can accept disclosures
and assist with queries relating to whistleblower protection. Their contact details are
available on the Department of Justice website: www.justice.vic.gov.au.
The Ombudsman
A disclosure about improper conduct or detrimental action by the department or its
employees may also be made directly to the Victorian Ombudsman:
Mr George Brouwer The Ombudsman of Victoria Level 9, North Tower 459 Collins Street
Melbourne VIC 3000 (DX 210174)
Internet: www.ombudsman.vic.gov.au Email: ombudvic@ombudsman.vic.gov.au Phone:
(03) 9613 6222 Tollfree: 1800 806 314
Whistleblower procedures
The Department of Justice’s written procedures for handling whistleblower protection matters
are available on the department’s website: www.justice.vic.gov.au. Hard copies of the
procedures are available by contacting the protected disclosure coordinator.
Whistleblowers Protection Act 2001: disclosures for the period of 1 July 2011 to 30
June 2012
Disclosures
Number
Type
2
Improper
conduct
Disclosures referred to the Ombudsman for determination as to whether they
are public interest disclosures
0
Disclosed matters referred to the Department of Justice by the Ombudsman
for investigation
0
Disclosed matters referred by the Department of Justice to the Ombudsman
for investigation
0
Investigations taken over from the Department of Justice by the Ombudsman
0
Requests made by a whistleblower to the Ombudsman to take over an
investigation from the Department of Justice
0
Disclosed matters that the Department of Justice has declined to investigate
0
Disclosed matters that were substantiated upon investigation by the
Department of Justice
0
The following is a summary of recommendations made by the Ombudsman relating to the
Department of Justice.
In relation to an investigation concerning an alleged sexual assault of a prisoner, that the
department:
•
install CCTV in the specified unit at the prison
•
establish a protocol with Victoria Police regarding the referral and investigation of all
criminal offences, including sexual offences, so that there is a coordinated effort between
the prison and the police
•
for sexual assault allegations, ensure that the protocol requires police to speak to the
prisoner in person within 24 hours, rather than relying on the information provided by the
prison
•
ensure that victims of alleged sexual assaults are promptly examined by a doctor
•
review operating instructions at the prison to ensure that there is a clear chain of
command so that officers are aware of who is in charge of managing the prison’s
response to an incident
•
implement training to ensure that staff know how to complete detailed notes and reports
of an incident and are trained to cordon off crime scenes and search areas for evidence
when required
•
ensure that, at the completion of the investigation into an alleged sexual assault, an
internal management review of the incident is conducted
•
develop a checklist to assist prison staff in their responses to serious incidents.
In relation to an investigation into an improper relationship between an employee and a
prisoner, that the department:
•
ensure junior staff are only given electronic and physical file access to prisoner
information commensurate with their duties and experience
•
at induction, inform staff that they are not permitted to take photos of departmental
information and property, and that penalties apply if they do so
•
during the interview and induction process for new staff, enquire of potential employees
whether they have, or have had, prisoner contact. If a relationship/s is revealed which
may give rise to a conflict of interest and a decision is made to employ the individual, the
department record how this conflict will be managed.
•
create and retain assessments of criminal history checks of officers
•
conduct regular internal audits of electronic access by staff in the relevant business unit
•
document all internal investigations.
In addition, departmental policy should reflect that any contact with prisoners by current staff
in the business unit is declared given their involvement in handling prisoner information. If a
relationship/s is revealed which may give rise to a conflict of interest, the department should
record how this conflict will be managed.
The department accepted all recommendations made by the Ombudsman.
Appendix J
Freedom of Information Act 1982
The Freedom of Information Act 1982 allows the public a right of access to documents held
by the department. For the 12 months ending 30 June 2012, the department received 652
applications. Of these requests, 42 were from Members of Parliament, 111 were from the
media and the remainder were from the general public. Of the total requests received by the
department, the majority were granted in part or in full. Fifty-one went to internal review with
eight appeals to the Victorian Civil and Administrative Tribunal.
Making a request
Access to documents may be obtained through written request to the Freedom of
Information Manager, as detailed in s17 of the Freedom of Information Act 1982. In
summary, the requirements for making a request are:
•
it should be in writing
•
it should identify as clearly as possible which document is being requested
•
it should be accompanied by the appropriate application fee (the fee may be waived in
certain circumstances).
A Freedom of Information request needs to be made to the agency that holds the documents
being requested. Requests for documents in the possession of the Department of Justice
should be addressed to:
Freedom of Information Manager Department of Justice 121 Exhibition Street Melbourne
VIC 3000
Requests can also be lodged online at www.foi.vic.gov.au.
Requests for documents held by Justice portfolio statutory bodies that are subject to
Freedom of Information, such as Victoria Police, the Metropolitan Fire and Emergency
Services Board, the Country Fire Authority and the Office of Public Prosecutions, should be
sent directly to the relevant statutory body. The contact details for Justice statutory bodies
that are subject to Freedom of Information can be found at www.foi.vic.gov.au.
Access charges may also apply once documents have been processed and a decision on
access is made; for example photocopying and search and retrieval charges.
Further information regarding Freedom of Information can be found at www.foi.vic.gov.au.
Telephone enquiries can be made on (03) 8684 0063.
Compliance
The department is committed to continuing to improve its Freedom of Information processes
consistent with its statutory obligations and the government’s commitment to improve
openness and transparency in the public sector. The department is undertaking a wideranging program to enhance its Freedom of Information performance. As a result, there have
been considerable improvements in timeliness at each stage of the process, including
search and assessment of documents.
The data for requests received since 1 January 2012 shows the positive effects of these
changes, with the department significantly improving the number of requests processed
within statutory requirements. The average time taken to finalise requests was down to 39.4
days, in comparison to 55.4 days for the 12 months ending 30 June 2012.
For the 12 month period, the department processed 54 per cent of requests within statutory
requirements, 30.9 per cent of requests within 46-90 days and 15.1 per cent of requests in
over 90 days.
Appendix K
Monitoring of Corrections
The Office of Correctional Services Review (OCSR) monitors and reviews the corrections
system to ensure it is secure, safe, humane and minimises risk to the prisoners, offenders,
staff and the broader community. This mandate is discharged by:
•
conducting investigations and enquiries into serious incidents and allegations in the
corrections system
•
conducting reviews of operations and services, including unannounced inspections
•
monitoring the performance of all prisons, Community Correctional Services (CCS)
locations and other correctional services
•
coordinating a volunteer Independent Prison Visitors Scheme of 40 independent visitors.
The OCSR is overseen by the Corrections Monitoring and Review Steering Committee,
which is chaired by the Secretary of the department and has two external, independent
members.
Reviews and inspections completed in 2011-12
The OCSR completed eight reviews and inspections during 2011-12.
Review of parolees who have re-offended by way of murder
This joint review with independent consultant Professor James Ogloff examined the
management of parolees who allegedly committed murder while on parole. The review
identified several areas for improvement in the management of parolees, such as the need
to validate the tool used to assess offenders’ risk and the need to improve the triaging and
prioritisation of cases according to an offender’s assessed risk. The review also
recommended that CCS formally capture family violence information about offenders,
increase training among CCS staff about the dynamics of family violence, and strengthen
information transfer between the various agencies involved in managing parolees.
Since the joint OCSR/Ogloff review Corrections Victoria has introduced a new intensive case
management model to improve the management of high risk offenders, some family violence
training has been rolled out and work has commenced to improve communication and
information sharing between prisons, CCS, the Adult Parole Board and Victoria Police.
Procedures have also been strengthened to provide clearer guidance to staff on the
reporting of breaches and making recommendations to the Adult Parole Board. There are
also plans for a full independent evaluation of relevant tools to improve the predictability of
re-offending.
Review of Loddon Prison
This review assessed the prison’s procedures, practices and processes, including safety,
security, intelligence, risk management, respect for human rights, compliance management
and continuous improvement. Justice Health participated in the review, by assessing the
interface between partners and health service providers.
Overall, Loddon operated well; most prisoners seemed satisfied with prison conditions and
staff attitudes and believed staff maintained good order and control. Loddon had good
procedures and responses for emergency management. However, the review identified a
number of areas for improvement. In response, Loddon Prison has revised its risk
management strategies, amended various procedures, improved communication with health
services providers, completed a staff induction and orientation package, completed staff role
and responsibilities documents and delivered prison disciplinary process refresher training.
Review of compliance with ‘at-risk’ procedures
This review assessed the level of compliance achieved by custodial staff in meeting ‘At-Risk
Procedures’ across the prisons where self-harm and suicide among the prisoner population
is most prevalent. The review found that Corrections Victoria had established effective
systems and processes to identify and manage prisoners ‘at risk’ of suicide and self-harm,
but that improvement was needed, in particular in the documentation of material on
prisoners’ files.
A follow up series of unannounced inspections conducted in December 2011 found that
compliance with ‘at risk’ procedures, including requirements to place relevant material on
prisoners’ files, had substantially improved.
Follow-up of the review of leadership and supervision at the Metropolitan Remand Centre
In 2008, the OCSR reviewed leadership, management and supervision in the Metropolitan
Remand Centre (MRC), resulting in 14 recommendations. The objective of the follow-up
review was to assess the degree to which the 2008 recommendations have been
implemented. Overall, the follow-up review in 2011 found that the MRC has effectively
implemented all the recommendations and made significant improvements in the areas of
staff development, supervision and engagement between the prison’s managers and
supervisors.
Review of fires in prison cells in maximum-security prisons
This review was initiated in response to a number of fires set by prisoners in their cells,
particularly in the management and high security units of maximum-security prisons.
The review found varying levels of fire preparedness across the prisons reviewed. The
review made six recommendations and prisons are responding with a range of
improvements to better assess the risk of prisoners setting fires in their cells, minimise the
opportunity for prisoners to access materials they can use to light cell fires and respond
effectively to any fires that may be lit.
Review of barrier control in maximum-security prisons
The review found a range of improvements in barrier control has been made in recent years
and identified several examples of good barrier control procedures, including at the
Metropolitan Remand Centre, Port Phillip Prison and Barwon Prison. The review found
potential for greater consistency in some areas, such as the approach to searching people
entering prisons, the approach to searching goods kept in outside storage areas and the
lighting, signage and information in some prisons. In response to the review, prisons have
audited and made improvements to their written procedures, signage and equipment and a
Deputy Commissioner’s Instruction was amended in August 2011 to strengthen procedures
for searching goods and equipment kept in outside storage facilities when they are brought
into the prison.
Review of the management of parolee non-compliance by Community Correctional Services
The review assessed the management of parolees who failed to comply with the conditions
on their orders. Overall, the review found that CCS managed non-compliance well, however,
it made a number of recommendations to improve parolee management to align with best
practice.
Corrections Victoria has since reviewed and amended its procedures and quality assurance
of case management by senior officers. In December 2011, Corrections Victoria revised its
procedures to improve and strengthen offenders’ compliance with their parole orders.
Unannounced inspections of Opioid Substitution Therapy Program (OSTP)
In Victoria, each public and private prison is required to comply with procedures intended to
prevent prisoners from diverting their medication for trafficking.
The OCSR conducted unannounced inspections of nine locations to observe medical and
custodial staff administer substitute opioid drug therapies to more than 600 prisoners to
determine the degree of compliance with the OSTP.
The inspections found inconsistent practices across some prisons. Since the inspections,
prisons have made a number of changes to policy and practice to ensure that administration
of OSTP is consistent with statewide requirements. --
Reviews commenced in 2011-12
The OCSR also commenced another four reviews and inspections during 2011-12:
•
a review of whether random urinalysis testing in Victorian prisons is predictable and
therefore enables prisoners to evade detection of drug use
•
a review of the effectiveness of prisoner supervision and management at Fulham
Correctional Centre
•
a review of the safety of bunk beds in Victorian prisons following incidents of prisoners
falling from bunks
•
a review of the effectiveness of CCS Internal Management Reviews.
Enquiries and investigations
The OCSR uses its enquiries function to assess and monitor incidents. This ensures a timely
and appropriate response to matters which come to the OCSR’s attention and the most
efficient use of the OCSR’s investigative resources. It also acknowledges that an
investigation may not be warranted in all cases.
In 2011-12 the OCSR initiated 214 enquiries into a range of matters including but not limited
to alleged assaults by staff, alleged inappropriate conduct of staff members and alleged
assaults of prisoners on other prisoners.
In 2011-12 the OCSR initiated 26 investigations of incidents that occurred in the corrections
system in 2011-12. Investigations included serious prisoner on prisoner assaults, a security
breach in a high security unit of a maximum security prison, a prison riot, events prior to the
death of a prisoner in a regional prison, failure to properly segregate prisoners during
transport, management of violent parolees and offenders by Community Correctional
Services and prison visitor complaints of ill treatment by staff.
A broad range of changes and improvements have been made in 2011-12 as a result of
OCSR investigations. These include:
•
the introduction of explicit guidance to prisons that when a prisoner alleges assault or
excessive use of force by a staff member
» prisoner injuries must be photographed and the prisoner must be referred for
medical assessment
» prison staff must not be present when police attend to interview the prisoner about the
allegation (unless the prisoner directly requests a prison staff member)
» CCTV footage must be copied and retained.
•
clearer requirements as to how prisons must report and respond to allegations of sexual
assault made by a prisoner
•
introduction of a documented policy at a prison to set out the basis and procedure for
disconnecting the water supply to a prisoner’s cell
•
commitment to make changes in training and operating instructions to ensure that those
prisoners who must be separated for their own protection are not placed together in
prisoner transport cells
•
amendments to a prison’s complaint handling procedures to include time standards for
the prompt and effective management of written complaints
•
increased time out of cells in a management unit
•
amendments to a prison’s fire procedures and the management of prisoners during an
emergency.
In addition, in response to the OCSR’s investigation of the death of Mr Carl Williams at
Barwon Prison in April 2010, Corrections Victoria has made a number of improvements.
These include measures to improve communication between the Sentence Management
Branch, intelligence and prison staff, an upgraded CCTV monitoring system, the
establishment of a High Risk Management Advisory Panel and the development of risk
assessments for equipment in high security units. Other initiatives resulting from the OCSR’s
recommendations include the establishment of an inter-departmental Custodial Witness
Committee, a new policy on the classification, recording and monitoring of prisoner phone
calls to police and measures to ensure the targeted, timely and rigorous monitoring of
correspondence between high security prisoners.
Independent Prison Visitors (IPVs)
The Independent Prison Visitor Scheme (IPVS) celebrated its 25th anniversary in December
2011. Independent Prison Visitors speak with prisoners and staff, and provide the Minister
for Corrections with independent and objective advice on the operation of Victoria’s prisons
from a community perspective. There are currently 39 volunteers visiting Victorian prisons.
During 2011-12 visitors conducted over 342 prison visits.
A structured visit program was introduced in July 2011. Structured visits require that IPVs
examine a specific aspect of the prison during their monthly visits. This program enables the
OCSR to provide the Minister with more specific information about the prison system.
Examples of observations from structured visits included a significant reduction in the
number of property issues raised at the Melbourne Assessment Prison, reductions in
complaints about food in two prisons, positive feedback on the conduct of disciplinary
hearings, and improved communication between staff and prisoners during multi-disciplinary
case management meetings.
The normal visits and observations made by IPVs during 2011-12 found practices that may
not have been otherwise discovered. This has resulted in significant improvements, including
the recording of strip searches in all units at one prison, a commitment to increase training
for staff escorting women prisoners during childbirth and stopping the practice of issuing
second-hand garments to prisoners at Tarrengower Prison.
Prisoner and offender deaths
There were four deaths in custody in Victoria between 1 July 2011 and 30 June 2012,
compared with 10 the previous year. All four deaths appear to have been from natural
causes. The OCSR prepares a report to the Coroner on each prisoner death in Victoria and
monitors coronial inquests and any recommendations arising. During 2011-12, the OCSR
provided 13 prisoner death review reports and 19 offender death review reports to the
Coroner.
Between 1 July 2011 and 30 June 2012, 94 offender deaths (81 male and 13 female) while
on CCS orders have been recorded. This number is the same as that recorded during the
same period in 2010-11 (94 offender deaths, 72 male and 22 female).
The OCSR reviews into prisoner deaths between 2007 and 2009 have now resulted in a
number of improvements, including limiting access to plastic bags, plastic wrap and razor
blades for prisoners at risk of self-harm, improved cell placement of prisoners identified at
risk of self harm and the introduction of random observations of ‘at risk’ prisoners at the
Melbourne Assessment Prison. The review also resulted in improved file and information
management at the Melbourne Assessment Prison.
Prison performance data validations
The OCSR undertakes reviews at both private prisons (annually) and public prisons
(biennially) in order to verify that performance data is accurately reported.
In 2011-12, the OCSR conducted validation reviews at the two private prisons (Port Phillip
Prison and Fulham Correctional Centre) and four public prisons (Dame Phyllis Frost Centre,
Melbourne Assessment Prison, Dhurringile Prison and Beechworth Correctional Centre).
The validations have resulted in significant improvements, including the increased use of
electronic databases for the recording of performance measures.
The OCSR also conducts a validation review of incident reporting to identify unreported
incidents during the Prisoner Transport Services year, from October to September. The
incident validation review conducted in September 2011 found that the reporting of prisoner
transport incidents has improved.
Appendix L
Prison service statistics
Five year trend
2007-08 2008-09 2009-10 2010-11 2011-12
Containment and supervision – escapes(a)
Number of escapes – total
5
9
3
0
1
Number of escapes – secure prisons
3
0
0
0
0
Number of escapes – open prisons
2
9
3
0
1
Number of escapes – other
0
0
0
0
0
Escape rate – total (per 100 prisoners)
0.12
0.21
0.07
0.0
0.02
Escape rate – secure prisons (per 100 prisoners)
0.08
0.0
0.0
0.0
0.0
Escape rate – open prisons (per 100 prisoners)
0.47
2.02
0.63
0.0
0.18
3
1
0
2
1
Number of attempted escapes
Containment and supervision – deaths(b)
Total number of deaths in custody
14
8
8
10
4
0.34
0.19
0.18
0.22
0.08
2
2
4
2
0
0.05
0.05
0.09
0.04
0.00
Total number of Aboriginal deaths in custody
0
0
1
1
0
Number of Aboriginal deaths from apparent unnatural
causes
0
0
0
0
0
Aboriginal death rate apparent unnatural causes (per
100 prisoners)
0.00
0.00
0.00
0.00
0.00
Self mutilations (per 100 prisoners)
5.7
4.1
5.1
7.0
7.8
Attempted suicides (per 100 prisoners)
0.3
0.3
0.5
0.4
0.3
Assault rate – assaults on prisoners by other prisoners
12.6
14.1
15.1
14.9
18.3
Assault rate – assaults on staff or other persons by
prisoners
2.5
2.2
2.8
2.7
3.9
2.87%
2.07%
3.15%
3.43%
4.23%
27.2
23.6
24.6
23.6
23.0
86.1%
84.7%
84.8%
87.2%
88.9%
Death rate (per 100 prisoners)
Number of deaths from apparent unnatural causes
Death rate apparent unnatural causes (per 100
prisoners)
Containment and supervision – self harm
Containment and supervision – assaults(c)
Containment and supervision – illicit drugs
Percentage of positive random drug tests(d)
Number of visits (average per prisoner)
Reparation – employment(e)
Employment rate – all prisoners
(a) The escape categories conform with the current definition of escapes in the Report on Government Services prepared by
the Steering Committee for the Review of Commonwealth/State Service Provision. Escapes by prisoners on unescorted
leave, in work parties or activities outside the prison perimeter without direct one-to-one supervision are classified as ‘other’
escapes. All other escapes, including during transfers between prisons or escorts outside the prison under one-to-one
supervision, are classified according to the security level of the prison.
(b) The cause of all prisoner deaths is subject to confirmation by the Coroner.
(c) The assault rate is based on the number of victims of all assaults. The measure in this report differs from the definition
adopted for the Report on Government Services which disaggregates assaults by seriousness but excludes minor assaults
that did not result in bodily harm or require any form of medical intervention.
(d) The rate for 2011-12 is preliminary as at 20 August 2012 and subject to change.
(e) The prisoner employment rate is calculated as the proportion of all prisoners except those in full-time education or
programs, remandees who chose not to work and others whose situation precludes their participation in work, eg. hospital
patients, aged prisoners and prisoners in transit.
Appendix M
Correctional system performance
Escapes by prisoners from custody in Victoria
There was one escape from prison custody in Victoria during 2011-12. A prisoner escaped
from Beechworth Correctional Centre but he was subsequently re-captured.
Deaths of prisoners in custody in Victoria
There were four deaths in prison custody in Victoria during 2011-12. The provisional cause
of death in all of the cases was natural causes. The cause of all prisoner deaths is subject to
subsequent confirmation by the Coroner.
In response to previous Coroner’s findings, work continued on the Cell and Fire Safety
Program during 2010-11, with works focusing on the Melbourne Assessment Prison, where
works were completed for the 2010-11 program and due to savings achieved, a third
accommodation unit and medical centre were completed. Works included fire safety
upgrades, intercom improvements, disabled cell refurbishment and removal of hanging
points. The Cell and Fire Safety Guidelines, a product of the Cell and Fire Safety Program,
continue to be integral to the design and scoping of any cell refurbishment works in
maximum- and medium-security facilities or new correctional facilities developed by the
department. The guidelines are continually updated to ensure they contain appropriate
references to statutory requirements such as the Building Code of Australia and further
product development.
Drug testing in Victorian prisons
Corrections Victoria uses an integrated and multi-layered approach to addressing and
managing drug issues in prisons. An extensive range of barrier control, drug detection and
treatment strategies exists to prevent drugs and related contraband from entering prisons,
and to detect drug use among prisoners.
Victoria operates one of the most extensive urine testing programs in Australia. The
percentage of positive random general drug test results increased from 3.43 per cent in
2010-11 to 4.23 per cent in 2011-12. This is a result of an increased use of buprenorphine
by prisoners and improved testing measures to detect its use.
In 2011-12, 12,478 breath tests were conducted, an increase of 11.8 per cent when
compared with 2010-11 and 22.5 per cent when compared with 2007-08. The increased
testing has also resulted in a decrease in the number of breath tests returning positive
results decreasing from seven in 2010-11 to three in 2011-12.
Security and Emergency Services Group
The Security and Emergency Services Group (SESG) is a group of highly trained prison
officers, including canine handlers, who perform a range of specialised activities in the area
of security and emergency response. These activities include drug searches and detection,
intelligence gathering and dissemination, high security escorts and security reviews and
auditing. The SESG works collaboratively with prison management and external agencies
such as Victoria Police, to gather intelligence in an effort to intercept and detect contraband.
In 2011-12:
•
the SESG conducted more than 250 prisoner escorts, of which 189 escorts were for high
security prisoners
•
in addition to routine searches undertaken by each prison, the SESG attended prisons for
searching and for other security responses and recorded a further 29,168 searches
•
the SESG recorded 33,217 searches of visitors and their vehicles.
Prison Industries
Prison Industries, managed by Corrections Victoria, continued to provide meaningful
employment and vocational training for most sentenced prisoners in public prisons.
Employment includes such diverse industries as metal fabrication, powder coating, furniture
making, screen printing, assembly and packaging, agricultural operations including a dairy,
beef, sheep and horticulture, external environmental work crews and a range of local service
industries undertaken at each prison including kitchens and laundries.
External Landmate work crews of prisoners supported communities in northern and western
Victoria by providing a much needed response to floods and continued rebuilding projects
resulting from the 2009 bushfires.
In 2011-12, sales from commercial activities increased by seven per cent on the previous
year. Increased resources should see further growth in sales and employment opportunities
to meet further demand as a result of a growth in prisoner numbers.
National Corrective Services performance comparisons
National performance data from all Australian states and territories is compiled to compare
the efficiency and effectiveness of a range of government services, including Corrective
Services. The data is published annually in the Report on Government Services by the
Steering Committee for the Review of Government Services Provision.
Data published in early 2012 relating to the provision of services in 2010-11 showed Victoria
had the second lowest imprisonment rate and the lowest community corrections rate in
Australia. Victoria also had the highest overall prisoner employment rate in the country, while
the participation rate for prisoner education was 5.4 percentage points above the national
average. In Victoria in 2010-11 there were two deaths from apparent unnatural causes and
no escapes from prison custody.
Comparative data for 2011-12 will be published in early 2013.
Appendix N
Registry of Births, Deaths and Marriages
The Registry of Births, Deaths and Marriages (BDM) records in perpetuity all births,
adoptions, marriages, relationships and deaths occurring in the state of Victoria and provides
certificates of these events to individuals. It also registers changes of name and manages
Victoria’s donor treatment registers (Central Register and Voluntary Register). Other
services include family history resources and products through Vic Heritage™ and civil
marriage services at the Victorian Marriage Registry.
Business operations
Registrable events 2011-12
Births (BDMR Act 1996, Part 3) (a)
75,188
Changes of Name (BDMR Act 1996, Part 4)
12,485
Marriages (BDMR Act 1996, Part 5)
28,956
Deaths (BDMR Act 1996, Part 6)
36,147
Registered relationships (Relationships Act 2008, Part 2.5)
496
Revoked relationships (Relationships Act 2008, Part 2.5)
12
Adoptions (b)
73
Stillbirths
Total
Certificates issued 2011-12
445
153,802
Standard certificates (c)
273,082
Commemorative certificates
38,552
Historical certificates
15,889
Historical images
96,309
Total
423,832
Donor treatment registers
Registrations of donor births to the Central Register (ART Act 2008, Part 6)
335
Central Register applications
15
Voluntary Register applications
33
Total
383
Additional reporting requirements
Recognition of sex 2011-12
Persons born in Victoria (Part 4 A, Div 1)
Approved applications
19
Refused applications
0
Sub total
19
Victorian residents born elsewhere (Part 4A, Div 2)
Approved applications
8
Refused applications
0
Sub total
8
Total
27
Notes
Data generated 2 July 2012. Data may vary depending on time and date it is generated. Full definitions of data values are
available by contacting BDM www.bdm.vic.gov.au
a. Total number of births registered in Victoria, including those that occurred in a previous year but were registered for the first
time in the reporting period. Figures exclude stillbirths and incomplete registrations (i.e. where BDM is yet to receive formal
notification from either the parents or medical facility where birth occurred).
b. Total number of adoption orders handled.
c. Total number of standard certificates issued, including those issued with commemorative birth certificate orders.
Key projects 2011-12
Donor treatment registers
The Registry of Births, Deaths and Marriages (BDM) in its role of managing Victoria’s donor
treatment registers through the Assisted Reproductive Treatment Act 2008, registered a total
of 335 donor births, processed 15 Central Register applications and 33 Voluntary Register
applications. A total of 134 Victorian mothers have registered their female partner as a
parent (includes new birth registrations and addition of registrable information to existing
birth records). Two surrogate births have been registered in Victoria.
In 2011, BDM made its commemorative birth certificates and relationship certificates,
available to same-sex couples, and a new brochure was produced to promote same-sex
commemorative birth certificates.
Justice of the Peace certification
In the period December 2011 to June 2012, 359 Justices of the Peace (JPs) providing
document certification services in police stations participated in BDM information sessions
and are now able to certify identity documents for BDM applications.BDM now accepts
documents certified by sworn members of police, Justice Officers in Justice Service Centres,
BDM staff and Victorian JPs operating in police signing stations.
The implementation of this policy reduces the administrative burden on police members
while ensuring a safe environment for JPs undertaking this work and a high-level of service
to the Victorian community.
Justice Service Centres
From April 2012, BDM progressively began implementing its services through metropolitan
Justice Service Centres (JSCs), improving accessibility to Victorians.
There are 20 regional and seven metropolitan JSCs offering BDM services across Victoria.
BDM services at all seven metropolitan JSCs became operational on 28 May 2012.
Metropolitan JSCs offer an alternative mechanism for lodgement of BDM applications
outside of the Melbourne central business district. BDM services are available at
metropolitan JSCs, located in Lilydale, Box Hill, Frankston, Moorabbin, Dandenong,
Broadmeadows and Sunshine.
A total of 45 Justice Officers underwent BDM training from metropolitan centres, allowing
them to take receipt of birth, death and marriage certificate applications, certify related
identity documents, accept payment and assist with BDM related enquiries.
Overall the number of applications lodged through JSCs (metropolitan and regional) steadily
increased throughout the year to reach approximately 1,800 per month.
Since their commencement in May 2012, metropolitan centres accepted a total of 762
application lodgements. BDM services continued to be processed at the department’s 20
regional JSCs, which serviced 21,568 BDM applications and enquiries from regional
community members.
Eighty-five per cent of these enquiries related to the range of BDM certificate applications.
Regional applications accounted for approximately 34 per cent of BDM’s total applications
received by mail.
Appendix O
Office of the Emergency Services
Commissioner
Standards for the prevention and management of emergencies
As required under section 21I of the Emergency Management Act 1986 (the Act), the
Emergency Services Commissioner submitted the following report on the operation of Part
4A of that Act for the year ended 30 June 2012.
Duties of the Emergency Services Commissioner
In accordance with the Act, the primary statutory duties of the Commissioner are to:
•
establish and monitor performance standards for the prevention and management of
emergencies to be adopted by the Emergency Services Telecommunications Authority
(ESTA) and Victoria State Emergency Service (VICSES)
•
monitor the performance of the Fire Services Agencies against performance standards
developed by the Fire Services Commissioner
•
make recommendations to the Police and Emergency Services Minister about matters
arising from monitoring or investigating the performance of ESTA
•
report, advise and make recommendations to the minister on any issues relating to
emergency management
•
encourage and facilitate cooperation between all agencies to achieve the most effective
utilisation of services.
In addition, the Office of the Emergency Services Commissioner (OESC) performs
administrative functions that include:
•
leadership of the national program delivering the Location Based Solution for the
Emergency Alert telephone warning system
•
initial processes to activate the Natural Disaster Relief and Recovery Arrangements
•
assessing applications for the National Disaster Resilience Grant Scheme
•
Victoria’s contribution to the Resilient Australia Awards.
Establishing and monitoring performance standards
In accordance with section 21C (1) (a) and 21C (abb) of the Emergency Management Act,
the Commissioner is required to establish and monitor standards for the prevention and
management of emergencies to be adopted by all emergency services agencies (other than
the Fire Services Agencies).
A major OESC initiative, that began in December 2011, is the development of the
Performance Standards and Assurance Framework for Victoria’s emergency management
arrangements. This work is being undertaken in collaboration with a broad stakeholder group
from across the emergency management sector and communities. Phased implementation
will start towards the end of 2012. It will enable the Emergency Services Commissioner to
assure the community, government and emergency services organisations as to the capacity
and capability of the state to manage large-scale and protracted emergencies.
Parallel to this and in alignment with that framework, the Fire Services Commissioner is
developing standards for the Fire Services Agencies (FSAs). Once these have been
determined, OESC will monitor their adoption, and the performance and compliance of the
FSAs against them.
This is a significant undertaking within OESC, and delivering the framework will be a first in
Australia. OESC’s focus is to strengthen its role as the trusted assurance authority for
emergency management and that it is not only fully compliant with its current statutory
duties, but also prepared for its anticipated new responsibilities arising from
recommendations in the Victorian Floods Review and likely to be considered in the
Emergency Management White Paper.
Reporting and advising the minister on issues relating to emergency management
In accordance with section 21C (b) of the Act, the Commissioner is required to advise, make
recommendations and report to the Police and Emergency Services Minister on any issue in
relation to emergency management.
The principal duty for OESC in this area of its business is to conduct either proactive or
reactive reviews. The former generally relate to an identified gap in the state’s emergency
management arrangements, and the latter involve an assessment and evaluation of the
response, relief and recovery arrangements following an event. The criteria for these vary,
but tend to look at multi-agency interoperability, community warnings and their effectiveness,
and how improvements to specific aspects of emergency management are tracking;
particularly in relation to recommendations from the Victorian Bushfires Royal Commission
and the Victorian Floods Review.
To support an environment of organisational learning and continuous improvement for the
fire services and other agencies, OESC also undertakes operational reviews initiated by the
Fire Services Commissioner.
In 2011-12, such reviews examined the TriTech Lubricants Factory Fire (May 2011) and the
Nuplex Chemical Incident in Wangaratta in December 2011.
In February and March 2012, flooding affected 20 municipalities in the north-east of Victoria.
The office conducted a thematic review of the implementation of relief and recovery
arrangements during the floods.
In June 2012, flooding affected Gippsland. The Minister for Police and Emergency Services
requested OESC undertake a review of the flood warning system, including examination of
the effectiveness, relevance and timeliness of community warnings and information during
this flood event. The report will be prepared for the Police and Emergency Services Minister
by October 2012.
Assisting community relief and recovery
The OESC played a key support role for emergency events during the year, that included
assisting in the activation of Emergency Re-establishment Assistance and the administration
of the National Disaster Relief and Recovery Arrangements (NDRRA).
Under these arrangements, the Commonwealth Government financially assists the state to
incur expenditure for eligible persons and organisations following natural disasters. During
2011-12, OESC performed its support role for the following events:
• Gippsland floods (July–August 2011).
• Storms (9-10 November 2011)
• Storms and flash flooding (18 December 2011)
• Severe weather Melbourne (25 December 2011)
• Severe storms and floods (26 February 2012)
• Storms and flooding (25-27 May 2012)
• Storms and flooding (4 June 2012)
Performance of the Emergency Services Telecommunications Authority (ESTA)
In accordance with section 21C (1) (ab) and (ac) of the Act, the Commissioner is required to:
•
monitor and investigate the performance (in matters that are not financial matters) of the
Emergency Services Telecommunications Authority (ESTA) in relation to the provision of
services by the authority to emergency services and other related service organisations
•
make recommendations to the minister about matters arising from any monitoring or
investigation of ESTA.
The Emergency Services Commissioner has determined quantitative and qualitative
performance standards for ESTA in accordance with section 30 of the Emergency Services
Telecommunications Authority Act 2004.
The OESC monitors ESTA’s performance through analysis of monthly reports and monthly
meetings with ESTA Operations Management. ESTA publicly reports performance in its
annual report.
The Commissioner provides ESTA with quarterly written performance assessments and
briefs the Minister for Police and Emergency Services on matters relating to ESTA’s
performance as required.
The OESC notes that, in general, ESTA achieved or exceeded its performance targets in a
period of increasing call activity and service expansion in regional Victoria. There were,
however, three areas of concern:
•
ESTA’s metropolitan performance for Ambulance Victoria (AV)
•
ESTA’s capacity to meet surges in call activity during floods and severe storms
•
ESTA’s dispatch performance for Country Fire Authority (CFA).
Ambulance Victoria
The ESTA completed transition of AV regional emergency call-taking and dispatch services
in August 2011. During September, ESTA focused on improving emergency call answer
speed and between October 2011 and May 2012 either achieved or exceeded the standard.
However, throughout the reporting period, ESTA did not achieve the monthly emergency
Code 1[1] dispatch standard.
The ESTA has advised OESC that its inability to meet the speed of dispatch standard is
primarily due to availability of AV resources, an issue outside of ESTA’s control. ESTA and
AV have formed a working group to jointly review dispatch performance and develop a ‘cure
plan’ containing strategies for improvement. Since forming this group, performance has
improved marginally but still remains below the standard. The Commissioner has requested
ESTA to provide him with a finalisation date for the cure plan and a target date for return to
compliance.
Country Fire Authority
The ESTA achieved the CFA Priority 1[2] dispatch standard in only three months and did not
achieve the Priority 3[3] dispatch standard in any month. ESTA reports that it has identified
the likely causes of the performance issues and is preparing a plan to address them.
Performance during surge events
The ESTA experienced a number of days when storms and floods caused significant spikes
in call activity. These spikes contributed to lower monthly call answer performance in all but
two months.
The Emergency Services Commissioner wrote to ESTA in February 2012 recommending
that ESTA review its operational contingency plan for managing peaks in demand, as it was
not addressing repeated capacity issues during surge events. The Commissioner has also
requested ESTA to conduct a ‘without notice’ stress test prior to the 2012-13 disaster season
to assure the revised plan is effective.
Investigation of complaints
The Commissioner investigated six complaints this year under section 21C1 (ab) of the Act.
Only two were found to be due to ESTA’s non-compliance with standard operating
procedures.
In summary, the Emergency Services Commissioner has confidence in the levels of service
provided by ESTA to the community and to the emergency services. The Commissioner will
continue to monitor ESTA’s progress towards improving dispatch performance for
Ambulance Victoria, the Country Fire Authority and the Victoria State Emergency Service.
The Commissioner will also monitor ESTA’s progress in improving its operational
contingency plan for managing unforseen surges in demand.
State Emergency Mitigation Committee
The State Emergency Mitigation Committee (SEMC) is established under section 9 of the
Act to advise the minister on the mitigation of emergencies in Victoria. OESC provided
executive support services to SEMC until March 2012 when this function transferred to the
Emergency Management Policy and Legislation branch within the Police and Emergency
Management Division of the Department of Justice.
In late 2011, SEMC commenced the state level multi-hazard “State Emergency Risk
Assessment Project 2011 (SERAP11)” to assess 14 emergency risks selected by SEMC.
The outcomes of this project will inform planning and prioritising mitigation activities and
expenditure for response and recovery preparedness.
Victoria Emergency Management Council
Under section 21C (1) (d) of the Act, the Commissioner is the executive officer for the
Victoria Emergency Management Council (VEMC). VEMC is constituted under section 8 of
the Act. The functions of the Commissioner as executive officer are supported by the OESC.
VEMC met in July 2011 and April 2012.
Exercise coordination
Multi-agency exercising
Between September and November 2011, OESC conducted a series of state-level
exercises, known as ‘Project Belenus’, on behalf of the Fire Services Commissioner (FSC)
and FSAs. The exercises were designed and coordinated by a multi-agency team managed
by OESC.
The project involved eight regional exercises that successfully tested the capacity and
capability of the FSAs, and reinforced the need for strong relationships across the
emergency management sector at all levels. It was based on a testing scenario involving a
high-impact bushfire that had consequences across the region. In total, 1,062 participants
took part, including volunteers and community members, plus representatives from 60
municipal councils, and the state’s emergency broadcasters.
One further state-level exercise was also built into ‘Project Belenus’ to test the arrangements
within the State Control Centre.
Following the success of ‘Project Belenus’, in December 2011, VICSES and OESC
conducted a similar exercise, titled ‘Project Platypus’. This multi-agency exercise provided
an important opportunity for staff, volunteers, emergency broadcasters and the community to
learn about managing a flood emergency in preparation for the anticipated bad weather in
early and mid-2012.
‘Project Platypus’ involved three exercises: two regional and one state-level, in a scenario
where flooding affected two regions at the same time.
The exercise built on the experience of ‘Project Belenus’, illustrating the need for an “all
hazards, all agencies” approach to emergency management.
Building capability
To prepare for its new responsibilities arising from recommendations in the Victorian Floods
Review (2011), OESC is developing an audit function for multi-agency, all hazards
exercising. This will involve a group of accredited “Observer Coaches” drawn from across
the emergency management sector to evaluate the efficacy of plans and procedures, as well
as the performance and competencies of individuals at all levels and their organisations.
This will support the drive for continuous improvement and professional development within
the emergency management sector.
Exercise planning and coordination will be hosted by Victoria Police with OESC providing
themes and objectives to be tested in exercises based on evidence from its audit and review
functions.
Delegations
In accordance with section 21H of the Act the Commissioner may, by instrument, delegate to
any person or class of person employed or engaged in the administration of the Act, all or
any of the Commissioner’s powers and functions.
The Commissioner has formally delegated specific functions to the Deputy Commissioner
Standards, Audit and Performance that relate to section 21E (Commissioner to monitor
standards) and 21F (Power to require information to be given) of the Act that apply to both
ESTA and VICSES.
[1] Code 1 Ambulance Victoria – potential life threatening cases.
[2] Priority 1 CFA events – there is a likely threat to life or property
[3] Priority 3 CFA events – there in no immediate threat to life or property, for example, domestic incinerators, washaways, electricity wires
clashing.
Appendix P
Statement of compliance with the Building Act
1993
The Minister for Finance guidelines, pursuant to section 220 of the Building Act 1993,
promote better standards for buildings owned by the Crown and public authorities, and
require entities to report on achievements. The department is responsible for 91 properties
used for legal, court, prison and emergency services. Other corporate entities within the
Justice Portfolio, such as the Country Fire Authority, the Metropolitan Fire and Emergency
Services Board and Victoria Police, will report separately on building compliance issues.
New buildings conforming to standards
For the financial year 2010-11, all works controlled by the department were required to be
conducted in accordance with the provisions of the Building Act, relevant building regulations
and other statutory requirements.
The department has established appropriate mechanisms to ensure compliance, including
the issuing of building permits and occupancy certificates and inspection of works. Agencies
of the department are exempt from lodging building plans with local councils.
Buildings maintained in a safe and serviceable condition
Mechanisms in place within the department to ensure buildings are maintained in a safe and
serviceable condition include:
•
a contract with an external service provider to manage all building essential service tasks,
in accordance with legislative requirements
•
the development of a departmental works program forming part of the overall
departmental investment strategy
•
a program to monitor and review effectiveness of these mechanisms.
Existing buildings conforming to standards
All departmental buildings comply with Minister for Finance guidelines. The mechanisms
established by the department are intended to maintain compliance and the effectiveness of
those mechanisms is continuously monitored.
Registered building practitioners
The department requires building practitioners carrying out building works to be registered
and for registration to be maintained throughout the course of the works.
2011-12 Statement of compliance with the Building Act 1993
Authority
Project name
ID
Total budget
Building permits issued
and work certified?
$3,685,000
Permits issued and to be
certified at end
Commenced
3316
Corrections Facilities Maintenance (multiple
sites)
3318
Shepparton Courts Remediation Works
$490,000
Permits issued and to be
certified at end
3319
Dandenong Government Service Office
$1,265,000
Permits issued and to be
certified at end
3321
Wangaratta Court Complex
$2,700,000
Permits issued and to be
certified at end
3855
Langi Kal Kal – Additional 54 Prison Beds
$17,500,000 Permits issued and to be
certified at end
3856
Dhurringile – Additional 54 Prison Beds
$17,500,000
Permits issued and to be
certified at end
3859
VICSES and CFA Station Upgrade – Bushfire
Response
$9,000,000
Permits issued and to be
certified at end
Completed
3827
Melbourne Legal Precinct Master Plan – Old
County Court Refurbishment
$22,500,000
Works certified at
completion
3841
Urgent Demand – Additional 100 Temporary
Beds
$22,500,000
Works certified at
completion
Appendix Q
Statement of compliance with National
Competition Policy
The Department of Justice continues to comply with the requirements of the National
Competition Policy. An exemption for prison industries was given by the Department of
Premier and Cabinet as the primary focus of their activities is employing prisoners and
undertaking vocational training.
Appendix R
Additional departmental information available
on request
In compliance with the requirements of the Standing Directions of the Minister for Finance,
details in respect of the items listed below have been retained by the department and are
available to the relevant ministers, members of Parliament and the public on request (subject
to the Freedom of Information requirements, if applicable):
a. a statement that declarations of pecuniary interests have been duly completed by all
relevant officers of the department
b. details of shares held by senior officers as nominee or held beneficially in a statutory
authority or subsidiary
c. details of publications produced by the department about the activities of the department
and where they can be obtained
d. details of changes in prices, fees, charges, rates and levies charged by the department
for its services, including services that are administered
e. details of any major external reviews carried out in respect of the operation of the
department
f. details of any other research and development activities undertaken by the department
that are not otherwise covered either in the Report of Operations or in a document which
contains the financial report and Report of Operations
g. details of overseas visits undertaken including a summary of the objectives and
outcomes of each visit
h. details of major promotional, public relations and marketing activities undertaken by the
department to develop community awareness of the services provided by the department
i. details of assessments and measures undertaken to improve the occupational health and
safety of employees, not otherwise detailed in the Report of Operations
j. a general statement on industrial relations within the department and details of time lost
through industrial accidents and disputes, which are not otherwise detailed in the Report
of Operations
k. a list of major committees sponsored by the department, the purposes of each committee
and the extent to which the purposes have been achieved.
This information is available at www.justice.vic.gov.au and further enquiries should be
directed to:
Director Strategic Communication Branch Department of Justice GPO Box 123 Melbourne
Victoria 3001