Financial Management and Administrative System
Introduction
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Meet the requirements of the federal government in the field of accounting and financial
management, to design and develop a financial management information system supplier
to integrate with the E-Dirham and cash management.
The system aims to improve financial and management reporting, and to provide
comprehensive and consolidated accounts of the Federal Government, and issuing
reports in accordance with the government financial statistics, and lay the foundations of
account management decentralization in the federal ministries.
System would improve the monitoring of program budgets, and better management of
income, expenditure, cash management, cash flow, expenses and salary accounts, and
follow-up audit costs for projects.
Provide the ability to run on both accounts: the cash and accrual base.
Need to apply the financial system and administrative
It has become necessary to implement this project in the ministries and federal authorities to
carry out its various activities in the financial management efficiently, effectively and to address
the following matters:
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There are many sources of information throughout the federal government, which result
duplication of data, which leads to a mismatch in nature and lack of integration and the
inability to use it.
Accumulation of office "paperwork" resulting from the vast amount of work that is causing
the slow down the operations.
Lack of necessary data and to provide the necessary requirements of the Federal
government in the administration and take appropriate decisions.
The methods available to assess and monitor performance are limited and inadequate.
The need for a system to provide information designed to provide senior management
with information and accurate data and for evaluating the activities carried out in the
ministries and to contribute to making appropriate decisions in a timely manner.
Modify the procedures; government accounting and transfer of accountability "cash" to be
held accountable, "entitlement"
Removing the old financial system
Benefits of the application of the financial system and administrative
1. Facilitate and streamline operations within each ministry, which enhance the
effectiveness, impact and provide oversight of financial operations within the system, for
example: the separation process of registering the claim for adoption and for the
payment.
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2. Conversion of existing operations to a single task to a group of procedures include full
and in parallel with the use of best professional practices.
3. Better design of the action, and integrated communication between the Ministry of
Finance, the ministries and the optimum utilization of human resources, technical and
financial.
4. The acquisition and application of integrated systems that meet the needs of the dfederal
government, with the circulation set of features specifically designed for the public sector
and the presence of the FMIS to provide support and assistance for the system users.
Programs of the financial system and administrative
General ledger:
This system is considered the most important systems, Oracle Financials. It is the total of all
accounts which, in turn, the financial statements in addition to, action steps of the budget
preparation, adoption, and exchange of allocations and transfers. We are interested in this
system to bring the accounting reports on both a cash and accrual basis, and the financial
statements and reports for management to achieve control and freedom in decision-making.
Payments \ payables:
Confined to the role of this system is payments and expenses and suppliers mainly dealing with
invoices and contracts for procurement and maintenance staff, contractors, governmental
projects, cash advances, all current expenses (except salaries) and capital loans on both a cash
and accrual basis.
Procurement:
This system and the powers of the procurement cycle allow buying supplies from the suppliers
requested and able to issue purchase orders.
Payroll:
The system includes the calculation of monthly salaries, allowances, deduction management,
staff and follow-up employee contributions, staff deductions, and extract the necessary reports for
management decision-making.
Cash management:
Cash management of the Foundation includes the introduction of automated bank statements
and settlement mechanism with bank accounts and cash flows for the Foundation in future
periods.
Income \ receivables
Is a fully functional system that allows you to manage accounts, invoices and payment processes
for customers and is a practical tool that improves cash flow and deal with all the needs of the
Federal government
Concepts must be taken into account during the application of the system
Hyperion (Federal Budget Automation)
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Operate and maintain existing Budget Automation System and its modules
Continously enhance and improve the existing applications
Support Federal Ministries during budget preparation and execution
Develope CPM applications to expand CPM coverage of MoF to better serve UAE
Government
The FMIS section in the Ministry of Finance
The FMIS Section is created centrally in the Ministry of Finance to raise the efficiency of the
financial system and accounting applied in all government ministries and the Federal System
(Oracle)
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Provide support and assistance for users of the system and key present in all ministries.
Increase the efficiency of the system through:
- Holding training workshops for users of the system.
- Conduct the review and scrutiny of the regulations in force in the
ministries in order to detect and inventory and address any problems or wrong practices
hamper the integrity of the data entered on the system and safety subsystems.
- Handle all the technical problems with the system with Oracle.
To know and identify the requirements and needs of users of the system.
Documentation of all requests for technical service provided by the users of the system
and how to solve problems to create a database to allow the Panel to know the ways of
solving recurrent problems or future problems.
Overseeing the implementation of the closing sessions of the monthly and yearly in all
ministries.
Meeting regularly with the Co-users of the systems in ministries to follow up the
functioning of the systems.
Oracle application system in the ministries and the application of any new Oracle system.
Sector :Financial Management Sector
Responsible Department :Financial Operation Department
Beneficiary of the Service :Federal Ministries and Bodies
Responsible Officer/ Sector Coordinator :Ali Sulieman
Direct Number: 02-6987488
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