Chapter 2, Answers to short-answer questions: The short-answer questions are
online at www.mhhe.com/QBessentials2014; Student Edition, select Chapter 2, QA
Templates. The QA templates include the short-answer and analysis questions.
Students can email the questions and their answers to you.
Write answers to the following questions.
1.
What are the names of the two sample businesses?
Sample Rock Castle Construction and Larry’s Landscaping & Garden Supply
2.
What is the purpose of Backup and Restore?
To save work or backup on a regular basis assures users of being able to restore
their work and resume working at the same place next time. Also a previous
backup can be restored if needed due to mistakes or equipment malfunctions.
3.
List eight Icon Bar selections for Sample Rock Castle Construction.
The Icon Bar can be customized. The Icon Bar for Sample Rock Castle
Construction includes Home, My Company, Income Tracker, Calendar, Snapshots,
Customers, Vendors, Employees, etc.
4.
How can a user access QuickBooks Help?
Users can access help by selecting Help from the menu bar or by pressing the
function key <F1>.
5.
Preferences can be customized two ways, list them.
Company Preferences and My Preferences
6.
List steps to display QuickBooks product information.
From the menu bar, select Help; About QuickBooks Accountant 2014.
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Copyright © 2015 McGraw-Hill Education. All rights reserved. No reproduction or distribution without the prior written consent of McGraw-Hill
Education.
7.
What rights and permissions does a QuickBooks Administrator have?
The Administrator has full access to all aspects of the program including setting up
other users.
8.
When a user is set up, list some of the access rights that can be granted.
Rights to access, process, print, or view reports to data relating to Sales and
Accounts Receivable, Purchases and Accounts Payable, Checking and Credit
Cards, Inventory, time Tracking, Payroll and Employee, sensitive Accounting
Activities, Sensitive Financial Reporting, and Changing or Deleting Transactions.
9.
Why is an audit trail important for good internal control?
The audit trail documents who is using the software, what they are doing, and
when they are doing it.
10. What Windows program is used to view QuickBooks 2014 properties?
Windows Explorer
ANALYSIS QUESTION
Why is it important to set up user roles and permissions?
Good internal control requires user tasks and duties be separated to minimize wrongful
acts by users. By being able to set up users and customize their permissions and
viewing rights, this separation of duties can be accomplished.
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Copyright © 2015 McGraw-Hill Education. All rights reserved. No reproduction or distribution without the prior written consent of McGraw-Hill
Education.