Request for Proposal (RFP)
for
S u p p l y/ I n s t a lla t i o n o f 2 00 KV A & 1 0 0 K V A
Generators for HEC Islamabad, Lahore & Karachi
Last Date for Submission:
7th August, 2012
Bid Opening Date:
7th August, 2012
HIGHER EDUCATION COMMSSION
H-9, ISLAMABAD
Websites: www.hec.gov.pk
Tel no. 051-90402208, 051-90407372, Fax no. 051-90402202
(Rs. 500/-)
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Table of Content
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
DEFINITIONS……………………………………………………….………………………..…….3
INTRODUCTION………………………………………………….…………………….…….…...4
SCOPE OF WORK…………………………………………….…………………………….….…4
BIDS SUBMISSION REQUIREMENTS………………….……………………………….….….4
SELECTION PROCEDURE………………….………….………………........……………...…..5
TERMS OF PAYMENT.………………………………………………..…..…….......................6
LIQUITDATED DAMAGES.……………………………………………….…………………...….6
GENERAL TERMS AND CONDITIONS..…………………………………….…………….……7
MINIMUM ELIGIBILITY CRITERIA………………………………………………………………8
MINIMUM REQUIREMENTS FOR SERVICE LEVEL AGREEMENT FOR
EQUIPMENT AND MAINTENANCE…………..………………………………………………....8
MEET OR EXCEED SPECIFICATIONS……..…………………………………………….….…9
CLARIFICATIONS..........................................................................................................9
List of Annexure / Form(s)
Annex I:
PROPOSAL SUBMISSION FORM…………………...………………...…………….…..10
Annex II: FIRM’s REFERENCE………………………….……………………..…………...…….....11
Annex III: DECLARATION……………………………………………..………………………………12
Form I:
TECHNICAL REQUIREMENTS…………………….…..…………………………...13
Annex IV: BIL OF QUANTITY(IES)…………………………………………….……………..…...…16
Annex V: TECHNICAL COMPLIANCE CERTIFICATES/COMPLIANCE UNDERTAKING…..…18
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
1
DEFINITIONS
1.1 HEC: Higher Education Commission.
1.2 PERN: Pakistan Education & Research Network.
1.3 SLA: Service Level Agreement.
1.4 RFP: Request for Proposals.
1.5 BOQ: Bill of Quantities.
1.6 Total Bid Value: Cost of Five year services as per BOC.
1.7 Total Bid Value: Cost of equipment/hardware as per BOC (including Optional/
Options) Cost of initial Five (5) years O&M Warranty services, Any other
additional cost.
1.8 Bidder: Bidder(s) who has submitted the proposals.
1.9 Selected Bidder: Bidder(s) selected for the award of tender.
1.10 first Party : Higher Education Commission
1.11 Second Party: Selected Bidder/Bidders.
1.12 Service Level Agreement: The level of service which HEC purchases from
vendor in respect of the service.
1.13 Trouble Ticket: A File that identified the fault, the technical detail.
1.14 Call-out Interval: The time between Network Operation Centre issuing a
trouble ticket to the concerned vendor engineer and confirming that the
trouble ticket is received and accepted by the vendor.
1.15 Restoration Time: time measured between a trouble ticket being received
and
accepted
by
the
vendor
and
restoration
of
the
system(s)/service(s)/functionality (ies) in subject to operation condition.
1.16 Resolve: To restore the system(s)/services(s)/functionality (ies) on which a
trouble ticket is issued and complete all further activates necessary to close
the trouble ticket.
1.17 Resolution Time: The time measured between a Trouble ticket being
received and accepted by the vendor and the answer to / completion of the
trouble ticket.
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
2
INTRODUCTION
PERN is one of the premium services of Higher Education Commission and the only research
and education network in Pakistan. Pakistan Education and Research Network (PERN) is
part of the overall vision and objectives of IT Action Plan that was launched in 2002 by
Prof. Dr. Atta-ur-Rahman .Pakistan Education and Research Network is a national research
and education network of Pakistan which connects premiere educational and research
institutions of the country. PERN2 is largest nationwide terrestrial network with point of
presence (POPs)located at the premiere educational & research institutions and regional
centers of Higher Education Commission in major cities of the country. PERN2 is not only
limited to just providing connectivity, but to meet the entire needs of the education and
research institutions by hosting and providing relevant services and information to the
users. PERN2 offers users a variety of advanced networking services including IPv6,
Multicast, and VPLS.
PERN2 provides students, faculty members and researchers a fully integrated and
dedicated communication infrastructure using advance information & Communication
Technologies. This National Research & Education Network (NREN) is established to
achieve true collaborative research, knowledge & resource sharing and distance learning.
The PERN2 also have connectivity to other NREN(s) of the World Including APAN (Asia),
Internet2 (USA), GEANT2 (Europe) etc. and initiate collaborative research with the
consortiums of NREN(s).
PERN2 is largest nationwide terrestrial network with point of presence (POPs)located at
the premiere educational & research institutions and regional centers of Higher Education
Commission in major cities of the country. All sites are equipped with Carrier Class Routing
Datacom Equipment , Un-interrupted Power supplies ( UPS with individual battery backup, Generators,
Air Conditioners, Electrical Panels, illuminating lamps (Tube lights,
spotlights, Energy savers etc), Bracket fans, Fire extinguishers coupled with Fire alarm
controllers / detectors and civil Infrastructure (Earthlings, False Ceilings, Raised Floors,
Power Ducts, Fiber Ducts) etc.
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
To overcome the frequent power outages, continuity of input power supply and to ensure
24x7 operations of PERN services HEC intends to purchase generators for backup power
provisioning at its three main PoP sites. In that context One new 200 KVA generator will
be installed at HEC head office Islamabad & Two new 100 KVA generators at HEC Regional
Centers Lahore and Karachi along with the associated rating ATS panels, Power Cables,
Ciruit Breakers and other necessary equipments (detail mentioned at Form-I “Technical
Requirements” Type No-G “Implementation Services” and its sub-clauses).
3
SCOPE OF WORK
Following requirements define the scope of work of this Tender:
3.1
The Selected Bidder will be responsible for the supply, commissioning and
maintenance of One new 200 KVA generator at HEC Head Office,
Islamabad, shifting of the existing 100 KVA generator and connection with
new IT building.
3.1 (a) Supply and Installation of downlighter with 2 x 11 watts energy
saver, 4 inch dia PVC conduits for 120 sqmm, 95 sqmm, 70 sqmm and 50
sqmm power cables, 2 inch dia PVC conduits for 20 sqmm, 16 sqmm power
cables, and 12 inch dia exaust fan with all accessories.
3.2
3.3
3.4
3.5
3.6
3.7
Supply, commissioning and maintenance of two new 100 KVA generators at
HEC regional center, 55-B/2 Gulberg-III, Lahore and HEC regional center,
Liaqat National Library Premises, Behind PTV Station, Karachi and
installation with the existing 100 KVA generators in redundant mode.
Laying/upgrade of the associated power cable, upgrade/installation of new
ATS panels, installation of other electrical equipment deem necessary, for
all the work mentioned in clause 3.1 and 3.2 above.
Selected Bidder must ensure that the supplied equipment is fully
operational, new and perform properly and meet RFP’s Technical
Specification.
At the time of installation and commissioning, Selected Bidder must
provide
comprehensive documentation of system deployed including
diagrams, labeling, schematics, configuration and manuals etc.
Selected bidder shall be responsible for minimum 5 year services
(operation & maintenance) as per SLA clauses for all the equipment
provided, without any extra cost or hidden charges.
Bidders are required to conduct survey of the sites prior to submission of
the bids and quote charges according to the measurements taken and
equipment required.
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
4
BIDS SUBMISSION REQUIREMENTS
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
The objective of bid submission requirement is to provide bidders the
information to submit their bid in response of this RFP according to the
specifications defined in this RFP and in order/sequence as set forth in this
document. Bidders must pursue following requirements for their
proposals/bids.
For this tender PPRA’s Rule number 36(b) ‘Single stage - Two Envelope’
procedure of open competitive bidding shall be adopted.
Bids shall comprise of single envelope containing two separate envelopes,
i.e. Technical and Financial Proposals, and clearly marked Technical and
Financial proposals on the respective envelopes. Envelopes must also be
labeled with the name, address and contact number of the bidding
company, and also the Title of the Tender for which the bid is being
submitted.
This Tender is floated on Turnkey Basis.
Bidders shall submit Financial Proposals along with brochures/data sheets
explaining of the items quoted.
Bidders shall submit a signed letter with Official stamp affixed on it as per
the format given in Annex- VII as a cover letter to the Bid/Proposal.
Bids/Proposals submitted without this cover letter will not be accepted and
bids will be rejected straightaway.
Bidders shall provide Company profile, Authorization & relationship with
principal firm(s), location of branch offices, company experience in related
field, technical staff details (branch-wise), project completed, major clients’
list as per the format given in Annex III “Firm’s References”, equipment’s
technical details (brochures, data sheets etc.) mentioning compliance and
properly highlighting all the compliance specification as requested in Form-I
“Technical Requirements” using florescent highlighter of quoted
hardware/equipment and material with their make, model, part number,
etc.
Bidders are required to fill and sign the “Technical Reuirements” Form-I as
provided in this RFP and must submit it along with Proposal.
Bidders are required to fill and sign all pages of the Annex VI “Bill of
Quantity(ies)” while following the format given, and submit it as Financial
Proposal. Financial Proposals not following the given format may lead to
the rejection of bid.
Bidders are required to submit their proposals in PAK Rupees (PKR). A bank
draft equal to 2% of the Total Bid Value should accompany the bid as part
of financial proposal as earnest money drawn in favor of D.G. (Finance),
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
4.10
4.11
4.12
4.13
5
Higher Education Commission, Islamabad. The bid shall not be considered
without earnest money.
If a bidder has quoted multiple options, in this case bidder should submit
the earnest money equal to 2% of highest quoted option.
Bidder must quote for complete solution given in the “Technical
Requirements” Form-I. Otherwise it may lead to rejection of whole bid.
Bidder must include Warranty/Services (as per minimum SLA requirement)
for equipment cost of first year within the cost of equipment.
Integrity pact need to be furnished on legal stamp paper along with bid.
Sample is given at Annex- I.
SELECTION PROCEDURE
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
Evaluation of the firms shall be based on information provided in Proposals.
As a part of evaluation, bidders may be asked to conduct
presentation/demonstration.
On the basis of technical evaluation, the financial proposal of only
technically responsive bidders (qualified bidders) will be opened in the
presence of their representatives who choose to attend.
For this tender weightage of Technical and Financial proposals shall be 70%
and 30% respectively.
For qualifying in Technical responsiveness, bidders shall fulfill all the
requirements as laid out in Part A “Mandatory Requirements” of Technical
Evaluation Criteria at Annex-III. If any of the mandatory requirements is not
met by the bidder, the bid will be cancelled straightaway and no further
consideration will be given. Moreover, bidders will have to secure 60%
score in each part (i.e. Part B, Part C, Part D, Part E) totaling to 70%
weightage assigned to Technical Evaluation.
Financial proposals of bids found technically non-responsive will be
returned un-opened.
The bid found lowest evaluated bid or highest scorer will be accepted.
As a part of evaluation, Technical Evaluation committee may visit bidder’s
reference sites or inquire the further clarification / information to validate
the Bidders information.
After the approval of contract award, a contract agreement on the stamp
paper worth Rs. 100/- shall be executed by the firm with selected bidder
within 15 days from the date of issuance of Letter of Intent on standard
terms and conditions.
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
6
TERMS OF PAYMENT
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
6.13
No payment shall be made in advance to the Contractor as
mobilization advance.
Eighty percent (80%) cost of equipment shall be paid after successful
delivery of equipment at mentioned HEC centers/designated locations after
sing off of delivery challan.
Twenty percent (20%) cost of equipment shall be payable to the Contractor
after issuance of certificate for successful installation, proper integration,
testing & commissioning of all equipment as per requirement at HEC sites.
Ten Percent (10%) of the payable amount against each invoice/payment
will be retained as security/retention money and will be released after
completion of first year warranty period OR bidder has to submit
Performance Guarantee equal to 10% of annual Contract Value in the
shape of either (a) bank guarantee from any Scheduled Bank in Pakistan or
(b) bank guarantee from a bank located outside Pakistan duly counterguaranteed by a Scheduled Bank in Pakistan or an insurance company
having at least AA rating from PACRA/JCR . Performance Guarantee /
Retention Money which will be released after successful completion of first
year warranty period while adjusting penalties (if any).
The successful bidder must provide O & M and comprehensive part
warranty services till Five (05) Years.
The successful bidder has to furnish the Performance Bank Guarantee
equivalent to 10 % of the total 5 years SLA cost for next Five (5) years
warranty services. The said Bank Guarantee will be released after total
service tenure.
Payment next year’s O&M including warranty relating to all equipment will
be made to Contractor on yearly on post payment basis.
Payment of consumables and cables/ civil work will be paid as per actual
consumption/measurements.
Invoices will be cleared as soon as possible not exceeding 30 days upon
receiving the invoice and complete supporting documents
All payments shall be made through cross cheque in the Pak Rupees.
Taxes will be deducted at source as per government rules at the time of
payment.
The Bid Security of the successful bidder will be returned after the signing
of the contract and delivery of equipment.
If the progress of the work is not to the satisfaction of the Executive
Director, HEC. Executive Director HEC has the right to cancel the order, get
the work done from third party selected in accordance with the PPRA rules
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
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6.14
6.15
7
LIQUITDATED DAMAGES
7.1
7.2
8
subject to the condition that if the first party has to pay any amount in
excess of the agreed amount, the difference will be recovered from the
second party.
Other payment terms & condition may be considered at the time of
contract agreement, subject to the condition that the same falls in the legal
framework of Government of Pakistan.
The bidder is responsible to deliver equipment at the sites at his own risk
and cost.
In case of delay, the Executive Director, HEC reserves the right to impose a
penalty not exceeding 10% of the total amount of the contract at the rate
of 1% of the bill for each week of delay.
If the work is not executed according to the satisfaction of the Executive
Director, the Executive Director reserves the right to reject it altogether or
impose a penalty not exceeding 50% of the contract amount.
GENERAL TERMS AND CONDITIONS
Following general terms & conditions apply to this RFP
8.1
Only authorized dealer, registered reseller & partner, SECP & PEC registered etc.
can participate (documentary proof is mandatory).
8.2
The bidder must be registered with Sales Tax and Income Tax Department.
8.3
An affidavit to the effect that the firm has not been blacklisted by any
Government/Semi Government organization.
8.4
The Commission reserves the right to accept/reject wholly or partially any tender at
any stage of the tender process.
8.5
Validity period of the bids regarding the award of contract shall be 6 months (180
days).
8.6
The decisions of HEC will be binding on all concerned and will in no case be
challengeable at any forum or any court of law.
8.7
Bids are liable to be rejected if; they are not conforming the terms, conditions and
specifications stipulated in this RFP.
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
8.8
During the examination, evaluation and comparison of the bids, the HEC at its sole
discretion may ask the bidder for clarifications of its bid.
8.9
The request for clarification and the response shall be in writing/email. However, no
change in the price or substance of the bid shall be sought, offered or permitted
after bid submission.
8.10
Total Bid Value (Cost of equipment (including Optional/ Options), Cost of
Installation & Commissioning and Cost of Comprehensive Warranty Services as per
BOC) shall account for financial evaluation and so shall be included in Total Bid
Value.
8.11
The amount submitted as Earnest Money shall be refunded to the unsuccessful
bidders after the decision of “Tender Committee” for the award of said tender.
8.12
If there is a discrepancy between unit price and total price in the submitted bid
which is obtained by multiplying the unit price and quantity, the unit price shall
prevail and total price shall be corrected. If there is a discrepancy between the
words and figures, the amount in words shall prevail. If there is a mistake in
addition/ totaling, that shall be corrected. If the bidder does not accept the
corrected amount of bid, his bid shall be rejected and his bid security forfeited.
8.13
Incomplete and conditional BIDs will not be entertained.
8.14
For this tender, all updates/changes shall be communicated through email.
8.15
In case of any dispute between the two parties of any matter arising out of after
signing the contract agreement, the case shall be referred to Executive Director,
HEC whose decision shall be final and binding on both parties.
8.16
Bids submitted via email or fax will not be entertained.
8.17
Bidders indemnify HEC against all third party claims of infringement of patent
trade mark, industrial design rights arising from use of the goods of any part
thereof in Pakistan.
8.18
The firms must quote the hardware in conformance the information
provided in Annex D with minimum specification mentioned at Form I.
8.19
If the contract amount exceeds Rs. 10 Million, the selected bidder has to furnish
the integrity pact as provided at (Annex-I), at the time of contract agreement.
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
9
MEET OR EXCEED SPECIFICATIONS
The specifications provided in this RFP are the minimum requirements of HEC. The
vendors must meet or may exceed these specifications to meet the actual
requirements of this Project and its successful practical implementation. But in
such a case additionally proposed or altered specifications should clearly be
highlighted to enable HEC to clearly identify modified specifications.
10 CLARIFICATIONS
Queries regarding this RFP shall be submitted in writing to:
1.
Ch. Abdullah Fayyaz Chattha
Director Operations (PERN2)
Higher Education Commission
H – 9, Islamabad
Phone: +92-51-90402212
Email: achattha@hec.gov.pk
2.
Mr. Ali Khan
Support Engineer (PERN2)
Higher Education Commission
H – 9, Islamabad
Phone: +92-21-90407372
Email: aikhan@hec.gov.pk
3.
MR. Usman Aslam
Support Engineer (PERN2)
Higher Education Commission
Regional Center,
55 B-2 Gulberg III Lahore.
Phone: +92-42-99263092
Email: uaslam@hec.gov.pk
For Site Visit:
(1). Higher Education Commission,
Regional Center,
Behind PTV Station, Stadium Road,
Karachi
Tel: +92 (021) 99231476-77
(2). Higher Education Commission,
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Regional Center,
55-B/2 Gulberg – III, Lahore
Tel: +92 (042) 99263092, 99263096
Annex-I: Integrity Pack Format
DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.
PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & WORKS IN
CONTRACTS WORTH RS.10.00 MILLION OR MORE
Contract Number: ________________________ Dated: ________________________
Contract Value:_____________________________
Contract Title: ________________________________
________________ hereby declares that it has not obtained or induced the procurement
of any contract, right, interest, privilege or other obligation or benefit from Government
of Pakistan or any administrative subdivision or agency thereof or any other entity
owned or controlled by it (GoP) through any corrupt business practice.
Without limiting the generality of the foregoing, ____________ represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or
payable to anyone and not given or agreed to give and shall not give or agree to give
to anyone within or outside Pakistan either directly or indirectly through any natural
or juridical person, including its affiliate, agent, associate, broker, consultant,
director, promoter, shareholder, sponsor or subsidiary, any commission,
gratification, bribe, finder's fee or kickback, whether described as consultation fee
or otherwise, with the object of obtaining or inducing the procurement of a contract,
right, interest, privilege or other obligation or benefit in whatsoever form from GoP,
except that which has been expressly declared pursuant hereto.
________________ certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the
transaction with GoP and has not taken any action or will not take any action to
circumvent the above declaration, representation or warranty.
_____________ accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action
likely to defeat the purpose of this declaration, representation and warranty. It agrees
that any contract, right, interest, privilege or other obligation or benefit obtained or
procured as aforesaid shall, without prejudice to any other right and remedies
available to GoP under any law, contract or other instrument, be voidable at the
option of GoP.
Notwithstanding any rights and remedies exercised by GoP in this regard,
_____________ agrees to indemnify GoP for any loss or damage incurred by it on account
of its corrupt business practices and further pay compensation to GoP in an
amount equivalent to ten time the sum of any commission, gratification, bribe,
finder's fee or kickback given by _________________ as aforesaid for the purpose of
obtaining or inducing the procurement of any contract, right, interest, privilege or other
obligation or benefit in whatsoever form from GoP. [Company Name]
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Annex II: Proposal Submission Form.
PROPOSAL SUBMISSION FORM
The Project Director
Higher Education Commission,
H-9, Islamabad
Sir
We, the undersigned, offer to provide the consulting services For “Supply/Installation of
One new 200 KVA and Two new 100 KVA generators, shifting and installation of existing
100 KVA at HEC head office Islamabd and connection with new IT building,
laying/upgrade of power cables, installation/upgrade of ATS panels” in accordance with
your Request for Proposal dated ____________, and our Proposal. We are hereby
submitting our Financial Proposal along with Technical compliance, sealed in envelope.
We understand you are not bound to accept any Proposal you receive and reserves the
right to accept or reject any offer and to annul the bidding process and reject all proposals
without assigning any reason or having to owe any explanation whatsoever.
The decision of evaluating committee shall be final and cannot be challenged on any
ground at any forum and the evaluating committee will not be liable for any loss or damage
to any party acting in reliance thereon.
We remain,
Yours’ sincerely
Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Annex III: Firm’s References
Relevant Services carried out in the Last three Years
That Best Illustrate Qualifications
Using the format below, provide information on each reference assignment for which your
firm/entity, either individually as a corporate entity or as one of the major companies within
an association, was legally contracted.
Assignment Name:
Country:
Location within Country:
Key
Professional
Provided by Your
entity(profiles):
NO. of Staff:
Name of Client:
Address:
Start
(Month/Year):
Staff
Firm/
NO. of Staff-Months; duration
of assignment:
Date Completion
(Month/Year):
Date Approx. Value of Services (in
Current ):
Name of Associated Consultants, if any:
NO of Months of Professional
Staff Provided by Associated
Consultants:
Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and
functions performed:
Narrative Description of Project:
Description of Actual Services Provided by Your Staff:
Firm’s Name:
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
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Annex-IV: Technical Evaluation Criteria
S. No.
Reference
Page#
Attributes
Part A) Mandatory
1.
Firms with Income Tax Certificate / GST Certificate, SECP and PEC registered.
Affidavit (that the firm has not been blacklisted by private, Govt., Semi Govt.
and Autonomous Body)
At least Two years of relevant experience in Implementation of Same
services i.e. Supply, Installation and maintenance of Generators of equal or
higher rating in different cities.
Bidding company being in operation for at least 3 years in Pakistan in
relevant business.
Must be a product Authorized Dealer or Manufacturer or Distributer,
Quoted product must be at least ISO 9001 compliance , and company must
be ISO 9000 compliance
2.
3.
4.
5.
6.
7.
Location of Offices (Islamabad/Rawalpindi, Lahore, Karachi )
8.
Filled Technical Compliance Sheet (clause by clause compliance of RFP with
Component Level part numbers and reference brochures)
Principal/ Manufacturer authorization Certificate specific for this project.
Completely filled BoC (as part of Financial Bid)
Project Execution Plan (Time Lines, Resources, dedicated Staff, Shared Staff,
etc.)
Bidding company must be selling same quoted brand.
Minimum 15 million Financial Turnover for last two year in similar Projects
9.
10.
11.
12.
13.
S. No.
Attributes
Max.
Score
Weig
htage
Reference
Page#
Documenta
ry Proof
Criteria
Part B) General Evaluation - Corporate Profile
1.
2.
3.
Corporate Profile
Location of Offices
10
10
Documentary proof and
references required
Financial Strength (last
Two years)
Documentary proof and
references required
Company in Operations
(No. of years)
Documentary proof and
references required
10
10
10
10
Location Of Offices of Bidder in
consideration/ Maximum
Location Of Offices of all the
Bidders * 10
Turnover of Bidder in
consideration/ Maximum
Turnover amongst all the
Bidders * 10
No. of year of Bid in
consideration/ Maximum Year
amongst all of the Bids * 10
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RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
4.
Company Association with
Product Principal
Documentary proof and
references required
10
10
No. of year of Bid in
consideration/ Maximum Year
amongst all the Bids * 10
Relevant Technical Staff
5.
6.
7.
8.
9.
10.
Quoted Brand /
Technology Certified
Technicians
Documentary proof and
references required
Company total Certified
Electrical Engineers
Documentary proof and
references required
Company total Certified
Electrical Technician’s
Documentary proof and
references required
Firm has completed
Similar Projects
(Similar services with
equivalent or Higher
rating Generators
Installation and
Maintenance) in Pakistan
(Provisioning of
Generators). Documentary
proof and references
required
Firm has completed
Similar Projects in
Country Wide
(Provisioning of
Generators in multiple
cities in single project).
Documentary proof and
references required
Firm has Similar Projects
In hand in Pakistan
(Provisioning of
Generators) Documentary
proof and references
required.
10
10
10
10
No. of Certified Resources of Bid
in consideration/ Highest No. of
Certified Resources amongst all
bids * 10
No. of Certified Resources of Bid
in consideration/ Highest No. of
Certified Resources amongst all
bids * 10
10
10
No. of Certified Resources of Bid
in consideration/ Highest No. of
Certified Resources amongst all
bids * 10
Relevant projects
10
10
No. of Projects of Bid in
consideration/ Highest No.
Projects amongst all bids * 10
10
10
No. of Projects of Bid in
consideration/ Highest No.
Projects amongst all bids * 10
10
10
No. of Projects of Bid in
consideration/ Highest No.
Projects amongst all bids * 10
16
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
11.
Firm has Similar Service
Levels Agreement In
hand in Pakistan for
(Provisioning of
10
No. of Projects of Bid in
consideration/ Highest No.
Projects amongst all bids * 10
Generators, ATS panels
etc.).
Documentary proof and
references required
SubTotal
Weight of the Part (B) in Technical
Evaluation is 20% and firm's Score
will be calculated using following
formula
Firm's Score = Marks Obtained by
Firm in Part B/ Total Max. Marks of
Part B * 20
S. No.
10
Attributes
110
20
Product Features Rating
Max.
Weig
Score htage
Criteria
Reference
Page#
Part C ) Operation and Maintenance
12.
13.
Corporate Profile
Services Operations and
10
10
Parts monthly
Availability (e.g. 99.9%
etc.)
Dedicated Resources
10
10
deputed to run O&M
Call-Out Interval
10
10
Restoration Time
10
10
Resolution Time
10
10
14.
15.
16.
SubTotal
50
Weight of the Part (C) in Technical
Evaluation is 20% and firm's Score
will be calculated using following
formula
Firm's Score = Marks Obtained by
Firm in Part (C)/ Total Max. Marks of
20
Committed Availability Quoted
in bid in consideration/ Highest
Committed Availability Quoted
amongst all Bids * 10
Min. No. of resources among all
bids/ No. of resources of bid in
consideration * 10
Min. time for all fault severity
levels from all bids in
consideration/ Time for all fault
severity levels of the bid in
consideration * 10
Min. time for all fault severity
levels from all bids in
consideration/ Time for all fault
severity levels of the bid in
consideration * 10
Min. time for all fault severity
levels from all bids in
consideration/ Time for all fault
severity levels of the bid in
consideration * 10
17
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Part (C) * 20
Part D) Project Execution
Project Execution Plan
20
10
7
17.
3
HR dedicated for the
project
20
10
7
18.
3
19.
20.
No. of Days required to
install and
commissioning the
Base product
Sites Diagrams with
respect to survey
10
10
10
10
Sub Total
60
Weight of the Part (D) in Technical
Evaluation is 10% and firm's Score
will be calculated using following
Firm's Score = Marks Obtained by
Firm in Part (D)/ Total Max. Marks of
Part (D) * 10
10
(Project Execution time (days)
of the bid in consideration) ≈
Mean (Project Execution time
(days) of all the bids in
consideration)
> Min. (Project Execution time
(days) of the bids in
consideration) OR <Max.
(Project Execution time (days)
of the bids in consideration)
Min. (Project Execution time
(days) of the bids in
consideration) OR Max. (Project
Execution time (days) of the
bids in consideration)
(Dedicated Personnel of the bid
in consideration) ≈ Mean
(Dedicated Personnel of all the
bids in consideration)
> Min. (Dedicated Personnel of
the bids in consideration) OR <
Max. (Dedicated Personnel of
the bids in consideration)
Min. (Dedicated Personnel of the
bids in consideration) OR Max.
(Dedicated Personnel of the bids
in consideration)
Min. (time for all from all bids in
consideration)/ (Time for all of
the bid in consideration) * 10
Part E) Presentation/POC
21.
Company/Product
Distinguished Features
50
50
To be assigned by Technical
Evaluation Committee
18
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
22.
Company / Product
Value Added Features /
Company Project
Execution / Operations
Methodology/Services
accuracy/Presentations
Sub Total
Weight of the Part (E) in Technical
Evaluation is 20% and firm's Score
will be calculated using following
Firm's Score = Marks Obtained by
Firm in Part (E)/ Total Max. Marks of
Part (E) * 20
Firm's Total Score = Part
(B:E)
50
50
To be assigned by Technical
Evaluation Committee
100
20
70
19
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Form I: Technical Requirements:
(To be filled by the bidder as part of Technical Compliance)
Type
No
Attribute
A
100 KVA Generators Specifications
International brand (Perkins or
Brand
Equivalent) with minimum one
year warranty
Phase, wire, Three- phase, 4 wire, 415/240
Volts,
Volts, 50 Hz
Frequency
Canopy
Acoustic Canopy (Sound and
weather proof) suitable for 100
KVA DG set
Engine
1500 rev/min
Speed
100 KVA
Prime Power
1
2
3
4
5
Required Specs
Compliance
Yes/No
Comment
Part No
Reference
Brochure is
at page #
Gross: 93.5 to 103 KWm
6
7
8
9
Engine
Power
Net: 89 to 98 KWm
DG pad and mountings
Generator Parts: Main Rotor and
Main Stator. Engine Parts: Cylinder
Block, cylinder head, crankshaft,
camshaft, cylinder head gears,
connecting rods, flywheel and
flywheel housing, intake and
exhaust manifold etc. Normal wear
items, including but not limited to:
turbo-chargers, fuel injector (s),
starter, alternator, and electronic
components, as well as normal
engine and/or generator wear,
Fuel Tanks Generator Batteries etc
Repair or replace any part covered
which becomes defective,
malfunctions or otherwise fails to
conform smooth Operations under
normal use and service during the
term of this contract, rectification
20
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
of vibration of generator.
10
B
Submission of the “Equipment
Status Report” indicating the
condition of the equipment for
each of the site on monthly basis
via email / fax / post /air mail etc.
200 KVA Generator Specifications
Brand
11
12
13
14
15
16
17
18
19
International brand (Perkins or
Equivalent) with minimum one
year warranty
Phase, wire, Three- phase, 4 wire, 415/240
Volts,
Volts, 50 Hz
Frequency
Canopy
Acoustic Canopy (Sound and
weather proof) suitable for 200
KVA DG set
Engine
1500 rev/min
Speed
Prime Power 200 KVA
Gross: 169, 186, 205 KWm
Engine
Power
Net: 164, 180, 199 KWm
DG pad and mountings
Generator Parts: Main Rotor and
Main Stator. Engine Parts: Cylinder
Block, cylinder head, crankshaft,
camshaft, cylinder head gears,
connecting rods, flywheel and
flywheel housing, intake and
exhaust manifold etc. Normal wear
items, including but not limited to:
turbo-chargers, fuel injector (s),
starter, alternator, and electronic
components, as well as normal
engine and/or generator wear,
Fuel Tanks Generator Batteries etc
Repair or replace any part covered
which becomes defective,
malfunctions or otherwise fails to
conform smooth Operations under
21
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
normal use and service during the
term of this contract, rectification
of vibration of generator.
20
C
21
22
D
Submission of the “Equipment
Status Report” indicating the
condition of the equipment for
each of the site on monthly basis
via email / fax / post /air mail etc.
ATS Panels Specifications
ATS panel for 100 KVA generator
having the related capacity
100 KVA
Magnetic
contactors,
Relays,
Generator
Breakers with Over & Under
Voltage relays, ATS surge protector
and generator battery charger.
ATS panel for 200 KVA generator
having the related capacity
Magnetic
contactors,
Relays,
200 KVA
Breakers with Over & Under
Generator
Voltage relays and ATS surge
protector
generator
battery
charger.
Electrical Cables Specifications
Brand
23
Required
Ratings
24
Pakistan Cables (bidder should
provide the proof of the brand on
the letter head at the time of bid
submission)
 4 Core 120 mm sq
 4 Core 95 mm sq
 4 Core 70 mm sq
 4 Core 50 mm sq
 4 Core 20 mm sq
 4 Core 16 mm sq
25
Control
Cable
E
3-Pole Circuit Breakers Specifications
26
Brand
27
Required
Rating for
HEC
Five (5) Pair 2.5 mm sq
Merlin Garin

One 250 Amperes
with DB
22
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Islamabad


28
29
Required
Rating for
HEC
Regional
Center,
Lahore
Required
Rating for
HEC
Regional
Center,
Karachi




Two 150 Amperes
with DB
Two 63 Amperes
with DB
One 250 Amperes
with DB
Two 63 Amperes
with DB
One 250 Amperes
with DB
Two 63 Amperes
with DB
F
Consumables for Generators
30
200
KVA Replacement of Oil Filter, Air
Generator
Filter, Fuel Filter, Fuel Water
Separator
with
complete
generator service/cleaning.
Bidders are required to quote,
supply and replace Generator
Consumables for generator running
upto 250 hours or after four months
time tenure whichever is earlier.
100
KVA Replacement of Oil Filter, Air
Generator
Filter, Fuel Filter, Fuel Water
Separator
with
complete
generator service/cleaning.
Bidders are required to quote,
supply and replace Generator
Consumables for generator running
upto 250 hours or after four months
time tenure whichever is earlier.
31
G
Implementation Services
32
Site A: HEC
Islamabad
1. Erection of two 200 KVA
generators Pad.
2. Supply, Installation of One
new 200 KVA generator
with sound and weather
proof canopy at HEC head
office Islamabad. Shifting
of the existing 100 KVA
23
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
3.
4.
5.
6.
7.
8.
33
Site B: HEC
Regional
Center, Lahore
generator and connection
with new IT building.
Shfiting of existing 100
KVA ATS panel and
connection with shifted
100 KVA generator..
Supply, Installation of new
200 KVA generator ATS
panel.
Supply and Installation of
One 250 Amperes 3-Pole
Circuit
breaker
with
Distribution Box.
Supply and Installation of
Two 150 Amperes 3-Pole
Circuit
breaker
with
Distribution Box.
Supply and Installation of
Two 63 Amperes 3-Pole
Circuit breaker.
Laying and connection of
power
cables
as
mentioned at Form-1
“Technical Requirements”
Part-F and its subclauses.
1. Erection of 100KVA
GENSET Pad.
2. Supply and Installation of
New 100KVA GENSET.
3. Supply and Installation of
New 100KVA GENSET ATS
Panel.
4. Supply & installation of
250
Amperes
3-Pole
Circuit Breaker alongwith
Distribution Box.
5. Supply & installation of 60
Amperes 3-Pole Circuit
Breaker
alongwith
24
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
6.
7.
8.
9.
34
Site C: HEC
Regional
Center, Karachi
Distribution Box.
Supply & installation of 60
Amperes 3-Pole Circuit
Breaker
alongwith
Distribution Box.
Supply & installation of
Source Transfer Switch
(STS) having 2 (two)
Magnetic Contactors of 80
Amperes
Capacity
alongwith
Distribution
Box.
Proper completion of Civil
work after the final
installation.
Laying and connection of
power cables (90 mm and
50 mm, required length is
100 meters)
1. Erection of 100KVA
GENSET Pad.
2. Supply and Installation of
New 100KVA GENSET.
3. Supply and Installation of
New 100KVA GENSET ATS
Panel.
4. Supply & installation of
250
Amperes
3-Pole
Circuit Breaker alongwith
Distribution Box.
5. Supply & installation of 60
Amperes 3-Pole Circuit
Breaker
alongwith
Distribution Box.
6. Supply & installation of 60
Amperes 3-Pole Circuit
Breaker
alongwith
Distribution Box.
7. Supply & installation of
Source Transfer Switch
25
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
(STS) having 2 (two)
Magnetic Contactors of 80
Amperes
Capacity
alongwith
Distribution
Box.
8. Proper completion of Civil
work after the final
installation.
9. Laying and connection of
power cables (90 mm and
50 mm, required length is
100 meters).
H
STS Panels Specifications
35
100
KVA Source Tranfer switch (STS)
Generators
Panel having two magnetic
contactors of 80 Amperes with
Distribution Box
I
Phase Sequencer
36
J
37
38
39
Three Phase sequence checker
with LED’s to indicate if the
mains line has the correct
phase sequence or not
Warranty Services
Comprehensive warranty and
services
including
preventive/corrective
maintenance of genarators and
ATS offered/provisioned under
this Contract/RFP for minimum
Five (5) years.
Overhauling of Gensets up to
4000 hour during the tenure of
contract.
Submission of the “Equipment
Status Report” indicating the
condition of the equipment for
each of the site on monthly basis
via email / fax / post /air mail etc.
26
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
K
New HEC IT Building Pending Works
Completion
40
Light Fixtures
Pierlite
surface
mounted
downlighter with half frosted
glass cover & 2 x 11 watt energy
saver
41(a) Conduits
& 4 inch dia PVC conduits for each
pipes
120 sqmm, 95 sqmm, 70 sqmm
and 50 sqmm power cables
including all conduit accessories
2 inch dia PVC conduits for each
20 sqmm, 16 sqmm power cables
41(b)
including all conduit accessories
42
Exhaust Fan
12 inches dia exhaust fan with all
accessories.
27
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Annex- V: MINIMUM REQUIREMENTS FOR SERVICE LEVEL AGREEMENT FOR
EQUIPMENT AND MAINTENANCE
Following requirements for SLA apply to this RFP for this project.
1. Preventive maintenance in the respect of system and its auxiliaries must be carried
out on monthly basis.
2. Response time of the successful bidder in the context of warranted services at all
days, 24 X 7, shall be one hour minutes from the reporting of the fault. The same
will be valid for all non-working hours and non-workings days of HEC.
3. The Bidders must ensure the escalation response time as per following table
through the dedicated engineer’s deputed onsite in business hours.
Level
Event
Description
L1
Severe
L2
Critical
L3
High
In case of Generator power
cutoff for any minor and major
issue.
Generator missing, ATS panel
malfunctioning (replacement of
any of its parts)
Preventive
maintenance,
generator
service,
ATS
maintenance,
other
circuit
breakers faulty
Maximum
time for issue
rectification
1 Hour
2 Hour
4 hours
4. In case of delay in service provisioning Liquidated Damages will be calculated and
imposed as per following table:
Level
Event
L1
L2
L3
Severe
Critical
High
% of Invoiced
amount
per
volition
0.3%
0.2%
0.1%
28
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
5. It will be responsibility of contractor so to ensure the proper health maintenance
of the generators and ATS panels etc. The contractor will be required to pay visits
to sites at least once a month and report the equipment health and in case of any
issue contract will provide CM as per requirements.
6. Contractor will be required to provide the parts replacement of generator i.e. Main
Rotor and Main Stator. Engine Parts: Cylinder Block, cylinder head, crankshaft,
camshaft, cylinder head gears, connecting rods, flywheel and flywheel housing,
intake and exhaust manifold etc. Normal wear items, including but not limited to:
turbo-chargers, fuel injector (s), starter, alternator, and electronic components, as
well as normal engine and/or generator wear.
7. Contactor will be responsible for maintaining the SLA and ensure the uptime of
both the 200 KVA and 100 KVA generators along with the associated ATS panels
and Circuit Breakers.
29
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Annex VI: Bill of Cost:
S.No
Item
1
A- 100 KVA As per requirement No
Generators
mentioned
in
“Technical
Requirements” Form I
,Item “A” and its subclauses.
2
B- 200 KVA As per requirement No
Generator
mentioned
in
“Technical
Requirements” Form I ,
Item “B” and its subclauses.
1
C- 100 KVA As per requirement No
ATS Panel
mentioned
in
“Technical
Requirements” Form I,
Item “C” and its
subclause 1.
2
C- 200 KVA As per requirement No
ATS Panel
mentioned
in
“Technical
Requirements” Form I,
Item “C” and its
subclause 2.
1
DElectrical
Cables
As
per
requirement
mentioned
in
“Technical
Requirements”
Form I, Item “D”
and its subclauses 1 & 2.
100
50
200
150
50
150
2
3
Description
4 Core 120 mm sq
4 Core 95 mm sq
4 Core 70 mm sq
4 Core 50 mm sq
4 Core 20 mm sq
4 Core 16 mm sq
Unit
Meters
Meters
Meters
Meters
Meters
Meters
Qty
Unit Price
Total Price
30
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
DCable
4
6
Control Five (5) Pair 2.5 Meters
sqmm
As per requirement
mentioned
in
“Technical
Requirements” Form I,
Item “D” and its subclause 3.
150
250 Amperes with No
Distribution Box
As per requirement
mentioned
in
E3-Pole
“Technical
Circuit
Requirements” Form I ,
Breakers
Type No “E” and its
sub-clauses.
3
150 Amperes with No
Distribution Box
As per requirement
mentioned
in
“Technical
Requirements” Form I ,
Type No “E” and its
sub-clauses.
2
63 Amperes with No
Distribution Box
As per requirement
mentioned
in
“Technical
Requirements” Form I
Item “E” and its subclauses.
6
F- 200 KVA As per requirement No
Generator
mentioned
in
Consumables
“Technical
Requirements” Form I,
Item “F” and its subclause 1.
1x 2 x 5
31
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
F- 100 KVA
No
Generator
As per requirement
Consumables
mentioned
in
“Technical
Requirements” Form I,
Item “F” and its subclause 2.
7
8
GItems mentioned in
Implementation “Technical
charges
Requirements” Form I
Item “G” and its subclauses which are
exclusive of or not
covered in Annex-VI
“Bill of costs”.
H- STS Panel
STS Panel for 100 No
KVA generators
As per requirement
mentioned
in
“Technical
Requirements” Form I,
Item “H” and its
subclause.
9
IPhase Three
Phase No
Sequencer
Sequence Checker
As per requirement
mentioned
in
“Technical
Requirements” Form I,
Item “I” and its
subclause.
10
K- Downlighter
with 2 x 11
watt
energy
saver for HEC
Islamabad
11
K- Conduits & 4 Inch Dia PVC Conduit Meters
Pipes
As per requirement
mentioned
in
“Technical
As per requirement No
mentioned
in
“Technical
Requirements” Form I,
Item “K” and its
subclause 1.
2x2x5
2
1
120
500
32
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Requirements”
Form
Item “K” and its subclause 2(a).
2 Inch Dia PVC Conduit Meters
As per requirement
mentioned
in
“Technical
Requirements” Form I,
Item “K” and its subclause 2(b).
200
Exhaust As per requirement No
mentioned
in
“Technical
Requirements” Form I,
Item “K” and its subclause 3.
12
KFan
13
Other charges
2
As per visit of sites
and clause 3.7 of
Scope of Work (
Mention detail of
required components
and work etc.)
Subtotal of “A”
(A) Warranty/Operation and Maintenance Services
S.No
14
Item
Description
Years
Service
Total
Service
Charges
Charges
(Quote per (m x 5)
year) (m)
J- Warranty/ As per requirement mention in 5
Operation and “Technical Requirements” Form
Maintenance
I Item “J” and its sub-clauses.
Services
Subtotal of “B”
Grand Total/Total Bid Value = ( A + B )
33
RFP for Supply, Installation of 200 KVA and 100 KVA Generators at HEC Islamabad, Lahore
& Karachi
Annex VII:
Technical Compliance Certificates/Compliance Undertaking
I, (Name); (CNIC#); (Designation), (Company Name) have gone
through the Terms/Conditions of this RFP and have found the
document in whole as non-biased to any particular vendor or
product/brand. I here by undertake and firmly bound myself to abide by/
comply all sections of this RFP except for those items noted below.
1
2
3
4
5
6
7
8
9
10
Signature
Name
Designation
Company
Date
__________________
__________________
__________________
__________________
__________________
34