Benefits of an Integrated
Compliance Management System
Copyright © 2007 Advantica Inc. (USA Only) and Advantica Ltd. (Outside USA). All rights reserved by the respective owner.
Compliance?
• compliance (n.) The act of complying with a wish, request,
or demand
• compliance (n.) A disposition or tendency to yield to the
will of others
Compliance Management
General Business Processes
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Corrosion Control
Leak Surveys
Facility Inspections
Leakage Management
Layers of Data Management
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Assets
Scheduling
Field Data Collection
Archival and Reports
Challenges
• Range of Automation Across the Industry
• Paper-based Scheduling, Field Collection, Archival
• Integrated Work and Resource Management Solutions
• First and Second Generation Solutions
• Mainframe
• Spreadsheets
• Customized, Fit for Purpose
• Intra-Utility Disparity
• Silo Applications
• Individual Department Responsibility
• Mergers and Acquisitions
Challenges (cont.)
• Aging Workforce / Inexperienced Workforce
• Accomplish more with less
• Managing and securing volumes of historical
information
• Increased Regulation and Oversight
Challenges (cont.)
• In implementing a compliant solution, either
internally built or an external solution from a
vendor – the question is will that solution
implemented today, be compliant tomorrow
and what will it take to be meet those
compliancy changes?
Automation and Integration
• General Characteristics
• Maintain and Track Assets
• Inspect and Survey on Prescribed Cyclical Basis
• Maintain auditable records to demonstrate compliance
As-Built
Generate
Reports
Field Data
Gathering
Archive
Results
Upload
Results
Create
Schedule
Assign/Push
To Field
Update
Schedule
Managing Asset Data
• Enterprise data management approach
• Consolidate to eliminate departmental silos
• Reduce data maintenance and redundancy
• GIS & Asset Repository
Managing Asset Data – GIS Benefits
• Provides spatial benefit, location
based info
• Up to date / as-built state of network
• Assists with defining and organizing
geographical based compliance
processes – Business District
Surveys, One-Fifth Surveys, CP
Zones
Managing Asset Data - Trends
• Asset Maintenance Integrated With Compliance
• Field verification of asset data while collecting inspection and
survey data
• Integration of external asset repository with GIS
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GIS provides location and basic definition of assets
Asset Repository provides detailed attribution
Not all users need or want a map-based interface
Cost and learning curve of GIS
Schedule and Resource Management
• Integration with Asset Database
• Detect change in lifecycle and schedule accordingly
• GIS – visualize inspection locations, results, etc.
• Automation expectations
• Automatic date calculation and
re-scheduling
• Warnings
• Maintain resource assignments
• Paperless environment
Schedule and Resource Management
• Consolidated view and management of all compliance activities
• Frees manager to focus on effectively managing the workforce and
analysis
• Results : Back office
worker efficiency
gains through
centralized
management
• Integration Examples
• WMS
• ERP
• Resource Scheduling Systems
Electronic Archives
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Provides audit trail – when, who, what, etc.
Secure storage of information
Electronic searches
More efficient regulatory audit prep time
Accessible throughout the enterprise – extended analysis
Field User Efficiency
• Simple, easy to use interface
• Minimize errors, ensure
completeness
• Cleanse and verify Asset Data
• Integration with Mobile Mapping
• Visualize locations and workload
• Routing
• Capture location based information –
Leak Locations, Pipe Exposures
Compliancy…….
Thank you...........
Copyright © 2007 Advantica Inc. (USA Only) and Advantica Ltd. (Outside USA). All rights reserved by the respective owner.