Job Description
Job title:
Department/School:
Grade:
Location:
ISOBIO Project Manager
Architecture and Civil Engineering
14.6 hours per week (0.4fte)
University of Bath
Job purpose
The appointee will be responsible for the management of the University of Bath’s
responsibilities within the European project “ISOBIO; Development and Demonstration
of Highly Insulating, Construction Materials from Bio-derived Aggregates", funded
under the HORIZON2020: EeB-01-2014: Materials for building envelope” scheme,
coordinated by TWI.
The post-holder will collaborate with the scientific team to deliver according to contract
obligations.
The post-holder will apply significant expertise to manage administrative aspects of the
project as well as to assist the scientific team in the coordination-related aspects.
Source and nature of management provided
Dr Mike Lawrence will provide overall direction. The candidate is expected to have
considerable autonomy and initiative.
Professional Development will be through the Director of Administration.
Staff management responsibility
No direct responsibility envisaged.
Special conditions
The post-holder will ensure full compliance with all Data Protection laws and any
relevant University policies and guidelines.
Page 1
Main duties and responsibilities
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Project Management
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a) To assist the Principal Investigator in the overall administrative and scientific
coordination of the University of Bath’s work packages, in compliance with
contractual obligations;
b) To prepare and deliver progress reports, in cooperation with the Principal
Investigator;
c) To design and maintain templates for collecting input to the required
Research Executive Agency (REA) documents;
d) To implement and maintain a project-specific database for reporting and
controlling, including the adaptation of the structure after changes in the work
plan;
e) To manage administrative and financial tasks involved in the preparation,
execution and post-processing the project meetings such as Management
Board meetings and Advisory Board meetings (tasks: agendas, invitations,
location of meeting places, organization of rooms and equipment, preparation
distribution and archiving of materials, minutes and action lists);
f) To implement and maintain the project infrastructure, e.g., the internal
platform for information exchange and email lists;
g) To handle legal issues and IPR issues;
h) To handle the project correspondence and the day-to-day requests from the
Project Coordinator, partners and external bodies;
i) To organise a call or a tender to choose a new beneficiary or subcontractor, if
necessary;
j) To provide administrative and financial interfacing, as necessary;
k) To handle cost tracking and financing management (invoices, travel costs,
payments, etc);
l) To handle contract management;
m) To manage quality assurance.
Assistance to Scientific Coordination
n) To monitor progress with work packages, deliverables and milestones and
the work plan, including the verification of the quality, consistency and
respect of deadlines;
o) To manage risks, in collaboration with the Principal Investigator;
p) To assist the Principal Investigator in the preparation of the scientific part of
the reports and deliverables to be submitted to the EU;
q) To assist the Principal Investigator in conflict resolving relating to technical
and organisational issues;
Some occasional travelling may be required, for example to user groups or
conferences.
Page 2
Person Specification
Criteria: Qualifications and Training
Educated to higher degree level in an appropriate subject or
equivalent experience in a related field
Relevant training in project management
Essential
Knowledge and experience
Proven ability to articulate the key issues and solutions to planning
for impact within a University
Experience of project management
Experience of work with researchers in a University environment
Proven ability to lead and manage complex projects involving
academic staff
Detailed knowledge of the Higher Education sector, in particular
relating to impact agenda
Business development experience
Essential
Skills and aptitudes
Excellent team work and management skills, including effective
coordination, motivation and negotiation
Excellent written and verbal communication skills, including the
ability to persuade and influence, able to adapt communication
style to suit the audience and to work with staff at all levels
Excellent organisational skills, with the ability to achieve results for
multiple, simultaneous projects with competing demands
Ability to deal with confidential and sensitive information with tact
and discretion
Skilled at dealing with difficult people and situations
Reporting regularly (oral and written) complex or detailed specialist
information in relation to project activity
Essential
Attributes
Ability to work to strict deadlines and under pressure, often with
diverse and ill-defined briefs
Ability to think strategically and to contribute to strategic direction
Personal drive and desire to achieve results
Essential
Human Resources
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Desirable
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23/03/2016