Strategic planning
Scouting Slovakia
Kristián Šeffer
International Commisioner
Strategic thinking
First strategic plan od Scouting Slovakia:
period 2005-2009
MESSAGE
Scouting is a lifestyle;
Scouting teaches life skills;
Scouting makes the quality of life better
The strategic plan is divided into chapters,
which include the action plan for:
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National level
Scout regions
Scout groups and troops
Zahraničná rada
CHAPTERS OF THE STRATEGIC PLAN
2005-2009
Growth
PAY IT FORWARD
• Supply the old scout groups with energy
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Start new groups and troops
Spread the strong legacy and motivation
for scouting
Making the quality of the troop activities better
PROGRAMME RUNS FOR LIFE
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Making the quality of the troop activities better
Implement the new educational programme
Raising the level of patrol leaders
Inspiring rovers to be active
Develop Roma scouting
Smart and trustworthy economy
STABILITY OF FINANCES
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Pay maximal attention to transparency and trustworthiness of
financing in scouting;
Use effective and long-term financial management;
Diversify the incomes
Training ans support of adults in scouting
EDUCATION CLOSER TO ADULTS
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Broaden the education offer and bring it closer to adults
Make the quality of education of adults better
Identify and realise various forms of support for adults
Organisation, structure, decision making,
responsibility
EFFECTIVE MANAGEMENT
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Have a functioning organisational structure
and order inside of the organisation
Raise the effectivity of activities on all levels
Work with the human resources better
Advertising scouting, informed public and members
INSIDE AND OUTSIDE COMMUNICATION
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Communicating the message inside and outside the movement
Actively communicate with public
Promptly and effectively communicate inside the movement
Celebrate the year 2007 in „high style“
Preventively lower the risks of harming the image of scouting
The strategic plan is revised every two years on the General assembly
of Scouting Slovakia.
The final evaluation of the Strategic plan 2005-2009 and creation of
the new strategic plan for the years 2010 – 2014 was done on the
General assembly in 2009.
STRATEGIC PLANNING 2010-2015
Evaluation of the previous strategic plan
showed that the priorities have to be
more specific and more realistic.
Process of strategic planning:
•Evaluation of the recent strategic plan in the National office,
brainstorming and SWOT analysis on the current situation in
Scouting Slovakia
•The draft of the new strategic plan was created and sent to the delegates
of the general assembly in advance
•The SP draft was presented on GA, discussed and annotated in
Discussion groups according to the topics
Zahraničná rada
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The coordinators for every chapter have been chosen, who
adapted the annotations and comments of the GA
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The Strategic Plan 2010-2014 was accepted by the National
Board. A coordinator and a deputy coordinator have been chosen
to mentor the fullfillment of goals.
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Action plans for every chapter have been created by coordinators
STRATEGIC PLAN 2010-2015
AREAS OF STRATEGIC PLAN:
•Young and dynamic organization
•Education a step further
•Stable and transparent funding
•The program runs for life
•Effectively to the strong and stable organization
The ongoing evaluation of the Strategic Plan:
1st term: on 31/05 of current year
2nd term: on 30/11 of current year
The ongoing evaluation gives the opportunity to replace the main
coordinator, or coordinators of individual priorities respectively.
The reasons for this could be for example: due to inactivity, poor results.
Final evaluation of the Strategic Plan:
Autumn 2014
YOUNG AND DYNAMIC ORGANISATION
Only an organization that presents its activities
is known to the public. Therefore, in the following
years we aim to transmit positive signals about our
organization towards the public.
Likewise, the organization can be successful
only if the system of internal communications
will work.
Therefore, let us try to ensure that all branches will be able to
communicate with each other and „pull the rope together“.
Objectives:
• present Slovak Scouting as a young and dynamic organization
• creating an attractive image of scouting and protecting its reputation
• communicate effectively - internally and externally
• continually work to develop the organization
EDUCATION A STEP FURTHER
Volunteers are a valuable resource for the organization. It should be
not forgotten that these people are not only "sources" from which we
can only take. High goals are expected from them, so they need
support on their way. One of the best investments is the education,
which provides not only knowledge but also motivation for future
work.
Objectives:
• quality education
• tailored trainings
• care for volunteers
STABLE AND TRANSPARENT FINANCES
Money is only a necessary means of action, not an aim. Although they
are necessary for our operation, we need to focus more on activities
and building of good reputation and credit for our organization.
At the same time we have to realize that money is to find easiest by
more efficient spending on all levels of our organization.
Objectives:
• effectiveness
• transparency
• independence
EFFICIENTLY TO STRONG AND STABLE ORGANIZATION
In areas of efficiency of management we have in the past years focused
on the national level. In the coming years we have to focus collectively
on more effective management at the level of scout regions and
groups. With good organizational management we jointly build the
reputation of the organization and increase its credit to the public.
Objectives:
• improve the work with the human
resources at all levels of the
organization
• effective organization
• introduce more efficient processes
to the activities of the organization
PROGRAM GETTING BETTER
The most important program we have done already, an educational
program for all age groups is already in use. In this term will be our task
to make the first review of cub scout program and to adjust the scout
program where it is necessary. In rover program we must look for new
forms of rover participation, support active service and support of
young leaders. We want to expand and improve the forms of support
and communication with leaders, to focus on safety and quality.
Objectives:
• review and recovery education program
• a varied, interesting and safe program
• annual program well-prepared campaign and major events
Example of detailed description of „Action steps“ for a priority
PROGRAM GETTING BETTER
Review and revitalize education program
Only through an interesting and attractive program, we can attract new
members into the organization. Therefore, let us try to make it more
attractive educational program.
1. Complete revising of the educational program for cub scouts and preparation for new
features especially in the area of challenges and achievement badges
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By the end of 2010 to finalize the development of a new cub scout program
To prepare a symbolic framework for cub scouts and water scouts as an alternative
to the existing program (the program to be issued as PDF)
revise the achievement badges for cub scouts (more adapted to present)
2. To start and finish the process of revising and editing of education program for scouts
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To revise revise the second degree (Climbing to the top) and to a necessary level the
first degree (The unknown country)
To create a manual for patrol and troop leaders on "How to work with the scout trail"
At the woodbadge and courses to teach the leaders to work with program manuals
To adjust the educational program to meet scouts joining the organization at older age
Example of a final statement – goals
PROGRAM GETTING BETTER
In 2014, we will have:
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A new program for cub scouts along with new challenges and
achievement badges
Redesigned and launched modified program for scouts, especially its
second stage
Trainings to promote the new program and program specials (Camps,
Creation of games ...)
Regular and irregular events and training to support rovering
Developed safety standards for scout events
A new system of quality assessment
An effective support system for leaders and adults in the program
development
Succesfully realized Central European Jamboree 2012
Annual program campaigns
Example of FINAL Action steps table with deadlines
Strategic priority: PROGRAM GETTING BETTER
Task (Action step)
Deadline
To finalize the development of a new cub scout program
2nd half of 2010
To revise revise the second degree (Climbing to the top) and to a
necessary level the first degree (The unknown country)
2nd half of 2010
To analyze the data of quality assessment, which has been
performed in the years 2005-2010
2nd half of 2010
To organize a Forum for patrol leaders
September/
October 2010
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Thank you for your attention...
BTW, this is the time for you to clap
(just checking if you aren’t sleeping)