Job Profile
Core job information
Job Title
E-mentoring Project Assistant
Dept./School/Inst.
The Mullany Fund
Section
Ementoring Team
Working hours per week
Part-Time up to * Hours over *
days
Appointment period
Fixed-term for two years,
commencing April 2015
Reports to (job title)
E-mentoring Project Manager
and Board of Trustees
Job location
Swansea University
Job purpose
The Mullany Fund is an educational charity working to increase social mobility with specific interest in
access to the medical professions. Working in partnership with local schools, and supported by the
National Lottery, the Mullany Fund has developed an innovative electronic mentoring service that
connects disadvantaged young people interested in medical and healthcare careers with medical
professionals via a secure online space, helping them aspire to and achieve meaningful careers.
The E-mentoring Project Assistant is a new role and will help to support, maintain and deliver a high
quality E-mentoring programme within state secondary schools in Neath Port Talbot and the City and
County of Swansea. The project focuses on pupils between the ages of 14 and 18 (school years 9 to 13)
to increase their awareness of the educational routes to access medical and healthcare occupations.
The pupils are supported to achieve higher grades in their studies, to improve their chance of being
successful in the application process, and increase their confidence and communication skills to pursue
a career of their choice.
The post of E-mentoring Project Assistant is essential for supporting the efficient running of the project
including undertaking rigorous monitoring and evaluation processes with respect to the targeted project
outcomes.
This post involves remotely working with young people under the age of 18, and the post holder is
required to have a Disclosure and Barring Service (DBS) check.
Knowledge, Skills & Experience (work experience, qualifications, specialist training, key skills, disposition)
Qualifications
Experience
Requirements
Essential/Desirable
1.1 GCSE or equivalent in maths and English
E
1.2 A Levels or equivalent
E
1.3 Degree or equivalent
D
2.1 Experience of delivering administration on projects
E
2.2 Experience of working within the education sector
D
2.3 Experience of working within the education sector to
widen participation in higher education
D
2.4 Experience of fundraising
D
Knowledge, skills & abilities
3.1 Excellent organisational skills including ability to keep E
accurate records
3.2 Good written and oral communication skills
E
3.3 Ability to perform all administrative tasks to the highest
E
standard within given timescales
3.4 Ability to work on own initiative as well as having
excellent team-working skills
3.5 Ability to maintain effective relationships people from a
wide range of backgrounds and with partner organisations
3.6 An understanding of the barriers to participation in higher
education
3.7 Strong skills in computer literacy (Excel, Word, Outlook)
E
E
E
D
3.8 Ability to communicate through the medium of Welsh
Attitude & disposition
4.1 Commitment to demonstrate confidentially on matters
related to activities of the post
E
4.2 Commitment to ,and understanding of, Equal
Opportunities
E
4.3 Professional appearance
E
E
4.4 Positive and enthusiastic approach
Other circumstances
5.1 Ability to work flexibly to meet targets
E
5.2 This post involves working remotely with young people E
under the age of 18, and the post holder is required to have
a Disclosure and Barring Service (DBS) check
Freedom to Act & Decision Making (depth of control, supervision received, use of judgement & initiative, analytical ability)
Main Duties and Responsibilities of the Role
Working with the Trustees and the E-mentoring Project Manager this post is responsible for
contributing to the successful delivery of The Mullany Fund E-mentoring Project for maximum
measurable impact in the beneficiary state schools of Neath Port Talbot and Swansea. The Ementoring Project Assistant will contribute in monitoring, evaluating and updating the Brightside Ementoring platform in a timely and well organised manner.
The post holder will be required to:


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
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Develop and maintain excellent relationships with key support organisations.
Develop and maintain excellent relationships with beneficiary state secondary schools.
Assist with the preparation of progress reports to include key performance statistics and
qualitative evidence of mentor and mentee engagement for the Board of Trustees and other
external organisations as appropriate.
Be a named point of contact for certain designated tasks or provider of appropriate advice for
specific enquiries.
Ensure mentees and mentors are correctly enrolled onto the e-mentoring platform.
Monitor mentoring activity to ensure good levels of engagement throughout the duration of the
project.
Monitor mentoring correspondence and respond appropriately to any security alerts.
Contribute to the evaluation of the scheme, including gathering and collating data for analysis
and comparison to the proposed project outcomes as defined by the charity’s National Lottery’s
People and Places Programme Funding Application.
To assist in researching funding opportunities and sustainability strategies for the project.
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To assist in preparation of funding applications.
To carry out responsibilities with due regard to the charity’s Equal Opportunities and Health and
Safety Policies
To undertake such other duties commensurate with the grade as may be reasonably expected
by the E-mentoring Project Manager and/or the Board of Trustees.
Working Environment

Contributing to the safeguarding of the participants in the E-mentoring project , in reference to
health and safety , and child protection issues

Required to prioritise competing demands to organise, prioritise and manage own
Communication & Networking

To liaise with project partners Brightside UNIAID on the development and delivery of the ementoring service

To liaise with teachers in targeted schools to discuss the planning and implementation of ementoring activities

To report all press requests and PR opportunities to Project Manager who will pass on the
information to the charity Press Officer to ensure appropriate and effective promotion of the
project.
Line Management
1
Responsible to Ementoring Project Manager to ensure a positive contribution to the team.
This job description sets out the duties of the post at the time it was drawn up. Such duties may vary from time to time without
changing the general character of the duties or level of responsibility entailed. Such variations are a common occurrence and
cannot of themselves justify a reconsideration of the grading of the post.