MyCampus Fundamentals
Purpose
to become familiar with the fundamentals of MyCampus
specifically, navigation and search and to gain an understanding
of how the system manages information.
O
you have the knowledge, skills and confidence to navigate the
MyCampus System and access records
Structure
a mixture of trainer led discussion, Campus Solutions demos
and hands-on activity
Timings
2 hours
utcomes
• Emergency exit
• Breaks/facilities
• Evaluation
• Environment
•
Terminology
•
Navigation and menus
•
Record pages
•
Search
•
Customising
•
Communication within the system
•
What a student sees in MyCampus
•
Getting information out of the system
•
MyCampus academic structure
•
Online training resources
What is MyCampus?
What is MyCampus?
What is MyCampus?
Millennium
(Library)
MyCampus
Terminology in MyCampus
UoG Terminology
MyCampus
Semester
Session (semester 1/semester
2)
Session
Term (2011)
Programme of Study
Program and Plan
Credits
Units
GPA
GPA
Class/Attendance Lists
Rosters
Approved...
Active /Inactive /Pending
Using MyCampus
Accessing the training environment
• Information for staff – Quick links – Moodle – Services
• LOGIN USING YOUR NORMAL GUID AND PASSWORD
• SLP – MyCampus Fundamentals
• CSTRN1 – training environment file (Login using the temporary
username and password)
Single sign on via MyGlasgow
https://frontdoor.spa.gla.ac.uk/login
Navigating MyCampus
Navigating MyCampus
Universal navigation header and page bar
Navigating MyCampus
Using the Main Menu
•Click on the main menu to open submenus
•Drop down menu
•Breadcrumbs
Navigating MyCampus
Navigating MyCampus
Standard (or Base) Navigation Page
Navigating MyCampus
•Direct link to page
•Folder – contains up to 3 links + ‘More...’
button
Task
• Navigate to the Records and
Enrollment – Career and Program
Information - Student Program and
Plan search page
• Enter the following student ID: 2013004
Record Layout
Getting around Campus Solutions
Tabs
19
Getting around Campus Solutions
hyperlinks
Toolbar
20
Navigating MyCampus
Save page
Review the previous record in the list
Review the next record in the list
Return to the search page
Navigating MyCampus
Insert rows in a grid or scroll area
Deletes rows in a grid or scroll area
Next row in a grid or scroll area
Previous row in a grid or scroll area
Find data in a grid or scroll area
View all rows of data in a grid or scroll area
Fields marked with an asterisk means that the field
must be filled
Effective Dating
Effective Dating
Effective Dating
Permissions decide what you can do
Add/Update
Include History
Correct History
Default most users
Available to users
Very few users
Display current &
future rows
Add new rows
Update future rows
Display all rows
Add new rows
Update future rows
Change any past /
present / future row
Academic Structure in MyCampus
Institution
Institution
• Represents an independent academic entity with its own
set of rules and business processes
• Represented by 5 character code GLSGW - University of
Glasgow
26
Academic Structure in MyCampus
Institution
Academic
Organization
Academic
Group
Academic
Career
Campus
Building Blocks
• Four key building blocks in Campus Solutions
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Academic Structure in MyCampus
Institution
Academic
Organization
Academic Organization
• Represents the academic organisations at GLSGW
• Represented as a ‘tree’ structure in Campus Solutions
• Uses standard coding scheme defined by UoG
e.g. Level 1 10000000 College of Arts
Level 2 10400000 School of Modern Language & Cul
Level 3 10405000 Slavonic Studies
Level 4 10405100 Russian
28
Academic Structure in MyCampus
29
Academic Structure in MyCampus
Institution
Academic
Organization
Subjects
Subjects
• Key attribute within Campus Solutions for any course
• Approximately 60 subject areas
e.g. FTV
Film and Television
DENT Dentistry
CHEM Chemistry
SOCIO Sociology
30
Academic Structure in MyCampus
Institution
Academic
Organization
Subjects
Courses
Courses
• Courses have offerings, and each offering has a Subject
and Catalog number
• These two elements combined identify the course and will
be how students reference a course
• ARCH 1001 (Archaeology 1A: The Archaeology of
Scotland)
31
Academic Structure in MyCampus
Institution
Academic
Organization
Subjects
Courses
Courses
• Courses have offerings, and each offering has a Subject
and Catalog number
• These two elements combined identify the course and will
be how students reference a course
• ARCH 1001 (Archaeology 1A: The Archaeology of
Scotland)
32
Academic Structure in MyCampus
33
Search
Search in MyCampus
When you select a page, the system often displays
a search page on the Find an Existing Value tab
Search in MyCampus
Search in MyCampus
Available Operators
Navigating MyCampus
•
An edit box with a prompt button uses a Lookup button which looks like a magnifying
glass.
Navigating MyCampus
Navigating MyCampus
Task
• Navigate to Curriculum Management – Course
Catalog – Course Catalog
• Search for subject area Biology
• Now enter imm in the description field and
search again
Academic Structure in MyCampus
Institution
Academic
Organization
Subjects
Courses
Academic
Group
Academic Group
• A high level entity held against Programs and Courses.
• Decision at GLSGW is to define as broad areas of
discipline e.g. Law, Life Sciences
42
Academic Structure in MyCampus
Institution
Academic
Organization
Academic
Group
Subjects
Programs
Courses
Programs
• Represents the higher level entity to which students apply
and ultimately graduate.
• Students are active on a Program
• Each Program has a 4 character code e.g. 2105. Bachelor
of Science (LS)
43
Academic Structure in MyCampus
Institution
Academic
Organization
Academic
Group
Subjects
Programs
Courses
Plans
Plans
•
•
•
•
•
Represents the specialisation for the Program
Programs can have more than one Plan defined
Students are active on a Program and a Plan
The degree the student is awarded is linked to the Plan
Program and Plan together represent the UoG ‘Programme
of Study’ e.g. C300-2105 (Zoology, BSc)
45
Academic Structure in MyCampus
Institution
Academic
Organization
Academic
Group
Subjects
Programs
Courses
Plans
Sub plans
• Only used rarely e.g. to differentiate between Academic
year intake and Calendar year intake for the same
Postgraduate taught courses
Sub plans
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Task
• Navigate to Curriculum Management – Attendance Roster –
Attendance Roster by Class
• Search for a Class Nbr: 3485
Customising
Customising MyCampus
User Defaults
Customising MyCampus
Customising MyCampus
My Favorites
• The system includes the facility to save
your own commonly used pages
• Navigate to the page you want to save,
click on Add to favorites (top right hand
corner)
• You can access or edit the order by
clicking on My favorites from the menu
Task
• Navigate to the Setup SACR and do the
following:
1. Set the default subject area to Maths
2. Set the academic career default to UG
• Navigate to the Records and Enrollment –
Student Program and Plan search page and
add it to My favorites
Academic Structure in MyCampus
Institution
Academic
Organization
Academic
Group
Subjects
Programs
Courses
Plans
Sub plans
Academic
Career
Academic Career
• Represents groupings of academic offerings (Programs,
Plans, Courses)
• Careers at GLSGW
UG
Undergraduate
PGT
Postgraduate Taught
PGR
Postgraduate Research
HD
Higher Doctorate
LLL
Life Long Learning
EXTN External
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Academic Structure in MyCampus
Institution
Academic
Organization
Academic
Group
Subjects
Programs
Courses
Plans
Sub plans
Academic
Career
Terms
Academic Term
• Represents the Academic Year (1st Aug to following 31st
July)
• A student is admitted in a term and must be “term activated”
in a term (to be eligible to enrol) e.g. 2011, 2012
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Academic Structure in MyCampus
Institution
Academic
Organization
Academic
Group
Subjects
Programs
Courses
Plans
Academic
Career
Terms
Academic Session
• Represents
teaching periods within a term
Sessions
• Classes will be created attached to sessions
e.g. S1 (Semester 1), FYR (Full Year)
Sub plans
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Academic Structure in MyCampus
Institution
Academic
Organization
Academic
Group
Subjects
Programs
Courses
Plans
Academic
Career
Campus
Campus
Terms
• Three Campuses
in Campus Solutions: Main, Dumfries and
Sessions
Singapore Institute of Technology (SIT)
Sub plans
59
Academic Structure in MyCampus
Institution
Academic
Organization
Academic
Group
Subjects
Programs
Courses
Plans
Academic
Career
Campus
Terms
Locations
Locations
• Each Campus
may have a number of Locations
Sessions
• Main Campus has two Locations, Main and Garscube
Sub plans
60
Communication within
the system
Communication in MyCampus
3Cs
•Communication
•Checklists
•Comments
Communication in MyCampus
Communication
• Mainly concerned with communication to students or
external bodies
• Can be automated by particular processes in the system
• Used by Admission and Finance, disability
• Communication record held against a student record and
dated
• Can be in the form of an email or message sent to a printer
Communication in MyCampus
Checklists
• Appears as to do’s in the student self service
• Can be set against individuals or groups
Communication in MyCampus
Comments
• Not visible to students
• Comment appears against a particular process
(eg financial bill)
• Can be set against a certain row of the plan
Communication in MyCampus
The Notify Button
Allows you to
communicate
person to person
within the system
Task
• Navigate to Self Service – Advisor Center –
My Advisees
Student Centre
- What a student sees
The Student in MyCampus
The Student in MyCampus
The Student in MyCampus
The Student in MyCampus
The Student in MyCampus
Campus Community –
Student services ctr
Service Indicators
Service Indicators in MyCampus
Accessing Student
Information
Accessing Information in MyCampus
• Standard Queries – Reporting tools -> Query -> Query
manager
• ‘Useful’ screens
• – Records and Enrollment – Student Summary
Task
• Navigate to Records and Enrollment –
Student Summary
• Look up the summary for Patrick Burns
(2013016)
Academic Structure in
MyCampus
Institution GLSGW
Academic
Organization
School of
humanities
Academic Group
ARTS
Academic Career
UG
Campus
Main
Subjects
Programs
Terms 2011
Archaeology
2208 Bachelor of
Science (Scis)
Locations
Main
Courses
ARCH 1001
(Archaeology 1A:
The Archaeology of
Scotland)
Plans
V402-2208
Archaeology,Bsc
Sub plans
Sessions
- S1 (Semester 1),
FYR
Online training
Accessing MyCampus training
http://www.gla.ac.uk/services/studentlifecycleproject
/mycampustraining/
• Booking further courses
• Training documents
• Interactive Demos
• Further support slptraining@glasgow.ac.uk ext: 7195