Medium Sample Task 2 (Level 1): Petty Cash Book (excel spreadsheet)
Notes for the Supervisor
Petty Cash is one of the topics the students learn in their Financial Services course. It is assumed that
the student has learned it already. If not yet, you may need to provide some initial explanation.
A copy of the solution is provided in the ‘Solutions to Medium tasks’ folder to make it easier for you
to check the student’s work.
[Insert your organisation name/logo]
Work Request for Work Placement Student
Student name: ___________________________________________________________
Work Requested by: ______________________________________________________
Contact phone/email: _____________________________________________________
Date requested: __________________________________________________________
Date and time required: ____________________________________________________
Task importance (please circle):
URGENT
Normal
Low
Task details
Set up and prepare a Petty Cash Book in an excel spreadsheet.
A client Safe & Sound has established a Petty Cash Imprest system. The expenditures have been
recorded on petty cash vouchers but not the petty cash book. The client requests the organisation to
 set up a petty cash book in an Excel spreadsheet, and
 prepare the petty cash book with the information provided (cheques and petty cash vouchers)
The client has provided a sample manual petty cash book from another company as a guideline for
setting up the petty cash book in the spreadsheet.
Page 1 of 3
Cheque for establishing the petty cash fund
Date _1/7/2013______
CONTINENT BANKING CORPORATION
To
CASH_____________
_____________________
__Petty
For
cash
float
ABN 25 123 546 789
Hornsby Branch 5 Burdett Street Hornsby NSW
/_2013_
Date __1__ / _7_
Pay _____Cash ______________________________________or Bearer
$ _100.00__
The sum of ____ One Hundred Dollars_ONLY ________________________
___________________
Bal b/f ________________
This
___________________________________________________________________________
Safe & Sound
cheque
__$100___
______
H Sound ______________
560532 [084 | 150 |: 10307 | 3276
Deposits ____$100____
Balance _______________
Petty cash vouchers for 1 July to 5 July 2013
560532
Petty Cash Voucher
Date:
Paid For:
Total Paid
GST Paid:
Authority:
001
1/7/13
Pens
$3.30
$0.30
M. Sound
Petty Cash Voucher
Date:
Paid For:
Total Paid
GST Paid:
Authority:
004
3/7/13
Bisuits
$6.60
$0.60
M. Sound
Petty Cash Voucher
Date:
Paid For:
Total Paid
GST Paid:
Authority:
007
4/7/13
Stapler
$7.15
$0.65
M. Sound
Petty Cash Voucher
Date:
Paid For:
Total Paid
GST Paid:
Authority:
Petty Cash Voucher
002
2/7/13
Petty Cash vouchers
$6.05
$0.55
M. Sound
Petty Cash Voucher
Date:
Paid For:
Total Paid
GST Paid:
Authority:
005
3/7/13
Train Fare
$11.00
$1.00
M. Sound
Petty Cash Voucher
Date:
Paid For:
Total Paid
GST Paid:
Authority:
008
5/7/13
Tea and coffee
$14.30
$1.30
M. Sound
Date:
Paid For:
Total Paid
GST Paid:
Authority:
003
2/7/13
Biscuits
$4.95
$0.45
M.Sound
Petty Cash Voucher
Date:
Paid For:
Total Paid
GST Paid:
Authority:
006
4/7/13
Cleaning
$33.00
$3.00
M.Sound
Petty Cash Voucher
Date:
Paid For:
Total Paid
GST Paid:
Authority:
009
5/7/13
Train Fare
$11.55
$1.05
M.Sound
Page 2 of 3
Cheque for reimbursement of the petty cash fund on the 7 July 2013
Date _7/7/2013______
CONTINENT BANKING CORPORATION
To CASH_____________
______________________
ABN 25 123 546 789
Hornsby Branch 5 Burdett Street Hornsby NSW
Date __7__ / _7_ /_2013_
For __Reimburse petty
Pay _____Cash _______________________________________________
cash
_______________________________________________________or Bearer
$ __97.90____
_______________
Bal b/f ________________
This
The sum of ____ Ninety seven Dollars and ninety cents_ONLY______
___________________________________________________________________
cheque
Safe & Sound
__$97.90___
______
Deposits ___________
Balance _______________
H Sound ______________
560558 [084 | 150 |: 10307 | 3276
560558
Sample petty cash book (Use this from a different company as a reference for setting up the format
in the spreadsheet.)
Amount
Received
200
Date
2013
July 1
2
4
5
Voucher/chq
#
0982
01
02
03
04
7
200
46
154
Petty Cash Book of Another Company
Particulars
Total
GST
Paid
Paid
Cheque No.
1018
Postage
Travel &
Fares
Bank (advance)
Stamps
Staff Amenities
Post packs
Taxi fares
Balance c/d
7
Staff
Amenities
22
22
55
55
154
46
200
2
2
5
5
14
20
20
50
20
70
50
50
Balance b/d
Bank
(reimbursement)
Page 3 of 3