IUPUI Academic Policies and Procedures Committee (APPC) Minutes Friday February 1, 2013 Minutes—Minutes of the Friday December 7, 2012 meeting were distributed electronically. No meeting was held in January. Information Items IUPUI Strategic Planning Enrollment Management Task Force o The charge is to present 5-7 Transformative Strategic Recommendations o Within the framework of Strategic Enrollment Management and based on the premise that IUPUI can quantitatively serve the needs of Indiana by strategically raising our enrollment to 35,000 students at Indianapolis and by focusing on increasing the number of graduates, the Enrollment Management Task Force is developing Objectives, Strategies, Outcome statements, and Metrics in 5 areas. Policy, Data, and Infrastructure Student Recruitment Student Retention, Persistence, and Services Student Financial Support Program Array and Financial Sustainability o Initial sharing of information by all of the Task Forces on 2/11 with the final reports due March 1. IU Completion Award Completion Award Implementation 01_15_13.docx Compilation of Academic Probation/Dismissal Policies and Financial Aid Eligibility o When the eligibility specifications are finalized and prior to Summer and Fall registration, the Registration plans to send notices to students so they can use the summer session if necessary to meet the credit hour requirements. More information will be shared at our next meeting. The information was compiled for report to ICHE. The document is shared with APPC as an information item. Review of low production degrees o IU requested all campuses to review degrees with a five-year average of fewer than 10 degrees. The information was provided to the deans who determined if there was justification for continuing to offer the degree or if the degree should be discontinued. o A proposal is being developed to establish a process to conduct a period review of low production degrees. It is anticipated that the proposal will come to APPC in March or April. Academic Affairs Committee Report –Jan Buelow, Chair Items on the agenda for Academic Affairs Committee this yearo Consideration of a campus policy on limits on course withdrawals o Calculation of undergraduate GPA(s) o Grade forgiveness policies 1 Jan was not able to attend. It was noted that IFC would vote on a motion to change the academic calendar for Fall 2014 and a motion to change the scheduling of fall final examinations. Both of these proposals had been discussed at prior APPC meetings. [Note: the motions were passed by IFC.] Academic Fall 2014 Calendar Calendar_Final Exam Schedule_Fall IFC resolution.pdf 2014_Proposed Change.IFC Exec Comm.docx A proposal is being developed that would establish the policy that no individual can attend a class, i.e., routinely sit in on the class, unless enrolled in the class. Items for Review, Discussion, or Action Minor in Neuroscience--Stephen L Boehm Neuroscience Minor SCI Neuroscience final 1 16 13.docx Minor APPC Review 1 16 13.doc o The Minor in Neuroscience was recommended for approval. Update on Post Enrollment Requirement Checking (PERC)—Kim Lewis o PERC provides an automated process to determine if students have met prerequisites for a course in which they are “future-registered.” If the prerequisite is not met at the end of the prior term, the student is notified, given a chance to change class schedule and then eventually dropped from the course if they have taken no action o The pilot for the process has been successfully completed. o The PERC process is only as good as prerequisite enrollment requirement groups (ERGs) that are coded into the SIS o Registrar Office has reached out to schedulers to carefully assess ERGs and to identify units that want to use PERC o The decision must be made by March 1. General Education Core courses identified and maintained using IU online course approval System (CARMIN)—Mary Beth Myers o In response to the Statewide General Education Transfer Core requirement, IUPUI must establish a set of “General Education” courses aligned with the six state-wide transferable core competency domains. The existing online course approval system is being augmented to assist in that process. Following is a timeline of events to accomplish this by the mandated 5/15/2013 date. 2/14/2013 CARMIN scheduled to be deployed with requested updates 12/13/12 - 2/15/2013 Academic Units complete their internal course review 2/15/2013 through 2/28/2013 Academic Units process their Gen Ed course requests using CARMIN 3/1/2013 CARMIN remonstrance list is live with Feb activity. The IUPUI Gen Ed Taskforce Committee Chair, Kathy Johnson, and Sarah Baker will be added to the approval route for all courses tagged as General Education. Kathy Johnson and Sarah will forward Gen Ed courses to the appropriate task force group with a request that they “Acknowledge” within the CARMIN system. Selecting “Acknowledge” means that the taskforce member has reviewed the course request and approves it as a Gen Ed Course. If the taskforce member has concerns, they will contact Kathy or Sarah. 2 Academic Units will continue to process their Gen Ed course requests using CARMIN as described above from this point forward. 5/1/2013 Chair, IUPUI Gen Ed Taskforce will submit final IUPUI approved GEN ED course list to Registrar Appendix: CARMIN routing nodes 0 1 2 3 4 5 6 7 8 9 10 11 12 Route Nodes Initiator Department Review Department Approval School Review School Approval General Education Approval SESPreScreen Campus Council Review 1 Campus Council Review 2 Campus Review Curriculum Review University Graduate School Review Pre-Remonstrance 13 14 15 16 Remonstrance Post-Remonstrance Purdue Approval Campus Final Approval University Graduate School 17 Approval 18 19 20 21 22 23 Note Department Review Dept chair's approval School Review School Dean's approval General Education (being introduced at IUPUI) USSS Pre Screen If CO, CO Office of the Registrar; IN does not use. Not currently using at IUPUI Campus Review University Graduate School Curr Asst Associate Dean approval Holding area for courses prior to remonstrance All courses on 30-day remonstrance list, 1st business day of each month. Filed remonstrances Waiting for Purdue Approval Campus Approval Associate Dean approval after remonstrance USSS adds / updates to Course Catalog with final approval; course information is then available to be scheduled. Course approval notification to Dept Course approval notification to School Course approval notification to Registrar Course approval notification to Admissions Course approval notification to Committee SES Final Approval Department FYI School FYI Registrar FYI Admissions FYI Committee FYI Future Agenda Items Completion Award—Dissemination of information to students—Mary Beth Myers Transcript information on completion of Gen Ed core—Mary Beth Myers Transcript information on accreditation/certification status—Mary Beth Myers Baccalaureate in Latino Studies—School of Liberal Arts BA in English at IUPUC—Gary Felsten and Kathy Wills Review of low production degrees –Mary Beth Myers IUPUI Green Belt Six Sigma Certificate, E&T—Wanda Worley Meeting Schedule for 2012-13 Date February 1, 2013 Time 1:00 – 3:00 Location CE 268 3 March 1, 2013 April 12, 2013* May 3, 2013 1:00 – 3:00 1:00 – 3:00 1:00 – 3:00 CE 268 CE 268 In Progress *Typically meetings are first Friday of each month; these dates are exceptions Website: http://registrar.iupui.edu/appc/ 4