Developing a Seamless
Transition for Transfer
Students: Using XML
Transcripts in Ohio
Jay Johnson
Director of Higher Education Information
Enrollment Area
Ohio Board of Regents
NCES/SHEEO Conference 2007
Overview



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Transfer patterns and
problems
Our solution: The
Articulation &
Transfer
Clearinghouse
Demonstration of the
ATC
Future opportunities
Questions
Why create the Articulation
and Transfer Clearinghouse?
Transfer
Patterns
 Transfer Policies
and Practices
 Legislative
Mandate: HB 95

Higher Education in Ohio

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37 Public Colleges and Universities: >
500,000 students
Over 50 Private Colleges and
Universities: > 120,000 students
Regents: Coordinating Board
Local Trustees

Course content
Transfer in Ohio

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25% of undergraduates (over 100,000 students)
attended a different campus within the prior two
years (same for both public and private)
6% of undergraduates (nearly 26,000) concurrently
enrolled
28% of all B.A.’s transferred at least 30 hours of
credit from another institution (2004 – 2005)
17% of all B.A.’s awarded were to students who
had transferred from a two-year college
GPA’s of Juniors who transferred are 2.9 vs. 3.1 for
non-transfers
Academic Success of Juniors
Type of Student
Fall 2005 GPA
Non-mobile with no previous
credits earned at two-year
college
3.1
Mobile with 30 or fewer
credits earned at two-year
college
3.0
Mobile with more than 30
credits earned at two-year
college
2.9
Transfer in Ohio: Problems


Transfer students from two-year colleges
accrue 9-11 more credits by the time they
graduate than non-transfer
Transfer students do not graduate at
same rate as non-transfer
Bachelor’s Degree Attainment
Student Type
Number
in
Cohort
Percent
Earned
B.A.
Ave
Percent Earned
credits B.A. or
to B.A. enrolled fulltime in FY05
Non-Transfer
Students: Full-time
at university main in
FY01 and FY02
21,898
71%
140
81%
Transfer Students: Started full-time at 2-year campus in FY01 and
enrolled full-time at university main
Regional Campus
1,682
53%
143
75%
Community Colleges 771
30%
151
69%
State Community
Colleges
514
34%
149
70%
Technical Colleges
107
29%
151
63%
Transfer Policies: 1990 - 2002


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
Not a Seamless System
General Education (Transfer Module)
CAS
Bilateral Agreements
Source School
Target School
Economics 151 Principles of
Microeconomics
Economics 141 Microeconomics
The Solution:
Legislative Mandate: HB 95
1.
Students can transfer
coursework between state
supported colleges and
universities without
unnecessary duplication
or institutional barriers
2.
Treat transfer students like
native students
The Solution
Source School
Target School
Economics 151 Principles of
Microeconomics
Economics 141 Microeconomics
The Solution: Ohio Articulation
Numbers / Course Equivalencies
Source School
State Recognized Target School
Equivalency:
Ohio Articulation
Number
Economics 151 Principles of
Microeconomics
OSS004 –
Microeconomics
Economics 141 Microeconomics
Ohio Articulation Numbers
(OAN’s) ~ Course Equivalencies


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Over 150 OAN’s
Assembled by 514 faculty in 38 panels
representing different majors
Established common learning outcomes
for similar lower division courses – both
General Education and within a major
70% match on learning outcomes
Ohio Articulation Numbers
(OAN’s) ~ Course Equivalencies


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Over 150 OAN’s
•College Algebra
Assembled by 514 faculty in 38 panels
•Business Statistics
representing different majors
•General
Chemistry
Established common
learning
outcomes
for similar lower division
courses
– both
•Organic
Chemistry
General Education and within a major
•Biology
70% match on learning outcomes
•Western Civilization
•Modern Dance…
OAN Example:
Microeconomics
OSS 004
(3)
Microeconomics
Principles of Microeconomics – Learning Outcomes
(4 of 16 shown)
Understand how economics is a social science that draws
conclusions based on hypotheses, theories, and data in
order to understand human behavior
2. *Understand basic microeconomics terms and concepts,
including scarcity and choice, equilibrium, efficiency and
equity, positive and normative economics, comparative
advantage, and specialization
3. *Understand the fundamental economic question of
allocating scarce resources
4. *Comprehend the concepts of opportunity cost and the
production possibility frontier…
*Topics that must be covered.
1.
Ohio Articulation Numbers
(OAN’s): Process
1.
2.
3.
4.
Each school submits courses to be
matched to each OAN
Faculty Review Panels review those
courses
Approve or Deny
If approved, course is added to the
official list
Approved Economics Courses
Ohio Articulation Numbers
(OAN’s) ~ Course Equivalencies


Created another
problem
How to keep list of
course
equivalencies, new
OAN’s, new policies
up to date for the
entire state?
Logistical Problem
37 colleges and
universities
 150 + OAN’s
 New policies

Solution: Articulation &
Transfer Clearinghouse



Consistently apply the
course equivalencies
Flexibly respond to
changes in policies,
curriculum, and
technology
Securely move
electronic transcripts
using PESC XML
Standard
ATC
Solution: Articulation &
Transfer Clearinghouse
Live in April!!
 10,000
transcripts in
one hour (test)

Platform
 Demonstration

ATC
ATC:
Electronic Integration
Source
Institution
Transcript
Articulation and Transfer
Clearinghouse
Belongs to the
sending
institution and
cannot be
altered
• Supplements incoming
information and forwards it
Target
Institution
Transcript
and
Supplemen
t
Database
• Populated with approved,
equivalent courses or
content data (OAN’s)
• When course content
matches learning
outcomes, course is
deemed “equivalent”
Course Management and Tracking System
TAG Electronic
Bulletin Board
• User resource
• Posts equivalent, TAGapproved content
ATC:
Electronic Integration
Source
Institution
Transcript
Articulation and Transfer
Clearinghouse
Belongs to the
sending
institution and
cannot be
altered
• Supplements incoming
information and forwards it
Target
Institution
Transcript
and
Supplemen
t
Database
• Populated with approved,
equivalent courses or
content data
• When course content
matches learning
outcomes, course is
deemed “equivalent”
Course Management and Tracking System
TAG Electronic
Bulletin Board
• User resource
• Posts equivalent, TAGapproved content
ATC Platform

PESC XML Transcript Standard


Services Oriented Architecture




Modified supplemental transcript
Web Services
Business Rules Engine (BRE)
Java
Oracle Database
Services Oriented Architecture
Program 1: Needs
Based Grant
Program 2: Needs &
Merit Based Grant
•…
•…
•Call ISIR (FAFSA)
•Call ISIR (FAFSA)
•Calculate EFC
•Calculate EFC
•Determine
Eligibility Criteria
ABC
•Determine
Eligibility Criteria
XYZ
Services Oriented Architecture
Program 1: Needs
Based Grant
Program 2: Needs &
Merit Based Grant
•…
•…
•Call ISIR (FAFSA)
•Call ISIR (FAFSA)
•Determine
Eligibility Criteria
ABC
Calculate EFC
•Determine
Eligibility Criteria
XYZ
ATC Demonstration Scenario


Student has requested her transcript be
sent from Lorain County Community
College to the University of Cincinnati via
Lorain’s web site
Request has been received in Lorain’s
Records Office
ATC Demonstration

At Lorain County Community College


Records office will:
 Initiate an electronic process to extract student data
from Lorain’s Student Information System,
 Format the transcript in the agreed upon standard,
and
 Deliver it to the ATC
At the University of Cincinnati

Registrar’s Office will periodically log onto the Central
Clearinghouse to see if any transcripts are available to
view or download via a web page interface
Sending institution –
records office transcript request
Sending institution –
ATC central response
Receiving Institution:
ATC Login Page
Receiving Institution: Welcome
Screen
Receiving Institution:
Search for Available Transcripts
Receiving Institution:
View Transcript Details
Receiving Institution:
XML Transcript: Untouched
Receiving Institution: Screenshot
of Formatted Transcript
Receiving Institution:
XML Supplement
Receiving Institution: Screen Shot
of Formatted Supplement
Future Directions
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Connecting transactional data (transcript,
admissions applications) to Higher
Education Information (HEI) System
Bilateral Agreements
High School to College Transcript
Advising Tools
Student Interface?
Career and Technical Schools
Links

Articulation and Transfer Policies


Higher Education Information
System (HEI)


http://regents.ohio.gov/transfer/index.php
http://regents.ohio.gov/hei/index.php
Performance Report

http://regents.ohio.gov/perfrpt/
Questions?

Dr. Paula Compton



Jim Ginzer



jginzer@regents.state.oh.us
(614) 752-9486
Dr. Barry Gowin



pcompton@regents.state.oh.us
(614) 466-9994
bgowin@regents.state.oh.us
(614) 728-4706
Jay Johnson

jjohnson@regents.state.oh.us

(614) 728-2902
Thank you!
Ohio’s Articulation and Transfer Vision
Electronic Integration through
Articulation and Transfer Clearinghouse
Ohio Student Portal
www.OhioCap.org
Academic Information P-16
College Application
Financial Aid
Employment/Career Information
P-16
Traditional High
School Students
• Ohio Core
• Dual Enrollment
• Advanced Placement
• Early Math Placement
Test
• Career Pathways
Transfer Guarantee
General Education (Ohio Transfer Module)
38 Transfer Assurance Guides (TAGs), Bulletin Board
Associate
Degrees
Baccalaureate
Degrees
Employment
Returning
Workforce
Career-Technical
Transfer
Tracking Student Progress
Stackable
Certificates
Transfer