Learning Microsoft Word 2007
Exercise 9-10

p 55-59
Skills Covered------------------------------>




Creating a New Document
Working with Show/Hide Marks
Using Click and Type
Saving Changes
Middle
School
Computer



Printing
Moving the Insertion Point in a
Document
Preview an Open Document
Vocabulary_________________________________________________
Hard Copy: A document printed on paper
Notes_____________________________________________________
I.
Creating a New Document (Keyboard Shortcut Ctrl + N)
a. When you start Word, it opens and displays a new blank document called
Document 1.
b. You can create additional new, blank documents without closing and restarting
Word.
c. Each new document is named using consecutive numbers, Document 1,
Document 2 and so on.
II.
Working with Show/Hide Marks
a. When you type in Word you insert nonprinting characters such as spaces, tabs,
and paragraph marks along with printing characters such as letters and numbers.
b. Displaying nonprinting characters on-screen is helpful because you see where
each paragraph ends and if there are extra spaces or unwanted tab characters.
c. On-screen, the most common nonprinting character display as follows:
i. Space: dot ()
ii. Paragraph: paragraph symbol (¶)
iii. Tab: right arrow ()
III.
Moving the Insertion Point in a Document
a. The insertion point indicates where text will be inserted or deleted.
b. You can move the insertion point anywhere in the existing text with keystrokes
or mouse clicks.
c. Scrolling does not move the insertion point.
IV.
Using Click and Type
a. Use the Click and Type feature to position the insertion point anywhere in a
blank document to begin typing.
b. When Click and Type is active, the mouse pointer changes to indicate the
horizontal alignment of the new text.
V.
Saving Changes (Keyboard Shortcut Ctrl + S)
a. To keep revisions permanently, you must save changes that you make to a
document.
b. Saving FREQUENTLY ensures that no work will be lost if there is a power outage
or you experience computer problems. (Save early. Save often!)
c. Saving replaces the previously saved version of the document with the most
recent changes.
VI.
Printing
a. Printing creates a hard copy version of a document.
1
NCA Middle School Computer Class
Exercise 9 
Learning Microsoft Word 2007
Middle
School
Computer
b. You can use Quick Print to print the current document with the default settings.
c. Use the Print dialog box to change the settings before printing.
d. Your computer must be connected to a printer in order to print.
VII.
Preview an Open Document
a. Use Print Preview to display a document as it will look when printed.
b. Print Preview is similar to Print Layout view except that the Print Preview tab of
the Ribbon displays.
c. The Print Preview tab of the Ribbon displays commands for controlling the Print
Preview display and selected options for printing.
VIII.
Correcting Spelling as you Type
a. By default, Word checks spelling as you type and marks misspelled words with a
wavy, red underline.
b. Any word not in the Word dictionary is marked as misspelled.
c. You can ignore the wavy lines and keep typing, correct the spelling, or add the
marked word to the dictionary.
d. You can right click on the misspelled word to display a shortcut menu from which
you can select the correctly spelled word, choose to ignore the error, or add the
word to the dictionary. If you choose to ignore the word, the wavy line is
removed.
IX.
Correct Grammar as you Type
a. Word can also check grammar as you type.
b. Word marks grammatical errors with a green, wavy underline.
X.
Checking Spelling and Grammar
a. You can check the spelling and grammar in an entire document or part of a
document.
b. Click the Review tab, then the ABC Spelling and Grammar button in the Proofing
group.
XI.
Using the thesaurus
a. Use the thesaurus to search for synonyms, definitions, and antonyms for any
word.
b. Use the available drop down list to insert a word from the results list at the
current insertion point location, copy it at a different location, or look I up in the
thesaurus.
2
NCA Middle School Computer Class
Exercise 9 