Computer Science & Engineering 2111
Lecture 9
Data Validation, Worksheet Protection, and Macros
CSE 2111 9-Data Validation and Macros
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Data Validation
• Controls the type of data or the values input in a cell
• Reduces input errors
• Multiple criterion can be applied to a cell
Display a message dialog box
Restrict input to a whole number within
limits
Restrict input to values in a drop down list Restrict input to a decimal number within
limits
Restrict input to a certain time frame.
(either date, time, or both)
Restrict text to a specified length
Calculate what is allowed based on the
value in another cell
Use a formula to calculate what is valid
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Macro
A series of commands and functions that are stored in a
Microsoft Visual Basic module
• Automates your keystrokes and actions in Excel
• Use these when you complete the same tasks repetitively
• When you create a macro VBA program code is automatically
generated
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Macro Example Scenario
You work for a company that employs people to make customer
satisfaction calls for various companies. Your department
provides services for all the major auto makers in the U.S. Each
employee is assigned a state and it is their job to call each
household and conduct a brief survey.
You receive a weekly list of customers from each auto company
and it is your job to separate the list by state and distribute the
list to your employees.
Your manager would like the customers stored in an Excel file
with each state having its own worksheet.
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File Sent from Vendor
Comma Delimited File, meaning each piece of information is
separated by a comma. (Created in Notepad or another text editor.)
• Information can be separated by other characters such as a colon,
or tab.
• Information can be sent in different formats such as .csv or xml
files.
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Create your Template
1. Create an Excel Workbook named Customers.
2. Create tabs with the names of the States you need.
3. Input information that will not change
4. Copy the worksheet created to all the tabs and change the
state name
(Follow the slides to complete steps 4-6)
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4. Create data validation rules for your spreadsheet
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Break Down into Separate Macros
1. Macro Name: UnprotectWorksheets
2. Macro Name: ImportFile
1.
2.
Delete contents from every worksheet
Import information
3. Macro Name: SeparateStates
1.
2.
3.
Concatenate phone number
Filter
Copy/Paste
4. Macro Name: ProtectWorksheets
Note: Always create a backup first
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ProtectWorksheet Macro
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ImportFile Macro
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SeparateStates Macro
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Example of VBA Program Code generated from recording macro
Sub ImportFile()
Range("A4:H56").Select
Selection.QueryTable.Delete
Selection.ClearContents
Range("A4").Select
With ActiveSheet.QueryTables.Add(Connection:= _
"TEXT;L:\CSE2111\Autumn 2013\CSE 2111 Slides AU
2013\Lecture 9-Data Validation and Macros\Macro
Test\Customers.txt" _
Step through a macro
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Assigning Macro to the Quick Access Toolbar
1. FileOptionsQuick Access Toolbar
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