MOTHER SOUL YOUTH DEVELOPMENT
indaba
Vision:
Healthy and just society. Mother Soul exist to create an enabling environment for the youth, women, adults
and families infected and affected by HIV/AIDS, Orphans and other Vulnerable children to realize their full
potential through enhancing the socio-economic, health and spiritual development.
Mission:
To promote sustainable programs and activities that will ensure better life for all children, youth, adults
and families infected and affected by HIV/AIDS
Strategic Objectives:
To render psycho-social support through implementation of home community based care services. Increase
PLHIV knowledge and skills. To empower our community to be responsible for their health care. To be
involved in Governmental Development activities
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
BRIEF MOTIVATION FOR STARTING AN ORGANISATION OF THIS NATURE
Mother Soul is a youth organisation involved in community outreach and development for previously
disadvantaged people/ communities. The organisation was established in October 2011 and was named Rural
Vision but Rural Vision was not a registered organisation then in January 2012 the organisation was
registered Non-Profit Organisation and registered with the Name Mother Soul Youth Development indaba.
The organisation was named Mother Soul because: mothers are always concerned about the wellbeing and
the future of their children, and Youth Development indaba refers to recruiting young people to be part of
the organisation so that they can help in developing the area and reduce crime rate and eradicate poverty.
Mother Soul is situated in Ilinge, where a profile of the area was conducted prior the projects and the
findings were that the rate of HIV/AIDS, Substance abuse and teenage pregnancy, escalating problems,
absenteeism from school, academic failure, poor household environment, family violence and abuse, house
breaking were very high in this area. HIV/AIDS has left too many Orphans with old age people who do not
have money to provide them with everything they need; hence the organisation was established to come up
with some interventions to the above mentioned problems.
The organisation renders services such as Home Based Care, Orphans and Vulnerable Children, HIV/AIDS,
Substance abuse awareness, prevention and gender based violence. The motive behind rendering these
services was that they are linked to one another, i.e. young people get involved in unprotected sex because
of them being under the influence of drugs or alcohol, as a result they end up being infected by HIV/AIDS
and they die due to the disease and leave their children with their parents who are chronically ill, and
cannot afford to provide for the whole family as they are relying on social grants.
Here are some of the demographical factors that have contributed escalating rates of mortality due to TB
and HIV/AIDS:



Poverty and unemployment: The area is rural with high level of poverty and unemployment, and
families are entirely dependent on the Social Grants for their income.
The majority of the population in this area is illiterate elderly people and young people with the
little formal education.
The death rate is high, especially on young people which is associated with HIV/AIDS and as a result
there is a high number of Orphans and Vulnerable Children who needs support.
The challenges of poverty and unemployment still remain a challenge. The majority of people leave
their homes to look for employment in the cities. They come back home very ill and some survive only
for a few months then pass on. People who are infected by HIV/AIDS experience neglect and some of
them are forsaken or chased away by their families then they end up living alone with no one to take
care of them. Orphans and vulnerable children between ages of 4 and 15 years have been left by their
parents (deceased/unknown) leaving them exposed to physical and sexual abuse. Psychological support
is therefore needed to respond to the needs of abused Orphans and Vulnerable Children.
The majorities of Orphans and Vulnerable Children who stay with their grandparents or other relatives
do not have legal documents and still find it difficult to obtain the documents if they have no access to
their late parents’ legal documents. The process is long and straining one which leads to some of the
people giving up any hope they had of obtaining their legal documents.
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
Many Orphans and Vulnerable Children drop out of school because of lack of finance as they depend on
Social grants. Their poor families are unable to afford some or all the school necessities i.e. school
uniforms and stationery. They are unable to muster their school work, they are constantly thinking of
ways to improve their situation and they often compare themselves to other children who come from
well off families.
People are not educated well enough about opportunistic infections therefore they wait longer periods
before they can go to the clinic and get help which puts their families at risk of infection. The elderly
people get infected with HIV after taking care of their loved ones due to insufficient on HIV related
issues and people who are poor are more likely to default treatment than those who are less poor.
Mother Soul aims to assist 360 Orphans and Vulnerable Children from 0-18 years with services including
child protection intervention, general healthcare referral, household economic strengthening,
educational support, HIV prevention education and awareness and psycho-social care. This number
consist of old and new Orphans and Vulnerable Children. Child protection intervention will ensure the
safety and wellbeing of Orphans and Vulnerable Children. Many Orphans and Vulnerable Children in this
area are being abused by close family members which leaves them more vulnerable. Mother Soul aims to
provide after school activities which will assist the Orphans and Vulnerable Children with school work,
life skills education and recreational activities. Increased levels of poverty will be improved through
income generating activities.
Mother Soul aims to assist 500 people infected and affected by HIV/AIDS with Services including;
Clinical/medical care, psychological care, Social Care, nutritional counseling and support, Spiritual
Care, and integrated prevention services. This number consist of old and new Clients. The program will
ensure that clients receive the required clinical care which will positively impact on their physical
wellbeing. As mentioned earlier, some of the people infected by HIV are neglected and forsaken by
their families and some walk long distances to the clinic. Mother Soul Home Based Carers will conduct
household visits in order to assess the condition of the clients and refer them to the Clinic if the is a
need. The clients will also be provided with counseling and education on nutrition and treatment,
clients with malnutrition symptoms will be assessed, counseled, and referred for the health facility for
further assessment. The care givers will also provide ongoing counseling and support to the clients.
Mother Soul works through 10 care givers that number is not enough as we are servicing a very big
community. We have Home Based Care Co-ordinator and Orphans and Vulnerable Children Co-ordinator
and 5 peer educators they do school visits and HIV/AIDS awareness.
All the cases are referred to the coordinators who will facilitate the intervention plan to each case.
Peer Educators will also monitor school attendance including performance of all Orphans and Vulnerable
Children. They will also facilitate group discussion with Orphans and Vulnerable Children with home
works. Home based Carers also accompany Orphans and Vulnerable Children to Home Affairs and to
other relevant institutions.
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
Name of the organization:
Mother Soul Youth Development indaba
Postal address:
N0. 2688 Tengo Street, Ilinge 5330
Physical address:
N0. 2688 Tengo Street, Ilinge 5330
District where Head Offices
are located:
Chris Hani District
Contact person
Name
job title / position:
Telephone
Sizwe Hlekiso
Centre Manager
047 872 9016
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
Cell;
072 400 4784
Fax:
086 767 6291
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
Services Implemented in the past three years/ Achievements
Which Service
year
Target
group
Location
Donor’s
name and
contact
details
Amount
Total
Number of
allocated Expenditure beneficiaries
reached
2011
HIV/AIDS
Workshops
Youth 62
Ilinge
Mother Soul
Management
Committee
R3 840.
00
R3 840.00
62 young
people
2011
5 Substance
Abuse
awareness
campaigns
Youth and
Adults 71
Ilinge
Management
Committee
R1500,
00
R1500, 00
71
2012
Door-door
(Home
based Care)
Adults,
Youth,
Children
and senior
citizens
101
Ilinge
Africare
(045) 839
6860 Mrs. Z.
Tono/Mr. E.
Mavango
2012
OVC Case
Children
Management and Youth
135
Ilinge
Africare
(045) 839
6860
2012
Fit for life
skills
Ilinge
Sizwe
Hlekiso
Youth 210
101
135
R2 760.
00
R2 760. 00
210
072 400 4784
2013
Home Based
Care (door
to door)
House
hold led
old people
171
Ilinge
Dept. of
Social
Development
171
2013
Home Based
Care (door
to door)
Youth
heads
Household
80
Ilinge
Dept. of
Social
Development
80
2013
OVC Case
Orphan
Ilinge
Management and
Vulnerable
Children
293
Dept. of
Social
Development
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
293
2013
Home based
Care (OVC)
Child
headed
household
3
Ilinge
Department
of Social
Development
3
2013
Condom
Promotion
Youth and
Adults
760
Ilinge
Mother Soul
760
2013
Fit for Life
skills
Youth
Ilinge
Mother Soul
168
Ilinge
Mother Soul
55
Ilinge T/ship
Mother Soul
Youth
Development
60
Males: 78
Females:
90
2013
PLWHIV
Youth 22
and Adults
33
2014
Fit for life,
fit for work
life skills
programme
(Youth
programme)
Youth 60
2014
Taking Care
of OVC’s
OVC’s 370
Ilinge T/SHIP
Mother Soul
370
2014
Candle Light
Memorial
120
attended
Ilinge/T/Ship Mother Soul
120
2014
PLWHIV
We
reached
53 HIV
infected
individuals
Ilinge
Mother Soul
53
2014
Mandela Day
We’ve
reached
10 houses.
We gave
each
house
secand
hand
Ilinge
Mother Soul
10
Households
Females:
40
Male:20
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
clothes,
Grocery
and
Electricity
Challenges:
1. Food parcels to give beneficiaries.
2. Uniform for beneficiaries
3. 1) Stipend for 15 Care givers,
2) Stipend for 9 food security volunteers
3) Stipend for 5 Peer educators –Total 29 volunteers
Organization’s banking details
Account Name
Mother Soul Youth Development indaba
Account number
9282294175
Account Type
(cheque.current,saving,transmission)
Savings
Full name of the bank
ABSA BANK
Branch Code
632005
Branch Name
Queenstown
(E).
Signatories of the organization
Name
Position
Address
Contact details
(telephone and
email )
ID Numbers
Sizwe Hlekiso
Chairman
2691 Ilinge
Township 5330
072 400 4784
820803 6005 08
1
Bongiwe
Mkontwana
Secretary
2645 Ilinge
Township
071 997 7242
901001 0822 08
8
Lonwabo Duli
Treasurer
2689 Ilinge
Township
061 384 5243
910107 5779 08
1
Organisational Management Committee:
Name and
Surname
Position
ID
Race
Numbers
Gender Telephone Any
Training/
and
Disabilities Qualification
contact
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
details
Chairperson 820803
6005 08
1
Black Male
072 400
4784
No
Business
Administration,
Registered
with UNISA for
Public
Administration
start from
2014, HIV/AIDS
awareness,
Substance
Abuse
education
Bongiwe
Mkontwana
Vice
901001
Chairperson 0822 08
8
Black Female
071 997
7242
No
In-service
training on
HIV/AIDS,
Home Based
Care and OVC.
Lonwabo Duli
Treasurer
910107
5779 08
1
Black Male
061 384
5243
No
In-Service
training on
HCBC and OVC,
HIV/AIDS
awareness
Anele Kaspile
Organisor
900331
5430 08
7
Black Female
074 43
81576
No
Grade12
Additional
Member
850815
0834 08
7
Black Female
073 539
0591
No
Home Based
Care Course
Thando Memani
Additional
Member
780415
5863 08
5
Black Male
073 2571
782
No
In-service
training on
CHBC and OVC
Sinazo Kaspile
Additional
Member
930608
0490 08
1
Black Female
061 393
9943
No
Grade 12
Nopinkie
Motloung
Additional
Member
910919
1172 08
Black Female
083 878
1958
No
In-service
training on
Sizwe Hlekiso
Lindiwe Peyi
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
9
HIV/AIDS
Management
Name and
Surname
Position
Number of years
in the
organization
Number of
years in the
non profit
sector
Qualifications
obtained
(Submit
certified
copies of
qualifications)
Race.
Gender
&contact
details
ID Numbers
Centre
Manager
3 years
9 Years
Business
Administration
Male
820803 6005
081
Financial
Clerk
2 Years
Grade 12
Male
Lindiwe Peyi
Coordinator
2 Years
2 Years
HCBC Training
Certificate
accredited
Female
073 539
0591
850815 0834
08 7
Thando Memani
Community 2 Years
Liaison
officer
2 Years
In-service
training on
HIV/AIDS,
HCBC and OVC
Male
073 2571
782
780415 5863
08 5
Nopinki Motloung
Data
Capture
1 Year
In-service
training on
HIV/AIDS,
HCBC and OVC
Female
083 878
1958
910919 1172
08 9
Sizwe Hlekiso
Anele Kaspile
3 Years
072 400
4784
074 443
81576
1 Year
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
900331 5430
08 7
Please submit organogram (Structure of your organization)
ORGANOGRAM
Board of
Directors x6
Project
Manager
Financial
Clerk
Data
Capturer
Co-Ordinator
Peer Education and
Training x2
Home and Community
Based Care x15
Children, Youth, Adults
and Families
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
Full Time
/ Part
Time /
Voluntary
Worker
Highest
Qualification,
Issuing
Institution, year
obtained
Contact Details
( telephone
and email
address)
Race
Gender
ID Number
S Sizwe Hlekiso
Full time
Business
Administration
072 400 4784
Black
820803 6005 08 1
L Lonwabo Duli
Full time
In-service
training on
HIV/AIDS, HCBC
and OVC
061 384 5243
Black
910107 5779 08 1
B Bongiwe Mkontwana
Full time
In-service
training on
HIV/AIDS, HCBC
and OVC
071 997 7242
Black
901001 0822 08 8
A Anele Kaspile
Full time
Grade 12
074 443 81576
Black
900331 5430 08 7
A Amanda Mbi
Full time
Abet Level 4
078 4264 920
Black
931027 0074 08 5
L Lindiwe Peyi
Full time
HCBC Training
Certificate
accredited
073 539 059
Black
850815 0834 08 7
TThando Memani
Full time
In-service
training on
HIV/AIDS, HCBC
and OVC
073 2571 782
Black
780415 5863 08 5
Full time
In-service
training on
HIV/AIDS, HCBC
and OVC
083 878 1958
Black
910919 1172 08 9
SSinazo Kaspile
Full time
Grade 12
061 393 9943
Black
061 393 9943
VVuyelwa Wellem
Full time
Grade 12, Basic
Computer
training, Home
Based Care first
073 6622 056
Black
770301 0964 08 0
NName and
SSurname
Nopinkie Motloung
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
AID
TThokozile Nkungwana
Full time
Grade 12
078 249 3358
Black
890626 1399 08 1
TThandiwe Ngabomu
Full time
Grade 12
060 364 0884
Black
871120 0678 08 8
NNompumelelo KKhundayi
Full time
Grade 11
078 3142 769
Black
810430 0556 08 3
Affiliation:
Partner organization
Organization type
Years of involvement
Motive for the
networking
Eastern Cape NGO
Coalition
NGO
March 2012
To be recognized as an
NGO and be listed in the
data base for funders
Local AIDS Council
Mother Soul Youth
Development indaba
was registered in
January 2012, we
conducted a research
from May 2010 with
the help of Africare
and discovered that
there are more than
200 orphans and
vulnerable children in
Ilinge.
October 2011
As an organisation that
deals with PLWHIV we
have to work with that
structure
In the community of
Ilinge many Orphans
have lost their
parents due to
HIV/AIDS pandemic.
This leaves many
children not knowing
where to go. These
children remain alone
and begin to be
parents themselves
taking care of their
siblings.
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
We saw that home
based care is also
needed in our
community to educate
older or primary care
givers on nutrition,
child behavior
changes and hygiene
and also to give them
support as they as
they are taking care
of OVC’s.
HIV/AIDS and
Substance abuse have
reached pandemic
status in Ilinge that is
why we have fit for
life skills to educate
them about dangers
substance abuse and
unprotected sex
including teenage
pregnancy.
Young people and
adults in Ilinge drink
alcohol too much and
use drugs some of
them become victims
of rape and family
violence. That is why
we need funding to
educate them about
these hard
substances.
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
Municipality (Local
Aids Council)
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
We Target:
Target group
Number in the
group
Children
Race
Disabilities
Gender
Black
No
Male: 98
210
Youth
Female: 112
Black
No
668
Families infected
and affected by
HIV/AIDS and
other chronic
conditions
Adults
Male: 72
Female: 64
Black
No
Black
No
145
157
Male:60
Female:97
TOTAL
503
1 180
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
Financial System of control
All funds received are promptly deposited into the organization’s bank
account, properly recorded, reconciled and all records kept under
adequate security
A central point of contact is designated for all incoming mail
Bank statements are reconciled to General Ledger/Cash book on a
monthly basis and reviewed by management
Segregation of duties within the account reconciliation, journal posting,
and management review and approval processes,( Receive funds/ verify)
Funds are disbursed only upon authorization of management for the
purpose for which funds are granted and all disbursements are properly
recorded
There is policy on minimum petty cash to be held on a daily basis and all
petty cash is kept in a secure and safe place
Policies and procedures governing accounts payable and purchasing
processes exist
Expense reimbursements are only issued to employees with clearly
defined needs on expenses incurred
There are policies and procedures governing payroll processes detailing
timelines, responsibilities, and actions.
There is up to date asset register with all fixed assets recorded
equipment furniture/updated on a monthly basis
Managerial approval is required in advance for the acquisition, disposal,
and write-off of assets.
Procedures and systems approved for the storage, use and maintenance
of all its assets and equipment
Procedures and mechanisms exist to prevent abuse, theft and loss of
assets and equipment.
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
FINANCIAL
PERSPECTIVE
CUSTOMER
PERSPECTIVE
ORGANISATIONAL
(INTERNAL BUSINESS
PERSPECTIVE)
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
INNOVATION AND
LEARNING
PERSPECTIVE
An accounting
officer is already
appointed at the
annual general
meeting. His duty is
to audit and check
on the finances. The
treasurer’s job will
be to arrange for all
funds to be put into
bank account in the
name of the project.
The treasurer and
the financial clerk
will also keep proper
records of all the
finances. At least
two other members
of the organisation
sign the withdrawal
of check.
We have a
suggestion box
where clients
express their
feelings freely and
anonymously.
Human Resource
Our organisation
Management Policies. undergoes changes
time to time.
Administration Policy
Sometimes the
changes are planned,
Asset Management
or sudden change in
Policy.
the method used. In
Financial
our organisation
Management Policy
change is seen as a
process of renewal
Procurement Policy
therefore that means
that both means that
both the organisation
and the community
continuously have to
adapt to changes,
solve new arising
problems and take
advantage of
opportunities.
The organisation will
follow procedures as
stipulated in the
PFMA.
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654
Income generating Activities:
We established a sewing sub division for us to have a petty cash supported by Old Mutual
We are waiting for a business plan from Department of Agriculture they promised to give us a
Tractor, seeds and the land has been identified.
Small Garden
Proposed Budget:
Outcome
Item
Amount
1. Material Support
Uniform for 15 OVC’s
R9 000.00
Parcels for 10 households
R10 000.00
R19 000.00
2. Stipends
Care givers x15
R1 000.00 15x12=R180 000
Peer educators x5
R1 000.00 5x12=R60 000
Agriculture (food gardening)
R1 000.00 9x12=R108 000
X9
TOTAL:
29 Volunteers
R367 000.00
NPO Reg: 097-292 - Public Benefit Number 93 0045 398 (Tax exemption)
SIC Number 8399 - Data Universal Numbering 539122654