Radiation Effects Committee
Summary Report
Dan Fleetwood, Chair REC
7 July 2012
NSREC 2012 – Miami, FL
InterContinental, Miami: July 16-20
2
Position
Committee Member
General Chairman
Ken LaBel, NASA GSFG
Local Arrangements
Lew Cohn, NRL
Finance Chair
Keith Avery, AFRL
Technical Chair
Christian Poivey, ESA
Short Course Chair
Ron Schrimpf, Vanderbilt
Industrial Exhibit
Penny Meeker, US-Semi
Chuck Tabbert, Ultra Commun. (acting)
REDW Chair
Paul Eaton, MRDC
Awards
Philippe Paillet, CEA
Publicity
Teresa Farris, Aeroflex
Poster Session Chair
Steve Buchner, NRL
Meetings and Registration Support: ETC Services
2012 NSREC Status
• Mostly on track, with “minor” glitches
– Replacement of invited speaker with schedule conflict
– Hotel renovation of lobby and restaurant space
• Technically in violation of contract, but too late to do much
• Working with hotel on accommodations and mitigate inconvenience
• Strong corporate and government support, and
another “sold out” industrial exhibit
– Provides > $200k (~ 33%) of conference budget
• Finances on track – no major issues identified
• Will repeat GOLD member breakfast
– 20 attendees in Las Vegas
– Again facilitated by Jonny Pellish, NASA GSFC
2013 NSREC
• Hyatt Embarcadero, San Francisco, July 8-12,
Conference Chair, Jeff Black, Sandia National Labs
• Planning 50th anniversary themed event, with AdCom
support (thank you!)
– Committee formed to allocate travel support to past
volunteers who otherwise could not attend
– Intent is to hold special commemorative event without undue
impact on remainder of conference budget
• Budget approval issue
– Currently approved budget does not include traditional
NSREC committee banquet/wrapup dinner
– We request budget approval including this event at its
historical level (more information to follow)
• Special issue of the TNS: June 2013 (collecting
submissions)
Summary of Committee
Banquet/Wrap Up Dinner
2011 NSREC
Courtesy of Kay Chesnut
Conference Chair
2011Wrap Up Details
• Occasion viewed as our thanks to all of the folks who
make the NSREC a success
– RE’s major “thank you” event for the year
– Three committee dinners paid during the year
• Only dinner for which spouses/companions are included in
invitation list
• Semi-formal dinner reception held for 97 people at
The Stirling Club in Las Vegas, Nevada
– Surveyed many restaurants and locations
– Could not afford restaurant buy out for Friday evening
even in Las Vegas’s low season (preference). These
were on the order of 20K or more just for food and
beverage.
• Food and all beverage (cocktails and wine) was ~$150
per person
– 2006 (Ponte Vedra Beach, FL) ~ $137/person (Janet
Barth)
– 2008 (Tucson, AZ) ~ $154/person (Paul Dodd)
• Expectation similar for 2012 in Miami and 2013 in San
Francisco, adjusted for locality
Full Event Expenses
Shows up as ~ $20k line item
• Facility and Food (bundled) =
$15,143.73
• Gifts (committee) = $ 3431.99
• Invitations = $ 213.13
• Entertainment = $ 950
• Tips = $ 150
• Buses (included as separate item in
budget) = $ 1,130
After Dinner …
2011 NSREC Financial Wrap-Up
• CB account closed
– All transactions cleared
• Loan repaid to IEEE - $ 45,000
• Income sent to NPSS - $ 121,387
– Adjusted return: $ 94,869
– Adjusted percentage (excluding loan):
20.2%
• Final report submitted
• Audit report received
– No remaining issues
To Sum Up
• We have held similar wrap-up dinners after
NSREC for at least 30 years
– Signature thank-you event
– The only time that RE spouses/companions
share in our thanks
• Expenses are controlled to within expected
return to IEEE; traditionally a very nice
event
• We request budget approval to hold a
similar event (scaled appropriately for
locality) in 2013
2014 and 2015 NSRECs
• 2014—Conference Chair, Robert Ecoffet, CNES
– July 14-18
– First NSREC outside North America (a year with no RADECS)
– Marriott, Rive Gauche – final contract approved
• Initial deposit paid directly by IEEE (thanks to Ron Keyser for support)
– Committee almost finalized; budget reviewed in Miami at our
RESG meeting
• 2015—Conference Chair, Mike Xapsos, NASA GSFC
– July 13-17
– Marriott, Copley Place, Boston
– Hotel contract signed
RE TC Election Results
• Marty Shaneyfelt, Sandia, will move up to
Chairman, RESG
• Executive Vice-Chair: Allan Johnston, JPL
• Secretary: Pascale Gouker, MIT Lincoln Lab