MICROSOFT WORD
Lesson 2 — Basic Editing
Microsoft Office 2003 BASICS
1
Pasewark & Pasewark
Word – Lesson 2
Objectives
2
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Select text.
Delete and type over text.
Undo and redo recent actions.
Cut, copy, and paste text.
Use drag and drop to move or copy text.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Objectives (cont.)
3
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Check the spelling and grammar of a
document.
Find and replace text.
Use the Thesaurus.
Insert the date and time.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Terms Used in This Lesson
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4
Automatic grammar
checking
Automatic spell
checking
Clipboard
Copy
Cut
Microsoft Office 2003 BASICS
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Drag and drop
Overtype mode
Paste
Selecting
Spelling and
Grammar Checker
Thesaurus
Pasewark & Pasewark
Word – Lesson 2
Selecting Text
5
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Selecting – highlighting a block of text.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Selecting Text (cont.)
6
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Selecting Text (cont.)
7
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Backspace, Delete, and
Overtype Text
8
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Backspace key – deletes characters to the
left of the insertion point.
Delete key – deletes characters to the right
of the insertion point.
Overtype – replaces or types over existing
text. Double-click OVR on the status bar or
press the Insert key.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Using Undo and Redo
9
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Undo – reverses recent actions. Click the
Undo button on the Standard toolbar, or
Edit, Undo
Redo – reverses an Undo action. Click the
Redo button on the Standard toolbar, or
Edit, Redo
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Clipboard
10
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Clipboard – a
temporary storage place.
The Clipboard is
displayed in
task pane.
Can hold up to 24 cut or
copied items
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Cutting Text
11
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Cut – removes selected text from the
document and places it on the Clipboard.
Edit, Cut. or click the Cut button on the
Standard toolbar.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Pasting Text
12
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Paste – text is copied from the Clipboard to
the location of the insertion point in the
document.
Edit, Paste. or click the Paste button on the
Standard toolbar.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Copying Text
13
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Copy – a copy of the selected text is placed
on the Clipboard while the original text
remains in the document.
Edit, Copy. or click the Copy button on the
Standard toolbar.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Using Drag and Drop
14
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Drag and Drop – easiest way to copy and
moving text a short distance
Place the pointer on the selected text and
hold down the mouse button until a small box
appears. While still holding down the mouse
button, drag the text to the desired location.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Automatic Spell and Grammar
Checking
15
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Automatic Spell Checking – identifies
spelling errors as you type with a wavy red
line.
Automatic Grammar Checking – identifies
grammatical errors with a wavy green line as
you type.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Spelling and Grammar Checker
16
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Spelling and Grammar Checker – used to
check the spelling and grammar of a
document after you finish keying.
Tools, Spelling/Grammar. or click the Spelling
and Grammar button on the
Standard toolbar.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Find and Replace Commands
17
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Find and Replace – editing commands that
find a specific word in a document and allow
you to replace it with a new word.
Edit, Find/Replace. Or use Option button
beneath the scroll bar on Right. Use
binoculars for find/replace feature.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Find and Replace Dialog Box
Find
Replace
Format
specifications
Options
Replace
Replace All
Find Next
18
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Thesaurus
19
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Thesaurus – finds a
synonym
for a
word in a document.
Select the word, Tools,
Language, Thesaurus. Can
also Rt. Click, Synonym or
Thesaurus
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Inserting the Date and Time
20
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Insert, Date/Time. Choose format.
date will be updated each time the document
is opened if Update automatically is checked.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Date and Time Dialog Box
21
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Summary
22
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You can speed operations by selecting
blocks of text.
Delete text using Backspace and Delete.
Replace text using Overtype mode.
Undo recent actions using the Undo
command.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Summary (cont.)
23
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Use Redo to reverse an Undo action.
Send text to the Clipboard by using the Cut
or Copy command. Retrieve text by using the
Paste command.
The Find command moves the insertion point
to the word or phrase for which you are
searching.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Summary (cont.)
24
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The Replace command allows you to replace
a word in the Find box with a word you key in
the Replace box.
Automatic spell checking identifies
misspelled words with a wavy red underline.
Automatic grammar checking identifies
grammatical errors with a wavy green
underline.
Microsoft Office 2003 BASICS
Pasewark & Pasewark
Word – Lesson 2
Summary (cont.)
25
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The Thesaurus is used to find a synonym for
a word in the document.
A date can be inserted in a document using
the Date and Time command on the Insert
menu.
Microsoft Office 2003 BASICS
Pasewark & Pasewark