CIS111 Basic PC Literacy
Creating Documents
with Word 2007
Unit Introduction
Microsoft Word is a word processing
program used to create:
•
•
•
•
•
•
•
•
•
Letters
Memos
Newsletters
Research papers
Web pages
Business cards
Brochures
Resumes
Financial reports
Header
Graphic
Bulleted
Text
Format
text
You can also create Table
other items such as
cards, signs, calendars,
certificates, etc.
Chart
Multiple Columns
Basic WORD Program Window
Ruler
Shows margin, tab, and indent settings. Use the
VIEW tab to display the ruler.
Scroll Bar
Document
Window
Displays
the current
document.
Status Bar
Shows page information, the location of the
insertion point, and the on/off status of
several Word features.
used to display
different parts of
the document in the
document window.
View
Buttons
Used to
switch
between
Word
document
views.
Changing the Viewing Size
•Use tools in the Zoom group on the VIEW Tab.
•Use the Zoom Slider at the bottom, right corner of
the screen.
Zoom level
button
Zoom Out
Zoom
slider
Zoom In
WORD Views
• Print Layout View: Displays document as it looks on a printed page.
• Full Screen Reading View: Displays document so it is easy to read
onscreen.
• Web Layout View: Displays a document as it will look when viewed
on a computer screen using a Web browser.
• Outline View: Displays the headings in a document in outline form.
• Draft View: Shows a simplified layout of a document, without
margins, headers and footers, or graphics.
Print Layout View
Full Screen Reading View
Outline View
Word-Wrap Feature
Word includes a word-wrap feature. As you type, the insertion
point moves automatically to the next line when you reach the
right margin.
Press [Enter] only when you want to start a new paragraph.
[ENTER] key
used to end
text on each
line.
Wrapped text
automatically.
Automatic Features
Automatic features that might appear as you
type are:
• AutoComplete: A screen tip suggest text to insert as
you type. Example: The Date.
• AutoCorrect: Automatically corrects typos, etc.
Example: teh corrected as the
• Spelling and Grammar: Right-click to display a shortcut
menu of correct options.
You will see a RED wavy line if
there is a misspelled word or if a
word repeats itself.
You will see a GREEN wavy line
if there is some type of grammar
error.
Saving a Document
• When you save a file for the first time, you
must give it a name, called a filename, and
indicate the location to store the file.
• To save a file the first time, click the Office
button and select “Save As”.
• After saving it the first time, you can just
save the file by:
-Clicking the SAVE button.
-Using CTRL + S.
-Select SAVE on the menu.
Selecting Text
You must select (sometimes called
highlight) text before deleting, editing, or
formatting it. The quickest way is to
simply click and drag the I-beam pointer
across text to select it.
Other ways to select text, especially
large amounts of text:
to select
Any amount of text
A word
A line of text
A sentence
use the pointer to
Drag over the text
Double-click the word
Click with the selection pointer to the left of the line
Press and hold [Ctrl], then click the sentence
A paragraph
Triple-click the paragraph or double-click with the selection pointer to the left of the
paragraph
A large block of text
Click at the beginning of the selection, press and hold [Shift], then click at the end
of the selection
Multiple nonconsecutive
selections
Select the first selection, then press and hold [Ctrl] as you select each additional
selection
An entire document
Triple-click with the selection pointer to the left of any text, press [Ctrl][A], or click
the Select button in the Editing group on the Home tab, and then click Select All
Formatting Marks
• Formatting marks are special characters that appear
on screen to help you edit and format text, as well as
troubleshoot problems.
This formatting
mark indicates a
• Formatting marks do not print.
blank line or the
• Use the Show/Hide
end of a paragraph
button on the Home
tab turn the display of
formatting marks off and on.
- A right-pointing arrow means the
[Tab] key has been tapped.
- A period means that the
spacebar has been tapped.
- A paragraph mark shows where
the [Enter] key has been used.
Using PRINT PREVIEW
• Print Preview shows a document as it will look when it is
actually printed.
• Using this feature saves time, paper, and printer toner by
not printing copies and throwing them away when you spot
an error.
• Two ways to access the Print Preview feature:
1. Click the Office button, point to Print, then click “Print
Preview” to open Print Preview.
2. Use the tool on the Quick Toolbar Launcher.
Print Preview Screen
Printing A Document
• Print a document after proofing and correcting a
document.
• Two ways to print:
-Use the Print command on the Office menu to
change the print settings before printing. You can
change: (1) Number of copies, (2) Page range,
and (3) Default printer.
-Click the Print button on the Quick Access toolbar
or on the Print Preview toolbar to print. The Print
button uses the default print settings; also prints a
single copy of the document.
NOTE: If the icon doesn’t appear,
you can add it by using the
“Customize” down-pointing arrow.
Print Window
PRINTER PROPERTIES
(such as print in color or
grayscale)
PRINT
RANGE
(see below)
PRINT
WHAT
How to change what is to print:
• To print only page 5 and page 10, you would enter 5,10.
• To print pages 5 through 10, you would enter 5-10.
• To print pages 5-10 and 60-70, you would enter 5-10,60-70.
COPIES:
NUMBER
and
COLLATE
option
Creating a Document Using
a Template
A template helps you create a formatted
a document quickly.
• A template is a formatted document that contains
placeholder text.
• You replace the placeholder text with your own
text.
• You save the file with a new filename.
• Word includes templates for memos, faxes, letters,
reports, brochures, and other types of documents.
• You can also create calendars, cards, etc.
Creating a Document
Using a Template
FILE MENU > NEW option
Installed
templates
Templates
you can
download
Previews
various
templates
available in
the selected
category.
Preview of the
template you have
selected in middle
section.
Creating a Document
Using a Template
To enter your own text, you click the
placeholder text and then add your own
information.
This is an
example of
a fax
template.
Note
where the
areas are
that you
would
customize.
Formatting Text
Using the Mini Toolbar
• Includes the most commonly used text and
paragraph formatting commands.
• Once you select the text, it appears faintly above
selected text.
• Point to it and it becomes solid, as shown below.
• If the Mini toolbar disappears, right-click selected
text.
UNDO – REDO Commands
• Reverse the last action with the
Undo button on the Quick Launch
toolbar.
• Undo a series of actions by clicking
the Undo list arrow and selecting
the action you want to reverse.
• Restore a change that you
reversed with the Redo button on
the Quick Launch toolbar.