Microsoft Office 2007- Illustrated
Inserting Objects into a Presentation
Objectives
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Insert text from Microsoft Word
Insert clip art
Insert and style a picture
Insert a text box
Microsoft Office 2007-Illustrated
Objectives
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Insert a chart
Enter and edit chart data
Insert a table
Insert and format WordArt
Microsoft Office 2007-Illustrated
Insert Text From Microsoft Word
• You can insert text into PowerPoint
from word processing programs, like
Microsoft Word
• Acceptable file formats include:
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Microsoft Word format (.docx)
Rich Text Format (.rtf)
Plain text format (.txt)
HTML format (.htm)
Microsoft Office 2007-Illustrated
Insert Text From Microsoft Word
• Any styles applied in Word carry over
in PowerPoint
• A Heading 1 style in Word becomes
a slide title in PowerPoint
• A Heading 2 style becomes the first
level of text in a bulleted list
Microsoft Office 2007-Illustrated
Insert Text From Microsoft Word
• With plain text, PowerPoint creates
an outline based on each paragraph
• Paragraphs without tabs become
slide titles
• Paragraphs with one tab indent
become first-level text in bulleted
lists, and so on
Microsoft Office 2007-Illustrated
Insert Text From Microsoft Word
• To insert text, click the Home tab on
the Ribbon, click the New Slide
button list arrow in the Slides group,
then click Slides from Outline
Microsoft Office 2007-Illustrated
Insert Text From Microsoft Word
• To insert slides
from another
presentation, click
the New Slide
button list arrow in
the Slides group,
then click Reuse
Slides
Slides from Outline command
Reuse Slides command
Microsoft Office 2007-Illustrated
Insert Clip Art
• PowerPoint has access to many
professionally designed graphics,
called clip art
• Clip art includes:
• Clip art
• Photographs
• Movies
• Sounds
Microsoft Office 2007-Illustrated
Insert Clip Art
• Microsoft Office clip art is stored in
the Microsoft Clip Organizer and is
recognized using keywords
Microsoft Clip Organizer
Microsoft Office 2007-Illustrated
Insert Clip Art
• You can
customize the Clip
Organizer by:
• adding clips to a
collection
• moving clips from
one collection to
another
• creating a new
collection
Collections
Microsoft Office 2007-Illustrated
Insert Clip Art
Clip Art button
• Clip art is also available on the Clip
Art task pane
• Click the Insert tab on the Ribbon,
then click the Clip Art button or
• Click the Clip Art icon in a content
placeholder
Clip Art icon
Microsoft Office 2007-Illustrated
Insert Clip Art
Keyword
Examples of
“sunshine”
found in All
collections
Microsoft Office 2007-Illustrated
• When you find the
clip art you want,
click it to insert it
on the slide
• Clip Art can be
modified like other
PowerPoint
objects
Insert Clip Art
Sunshine clip art
Microsoft Office 2007-Illustrated
• To modify clip art,
click the clip art,
then click the
Drawing Tools tab
above the Format
tab
• Use the Picture
Styles and Adjust
groups on Ribbon
Insert Clip Art
Sunshine clip art
Microsoft Office 2007-Illustrated
• Use the Size
group to crop or
change the width
and height of the
clip art
Insert and Style a Picture
• In PowerPoint, a picture is artwork
created in another program and
inserted into a PowerPoint
• digital photograph
• a piece of line art or clip art
• other artwork
Microsoft Office 2007-Illustrated
Insert and Style a Picture
• There are 17 types of picture formats
that you can insert into PowerPoint
• Examples include:
• JPEG
• BMP
• TIFF
Microsoft Office 2007-Illustrated
Insert and Style a Picture
• To insert a picture, click the Picture
button in the Illustrations group or
• Click Picture icon in a content
placeholder
• Look for a picture in the Insert Picture
dialog box, then click Insert
Microsoft Office 2007-Illustrated
Insert and Style a Picture
• Crop a picture to remove unwanted
areas
Crop pointer –
position over
corners or sides
Microsoft Office 2007-Illustrated
Insert and Style a Picture
• The Crop button is in the Size group
of the Format tab
• The cropped portion of a picture,
when you save unless you change
the setting in the Compression
Settings dialog box
Microsoft Office 2007-Illustrated
Insert a Text Box
• Sometimes you need an extra text
box in addition to the text box
placeholders
• Label
• Small phrase
• To insert a text box, click the Text
Box button in the Text group on the
Insert tab
Microsoft Office 2007-Illustrated
Insert a Text Box
Text Box button
Text group
Microsoft Office 2007-Illustrated
Insert a Text Box
• Drag Text Box tool to create a text
box where you want it on the slide
• Text boxes can be moved to new
locations
Text box being
created
Microsoft Office 2007-Illustrated
Insert a Text Box
• When finished, cursor is flashing so
that you can enter text
• Format text just as you would text in
other placeholders
Text box
Flashing cursor
Microsoft Office 2007-Illustrated
Insert a Chart
• Charts can be inserted using
Microsoft Excel or Microsoft Graph
• A chart is the graphical
representation of numerical data
• To insert a chart, click the Insert
Chart icon in the content placeholder
Insert Chart icon
Microsoft Office 2007-Illustrated
Insert a Chart
Types of Charts
Microsoft Office 2007-Illustrated
Insert a Chart
• The Insert Chart dialog box opens
from which you can choose the type
Available charts
of chart you need
Chart categories
Microsoft Office 2007-Illustrated
Insert a Chart
• When you insert a chart object into
PowerPoint, you are embedding it
• An embedded object is an object
whose data source can be opened
for editing purposes
• Changes you make to an embedded
object in PowerPoint do not affect the
data source
Microsoft Office 2007-Illustrated
Insert a Chart
• When you insert a chart, the Excel
worksheet opens next to the
PowerPoint window
• The worksheet includes the data that
created the chart
Microsoft Office 2007-Illustrated
Insert a Chart
Excel window
Legend
name
Axis
labels
Columns
Rows
Data series
Active cell
Microsoft Office 2007-Illustrated
Enter and Edit Chart Data
• New charts are inserted with sample
data that you edit with your own data
• When you enter or import your own
data, the chart is updated
automatically in PowerPoint
Microsoft Office 2007-Illustrated
Enter and Edit Chart Data
• To edit data, click the Edit Data
button in the Data group on the Chart
Tools Design tab
Click cell, type
new data
Remaining
sample data
Microsoft Office 2007-Illustrated
Enter and Edit Chart Data
Value axis
Chart with new data
Legend
Category axis
Microsoft Office 2007-Illustrated
Insert a Table
• Use a table when you have
information that would look best
organized in rows and columns
• To insert a table, click the Table
button in the Tables group on the
Insert tab
Microsoft Office 2007-Illustrated
Insert a Table
• The Table button offers many ways
to insert a table
Table
button
Click to use
Insert Table
dialog box
Drag pointer to
choose number of
rows and columns
Click to draw a
table
Microsoft Office 2007-Illustrated
Insert a Table
• You can also click
the Insert Table
icon in the content
placeholder
• Enter text in each
cell, then press
[Tab] to go to the
next cell
Microsoft Office 2007-Illustrated
Insert Table
icon
Insert a Table
A typical table
Activities Available on the Cruise
Monday
Dolphin
Encounter
Paint-YourOwn-Pottery
Rock Wall
Climbing
Tuesday
Ice Skating
Face Painting
Karaoke
Wednesday
Yoga
Swimming
Lessons
Make Your Own
Sundaes
Microsoft Office 2007-Illustrated
Inserting a Table
• Use the Design tab to apply color
styles, change cell borders and add
cell effects
• Use the Layout tab to add rows and
columns to your table, adjust the size
of cells, and align text in the cells
Microsoft Office 2007-Illustrated
Insert and Format WordArt
• When plain old text seems dull and
boring, you can rely on WordArt to
make your slides more interesting
• WordArt is a set of decorative text
styles that you can apply to any text
object
Microsoft Office 2007-Illustrated
Insert and Format WordArt
• Insert WordArt by clicking the
WordArt button on the Text group
WordArt button
Microsoft Office 2007-Illustrated
WordArt styles
Insert and Format WordArt
• You can apply WordArt to existing
text or you can start from scratch
WordArt text box
with sample text
Your text
Microsoft Office 2007-Illustrated
Insert and Format WordArt
• You can format WordArt using the
Text Effects button in the WordArt
Styles group
Choose a new
style for WordArt
Microsoft Office 2007-Illustrated
Summary
• You can insert text, text boxes, clip
art, pictures, tables, charts, and
WordArt into PowerPoint
• You can use buttons on the Ribbon
or icons in a content placeholder
• Objects that you insert into
PowerPoint can be modified using
the Format tab on the Ribbon
Microsoft Office 2007-Illustrated
Summary
• Text can be imported as Microsoft
Word format (.docx), Rich Text
Format (.rtf), plain text format (.txt) or
HTML format (.htm)
• The type of text imported dictates
how PowerPoint arranges it as slide
titles and bulleted text
• There are 17 picture formats that you
can insert into PowerPoint
Microsoft Office 2007-Illustrated
Summary
• Pictures can be cropped to remove
unwanted areas
• Clip art can be accessed on the Clip
Art task pane or the Microsoft Clip
Organizer
• Charts are created using Microsoft
Excel or Microsoft Graph
• Charts are embedded
• To edit a chart, you edit data in the
Microsoft Office 2007-Illustrated
Summary
• Charts are embedded
• To edit a chart, you edit data in the
worksheet
• Tables are another way to organize
information in rows and columns
Microsoft Office 2007-Illustrated
Summary
• Tables can be formatted using the
Layout tab and the Design tab
• WordArt is found in the Text group—
it is not one of the icons in a content
placeholder
• WordArt can be modified using
buttons in the WordArt Styles group
Microsoft Office 2007-Illustrated