Office of Residence Life Resident Assistant Director (RAD)
Contract 2013-2014
Contract Dates
Fall 2013
o Resident Assistant Director
o Resident Assistant
Spring 2014
o Resident Assistant Director
o Resident Assistant
Start Date
Sunday August 11, 2013
Wednesday August 14, 2013
Arrival Date
Monday January 6, 2014
Tuesday January 7, 2014
Departure Date
Monday December 16, 2013
Sunday December 15, 2013
Departure Date
Monday May 5, 2014
Sunday May 4, 2014
* All Mid-Year/Late Hires will follow the appropriate start/arrival and end/departure dates from the time of
employment.
I. Office of Residence Life Mission Statement
II. The Office of Residence Life intentionally fosters a safe, collaborative, and inclusive living
community that promotes students’ academic and personal growth in accordance with the
University’s Core Values.
III. Definition of the Position
The Resident Assistant Director (RAD) position is arguably the most responsible student job on our
campus. The RAD directly supervises and holds accountable a Resident Assistant (RA) staff in
upholding the academic and developmental mission of the University. The RAD lives in an
assigned building/area of approximately 5-9 Resident Assistants and 200-450 residential students.
The RAD reports to professional Residence Life staff.
IV. Purpose of the Position
RADs serve to facilitate a cooperative, considerate group living/learning environment. As a RAD,
you articulate directly for your staff and indirectly for the residential students of your area the
philosophy and policies of the Office of Residence Life and Saint Leo University. You represent the
Office of Residence Life and Saint Leo University by serving as the primary role model for students.
The five basic RAD job responsibilities include:
i. Supervision
ii. Facilities/Maintenance
iii. Community Development/ Programming
iv. Training & Staff Development
v. University Representative
V. Qualifications
At the time of application, the applicant:
a. Must be currently enrolled as a full-time student taking at least 12 undergraduate credit
hours or 6 graduate credit hours
b. Must remain in good full-time academic standing with the University and have a
minimum 2.5 semester and cumulative GPA, including the semester prior to
employment. The University may not renew contracts on returning staff members who
fall below the 2.5 semester/cumulative GPA requirements.
c. Must be able to provide all the necessary documentations for employment,
(International students must have approved working visa)
d. Cannot be on Residence Life or University conduct or academic probation
e. Have been a Resident Assistant (RA) for two 2 semesters (current semester during
application process counts as a one semester).
VI. Position Expectations
a. Academics
You must remain in good academic standing with Saint Leo University and the Office of
Residence Life. (See Academic Requirements Section IV)
b. RAD Housing Assignment & Responsibilities
c.
d.
e.
f.
g.
h.
Room assignments are based on the needs of the building and hall, floor or apartment
assignment is at the sole decision of the Office of Residence Life. You may be reassigned
any time at the discretion of the Office of Residence Life. A RAD is required to reside in
their assigned room while in the RAD position. An RAD is expected to maintain presence
in their assigned room/area during the week and weekends and to communicate to
professional staff if the need arises for extended time away from their area (vacation,
emergencies, etc.). RAD rooms will be inspected for health and safety by a supervisor. In
the event of resignation or termination, a RAD will be required to relocate to a different
housing area or building.
Compensation
Resident Assistant Director compensation includes a single room in the hall they are
assigned and a stipend per semester. The stipend is paid in bi-weekly installments. The
compensation package for the RAD position is considered a scholarship under financial
aid and may affect your financial aid package. It is your responsibility to find out if your
financial aid package may be affected.
RAD Term of Employment
You are hired for the complete academic year (August – May). If you resign before the
end of your RAD Contract employment date, a letter explaining the circumstances will
be kept in your permanent employment file. In addition to your Resident Assistant
Director Contract, you will sign a 2013-2014 Residence Hall Housing Agreement. If you
decide to resign or are terminated from your RA position, you will remain bound to the
2013-2014 Residence Hall Housing Agreement. No term or condition of the agreement
will be waived.
Reapplication
Resident Assistant Directors are hired for a one year term of employment. RAD’s may
choose reapply for the Resident Assistant Director position each year. RAD’s must be
eligible for future employment (2.5 or higher semester and cumulative GPA, no conduct
history). RADs will interview with a panel of 2-3 professional staff for re-employment.
Current job performance will be strongly considered in making hiring decisions for the
following year. All re-hire positions on contingent on approval from the Assistant
Director of Student Services.
RAD Professional Development Opportunities
RADs are required to attend all training workshops at the beginning of each semester
and monthly RA In-Services. There will be an opportunity for current RA’s and RAD’s to
participate in the Florida Resident Advisor Seminar (F.R.A.S.) conference. Dates for
training will be provided to the RAD/RA staff before they depart for the summer and
winter breaks. Other professional development opportunities include the ability to
attend leadership conferences such as LeaderShape, Drive-in Conferences, etc.
RAD Agreement Dates and Holiday Periods
The RAD Employment Agreement begins approximately four days prior to RA Training
(which is 2 weeks prior to the start of the Fall semester ) in August and two days prior to
RA Training (which is one week prior to the start of the Spring semester) in January. The
RAD employment agreement ends approximately three days after halls close at the end
of each semester (one day after RAs are released). The RAD is required to work during
these established contract dates, including holiday or vacation days or periods when the
University is closed. Halls remain open during Thanksgiving and Spring Break. RAD’s, like
RAs or residents, are responsible for winter housing financial charges if they choose to
remain over the winter break. RAD’s must remain on campus to assist with preparations
for natural disasters including hurricanes, tornados, droughts, floods, etc. If residents
are moved to shelters on or off-campus, RAD’s will be expected to assist at these
shelters.
Summer Employment
There are no RADs during the summer term; however RADs may choose to apply for the
Resident Assistant summer position. The number of resident assistants employed during
the summer is based on the number of students in residence and the facilities used.
Additional job opportunities may exist for office assistants or conference assistants on
campus over the summer.
i. Resignation/Termination
Upon leaving your RAD position (due to resignation or termination), you will be
relocated to another residence hall. This room assignment will not be in the same area
where you served as an RAD. Your last paycheck will be forfeited if you do not complete
all the requirements of the position as outlined in the Resident Assistant Director
Contract. If you leave your RAD position and are required to remain on campus you will
be charged a prorated fee for housing. Additionally, all property of Residence Life,
including but not limited to, staff shirts, jackets, manual, keys, etc., must be returned
within 24 hours. Resignation of your RAD position must be made in writing to the
Associate Director of Residence Life.
j. Appeals
a. In the event that the RAD is terminated from the position, an appeal may be
made in writing to the Assistant Vice President of Student Services within 48
hours of written notification of termination.
b. Understand that if you are terminated, you will be relocated to another
residence hall and your last paycheck will be forfeited if you do not complete all
the requirements of the position as outlined in the above contract.
VII. Responsibilities
a. Supervision
i. Selection: RADs will assist in the selection of Resident Assistant teams for the
tem of hire
ii. RA One-on-Ones: RADs will minimally hold a one-on-one meeting with each
individual RA on their team once per pay period (twice per month). Additional
meetings may be necessary based on performance or emergency issues. Oneon-ones will be documented and shared with supervisors.
iii. Availability and Approachability: must be available and accessible to all
Resident Assistants and residents of your assigned area
iv. Confidentiality: respect and maintain appropriate staff and student
confidentiality at all times. This includes sharing information only with
appropriate authorities (including Office of Residence Life professional staff).
You are expected to help stop (not propagate) rumors and misinformation.
v. Role Model: assist in the development of a responsible living environment on
your floor/hall/apartment by serving as a positive role model and effectively
confronting inappropriate and negative behavior. Demonstrate behavior that is
accepting and inclusive of all staff & residents.
vi. RAD Meetings: RADS will attend weekly RAD staff meetings
vii. Area Staff Meetings: RADs will hold weekly staff meetings for their area team.
RADs are responsible for providing a printed agenda for student staff and
holding all staff accountable for attending meetings.
viii. Duty: RADs will hold weekly campus on-call responsibilities to be
available/accessible to Resident Assistants. RADs will complete campus rounds
on three nights of their week of on-call. Professional staff are still to be involved
for any drug violations, campus transports, emergencies or issues where the
RAD and RA(s) are unsure of how to respond.
1. Documentation: document any interactions which are not “routine.”
Incident reports are due within 24 hours of the incident.
2. Limitations of Authority: RAD’s must understand the limitations of
his/her authority and seek assistance from their supervisor(s) and or
Campus Safety when necessary.
3. Documentation: Perform other duties related to policy enforcement,
confrontation, etc. as assigned.
ix. Office Hours: RADs will schedule, post and complete ten office hours a week in
the Residence Life office on a minimum of four different days
x. Committees: RADs will each supervise/co-supervise a Residence Life committee
xi. Evaluations: RADs will complete end-of-the-semester evaluations in fall and
spring semesters. RADs will review evaluations with their supervisors and hold
evaluation meetings to share feedback with the Resident Assistant staff.
b. Facilities/Management
i. Bi-Weekly Maintenance/Cleaning Checklist: the RAD is responsible for
thoroughly documenting maintenance and cleaning concerns on the checklist
and submitting it to the Residence Life office (twice a month).
ii. Manage Opening of Area: RAD is responsible for ensuring all RA’s residentsignature-sheets are submitting to the Residence Life office in a timely manner
at the beginning of each semester. RADs will also assist with opening the
building each semester including check-in and trouble-shooting.
iii. Manage Closing of Area: RADs will do individual walk-throughs with Resident
Assistants at the end of each semester and document/correct issues in rooms.
RADs may release RAs after all maintenance requests and incident reports have
been submitted following the walk-through. RADs will complete walk-through
of highlighted “trouble” rooms with professional staff & assist in plugging rooms
as necessary.
iv. Maintenance Concerns: RADs will train and assist RAs and students on/with
submitting maintenance requests. RADs will track & follow up on on-going
maintenance issues in their area and report to professional staff.
v. Personal Responsibility: consistently encourage personal responsibility upon
the part of all area members. Help them take responsibility for their own
actions.
vi. Keys: you are fully responsible for any/all keys, equipment and supplies
assigned to you. Losing keys will result in probation or termination. You will
also pay restitution for keys, equipment and supplies lost or not returned at the
end of the academic year or term of employment. RADs are responsible for key
logs for their area and submitting those bi-weekly with maintenance/cleaning
checklists.
vii. Health and Safety Inspections/Fire Drills: responsible for assisting student staff
with effective completion of health and safety inspections and fire drills &
submitting appropriate paperwork to the Residence Life office in a timely
fashion
c. Community Development/Programming
i. Area Community Development: The RAD is responsible for promoting a sense
of belonging by establishing the foundations for a community, to respect the
rights of all members, and to help residents feel at home. Facilitate interaction
among the residents so that they know one another. Address trash & common
area damages pro-actively and as they occur.
ii. Mediation: assist RA staff when they need additional support in resident
conflicts; participate in mediation and encourage conflict resolution. Know
campus and community resources that are available to students and be able to
effectively refer them.
iii. Door Decorations/Bulletin Boards: ensure that bulletin boards and door
decorations are creative, informative and professional in appearance. Each
month submit pictures of area boards & door decorations to Assistant Director
for Residence Life.
iv. Flyers: supervise RA’s in posting and maintaining flyers, posters, information
and other distributed materials keeping all posted materials up to date on a
daily basis.
v. Referral Agent
1. Campus Resources: know campus and community resources so you may
properly assist residents with issues and concerns. Act as a referral
agent for students and staff and assist them in finding appropriate
campus and community resources.
2. Referrals: assist students and staff with personal, social, and academic
issues and concerns by serving as a resource person; refer them to the
appropriate persons/offices whenever needed. Always consult your
Residence Life professional staff if you have questions in regards to
student referrals.
vi. Programming:
1. Programming Paperwork: RADs will approve & complete all program
paperwork for RA staff; due to Associate Director for residence life
within 48 hours of each pay period end. Refer to professional staff for
any “questionable” programs or advertisements including potentially
offensive or controversial materials.
2. Programming Supervisor: RAD will attend 1+ individual programs per
semester of each RA on staff and provide feedback
d. Training and Development
i. RAD/RA Training: RADs are required to attend and participate in all staff
training sessions prior to the start of each semester. Members of sports teams
and Greek organizations are not automatically excused from any part of RAD/RA
Training and/or Fall opening coverage and responsibilities. Understand that
after academics, your RAD job is first priority. You must obtain permission from
a member of the Residence Life Professional Staff prior to missing
opening/training.
ii. RA Training: RADs will be responsible for leading teambuilding and/or
informational sessions during August and January training and/or in-services.
RADs will hold sole responsibility for in-area time during Area Training.
iii. In-Services: RAD’s must attend all in-service training sessions (one Sunday a
month from 5-7pm).
iv. Rapport: Establish and maintain positive and appropriate relationships with
your supervisor, professional staff, RAs and fellow RADs. Develop positive
relations with Campus Life Professional Staff, Maintenance and Custodial Staff,
Plant Operations, Campus Security and all other staff who work in conjunction
with the Office of Residence Life.
v. RAD/RA Manual: Be responsible for all information provided in the RAD and RA
Manuals, Code of Conduct and Guides to Residence Living.
e. University Representative
You are expected to act as a positive and professional University and Departmental
representative at all times. You will demonstrate exemplary behavior, both on and off
campus. Whatever actions and behaviors you demonstrate and role model on campus,
off campus, or even in your hometown or permanent residence, can affect your ability
as a staff member if it is deemed inappropriate. In order for our system to work, we
must be able to hold you, as a student staff member, to a higher standard of
expectations; otherwise, you will not be able to continue performing your job
responsibilities as an Office of Residence Life student employee.
i. Communication: Maintain ongoing communication with the Residence Life
professional staff, RAs, fellow RADs and other departmental staff members.
This includes, but is not limited to, checking your phone and e-mail messages
on a daily basis and your RAD mailbox three days a week. RAD’s must return
phone calls and e-mails in a timely manner.
ii. Equity/Diversity: you will help serve the needs of all residents. You are
expected to recognize differences and be inclusive of all residents. The Office
of Residence Life does not discriminate on the basis of sex, race, religion,
sexual orientation, ethnicity or disabilities. Staff will act in a manner that is
open-minded and shows respect to others’ choices.
iii. Policies: you will actively confront and document all policy violations in a
timely manner. You will also reference and enforce all Saint Leo University
and Office of Residence Life policies and procedures at all times. You will
uphold the policies and procedures of Saint Leo University and laws of the
State of Florida.
iv. Alcohol Policy: If a RAD chooses to consume alcohol at a student function it
must be done legally & responsibly. Violations of the below guidelines or
inappropriate behavior may result in disciplinary action and/or termination.
The use of illegal drugs on or off campus will result in termination from
employment. Random drug testing may occur at the discretion of the Director
of Campus Life. The use of alcohol on or off campus with residents is strongly
discouraged since it may put staff in a compromising position.
1. If you are under the legal age of 21 you may not consume alcohol on or
off campus. This includes any off campus University function or nonUniversity functions.
2. Staff members who are 21 years of age or older may consume alcohol
responsibly in accordance with the Code of Conduct & State/Federal
laws. Social guidelines for consumption off-campus include:
a. A legally authorized third party vendor has assumed legal
responsibility for checking the age of those attending as well as
assumed legal responsibility for serving the alcohol.
b. A sponsored event hosted by Saint Leo University where
identification will be checked by a university official.
c. A sponsored event hosted by a fraternity or sorority where a
third party has been hired to check the age of those individuals
who are consuming alcohol.
3. While serving as a representative or participating in University functions
including but not limited to training, duty, in-services and meetings
RADs are to remain substance free.
v. Department Information: you will review and be responsible for all
information outlined in all department publications.
vi. RAD Mailbox: RAD’s are required to check their RAD mailbox in the Residence
Life office minimally three of every five weekdays when University offices are
open.
vii. Electronic media: any internet profiles, live journals, blogs, web pages, etc.
that do not represent the RAD, residence life community, Office of Residence
Life, and/or Saint Leo in an appropriate manner should not be made available
to residents. Office of Residence Life Professional staff will determine what is
appropriate. The Professional Staff of Residence Life will not be actively
VIII.
IX.
X.
XI.
XII.
monitoring the internet, however, if a site is brought to their attention an
investigation will occur.
Outside Activities & Commitments
a. RAD Job Priority: following your academic commitments, the RAD position is expected
to be your number one priority. RADs are not allowed to hold any other job financially
supported by Saint Leo University.
b. RAD and RA Training: During RAD and RA Training periods and through the first week of
classes, the RAD job is your first priority; you will not be permitted to be involved with
any other student organization or activities that are conflicting during the times noted
above.
c. Conflicts: Permission to miss any part of RAD/ RA Training or Opening/Closing
procedures is rarely granted. Such requests must first be discussed with and approved
by an Assistant/Associate Director of Residence Life. Requests for missing events must
be submitted no later than two weeks prior to the date of absenteeism; all other
requests will not be accepted except in cases of emergency.
d. Extracurricular Commitments: In order to hold an elected or appointed office in
fraternities, sororities, and/or other clubs or organizations, to participate in
intercollegiate athletics, an internship, or hold an outside job you must first gain
approval from the Assistant/Associate Directors of Campus Life for Residence Life. If the
said office or participation conflicts with the assigned duties and responsibilities, you
will be asked to either leave the RAD position or resign from the elected or appointed
position, team or job.
First Semester of Employment:
Resident Assistant Directors may not work more than 15 hours in another paid job in their first
semester of employment as a RAD. RADs may not pledge a social Greek organization during the
first semester of employment.
Consensual Relationship Policy
Romantic and/or sexual relationships between faculty and students, staff and students, or
supervisors and subordinate employees are strongly discouraged. Such relationships have the
potential for adverse consequences, including the filing of sexual harassment complaints. The
claim that a romantic and/or sexual relationship may be or may have been consensual may not
constitute a sufficient defense against an allegation of sexual harassment. The University
considers it inappropriate and unethical for any member of the community to establish an
intimate relationship with a student, subordinate or colleague on whose academic or work
performance he or she will be required to make professional judgments. Therefore, persons with
direct supervisory or evaluative responsibilities who are or become involved in such relationships
must bring those relationships to the attention of their supervisor, and will likely result in the
necessity to transfer the employee from the supervisory or evaluative responsibilities. This
includes RADs and the RAs and students over whom they have direct responsibility.
Essential Personnel
RADs demonstrate ability to respond to all emergencies. RADs are a vital part of the University’s
response to urgent/emergency/critical situations. In order to provide appropriate levels of
response and assistance, RADs must be familiar with the emergency procedures. Staff will also
respond to unexpected emergency situations, including dangerous and/or inclement weather
conditions complying with instructions provided by the Office of Residence Life Professional staff,
University officials and/or other official personnel. All student staff must remain on campus to
assist in the event of an emergency.
Extenuating Circumstances
There are occasions when exceptions to the above items of employment will be considered.
Understand that if you feel you have extenuating circumstances to the terms of this contract, you
must apply in writing to the Assistant/Associate Director of Campus Life for Residence Life. The
request will be reviewed and a decision will be made within 48 hours.
Signatures
I acknowledge the responsibilities outlined in the Resident Assistant Director Contract. I
have read and received the Office of Residence Life Resident Assistant Director Contract
2013-2014, am fully aware of its contents, and agree to abide by the duties, rules and
regulations as stated in this agreement, the Residence Hall Housing Agreement, the
University Catalog and the Campus Life Handbook.
I have read and verify that I accept and am committed to successfully fulfill the
responsibilities of the position of Resident Assistant Director for the 2013 – 2014 academic
year at Saint Leo University. In accepting this position, I agree to fulfill all the responsibilities
as indicated in this contract as outlined above, unless specific exception is granted to terms
and conditions of employment.
By signing this I acknowledge I have received an electronic copy of this agreement for my
own reference.
___________________________________________________________________________
RAD Name (Printed)
(Signature)
Date
I have reviewed the Resident Assistant Director contract agreement with this student. I
understand it will be my responsibility to ensure that these expectations are satisfactorily
met.
___________________________________________________________________________
Supervisor Signature
Title
Date
CONFIDENTIALITY AGREEMENT
STUDENT FINANCIAL SERVICES/JLD MC-2228
P.O. Box 6665 Saint Leo, FL 33574-6665
Phone: 352-588-7487
Whether or not you are requesting Datatel each student is required to complete and sign the Confidentiality
Agreement.
Phone:
(352) 588-7487
Student Employee:
Date:
Student SSN:
Student ID#
Supervisor Name:
Dept/Location: Office of Residence Life
Supervisor Email:
Supervisor Tel #: 352-588-8268
________________________________________
______________________
Supervisor Signature
Date
Confidentiality Agreement
As part of your job for student employment, you will have access to confidential information about students at
Saint Leo University. Please read the following statements regarding confidentiality and employment standards for
Saint Leo University.
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I understand that all information gained from student files (office or computer generated) or heard in the
course of my employment is strictly confidential and as such is not to be shared with anyone other than
those authorized to receive this information. In addition, no files or copies of records will leave the
department/center. Files will not be left unattended in public areas for others to view.
I acknowledge that the use of the department/center computers is strictly for the purposes of conducting
business in the department/center and not for personal use. Access to the internet for personal use is
prohibited.
I agree that the computer password that is provided to me is not to be used outside the
office/department/center and is not to be shared with anyone.
I understand that violation of confidentiality is illegal and as such is a breach of ethics and is subject to
termination of employment with Saint Leo University.
I acknowledge that any legal or other punitive measures taken by subjects who may be affected by a
breach of confidentiality for which I am responsible is my own responsibility.
I have read, understand and agree to abide by the terms and conditions of the Confidentiality Agreement.
_______________________________________________
Student Employee Signature
______________
Date
DATATEL REQUEST: If Datatel accessibility is requested and approved, the Supervisor will be sent login and
password information and is responsible for training the student employee.
Datatel Screen(s) Requested: Provide Mnemonic
Datatel login and passwords are assigned solely by the office of University Technology Services. Print the form for
student signature; scan and email to linda.blommel@saintleo.edu
SAINT LEO UNIVERSITY
MASTER KEY POLICY & CONTRACT
One of the responsibilities of being a Residential Life Staff Member is having a master key to use in
emergency or lock-out situations. It is important that you use your master key in a professional manner.
With this in mind, the following are guidelines for master key use:
1. A Master key is defined as the actual Master key or the key accessing the lockbox where the
Master key is stored. Master keys are for your own professional use. They may not be loaned
to anyone under any circumstances. Loaning out your key will result in personnel action and
could be grounds for termination.
2. Some appropriate times for using your master key are: lock-outs and emergencies.
Inappropriate uses include opening a student’s room without permission. Unless it is a life or
death emergency, you should not unlock and enter a student’s room without their permission
prior to consulting with your Assistant Director or another Residential Life professional staff
member. Unauthorized entry into a student’s room will result in personnel action and could be
grounds for termination.
3. Losing or having a master key stolen compromises the security of all residence halls and may
mean that all doors would have to be recored. Because of the serious consequences of a lost
key, you are to limit the use of the key to Residential Life business and not carry this key with
you or use it in place of your room key. A master key should be kept in a safe/hidden place in
your room and returned immediately after use. The fine for a lost/stolen master key is a
minimum of $250 or rekeying the entire facility at your expense and personnel action. A
lost/stolen/missing master key must be reported to Professional Staff immediately. A
lost/stolen/missing master key will result in personnel action and could be grounds for
termination.
4. Having a master key is a responsibility of being a Residential Life Staff Member; when you
complete your tenure as a staff member you must turn in your master key promptly. Failure to
do so will result in a minimum of $250 fine or rekeying the entire facility at your expense.
I have read the above guidelines and understand my responsibilities. Additionally, I understand that I
could be held responsible for the restitution of the cost of recoring doors in addition to the fine.
________________________
Date
___________________________________
Residential Life Staff Member
__________________________________________
Key Numbers/Coded Issued
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal
law that protects the privacy of student education records. FERPA gives parents certain rights with
respect to their children's education records. These rights transfer to the student when he or she
reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights
have transferred are "eligible students."
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Parents or eligible students have the right to inspect and review the student's education records
maintained by the school. Schools are not required to provide copies of records unless, for
reasons such as great distance, it is impossible for parents or eligible students to review the
records. Schools may charge a fee for copies.
Parents or eligible students have the right to request that a school correct records which they
believe to be inaccurate or misleading. If the school decides not to amend the record, the parent
or eligible student then has the right to a formal hearing. After the hearing, if the school still
decides not to amend the record, the parent or eligible student has the right to place a
statement with the record setting forth his or her view about the contested information.
Generally, schools must have written permission from the parent or eligible student in order to
release any information from a student's education record. However, FERPA allows schools to
disclose those records, without consent, to the following parties or under the following
conditions (34 CFR § 99.31):
School officials with legitimate educational interest;
Other schools to which a student is transferring;
Specified officials for audit or evaluation purposes;
Appropriate parties in connection with financial aid to a student;
Organizations conducting certain studies for or on behalf of the school;
Accrediting organizations;
To comply with a judicial order or lawfully issued subpoena;
Appropriate officials in cases of health and safety emergencies; and
State and local authorities, within a juvenile justice system, pursuant to specific State
law.
Schools may disclose, without consent, "directory" information such as a student's name, address,
telephone number, date and place of birth, honors and awards, and dates of attendance. However,
schools must tell parents and eligible students about directory information and allow parents and
eligible students a reasonable amount of time to request that the school not disclose directory
information about them. Schools must notify parents and eligible students annually of their rights under
FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or
newspaper article) is left to the discretion of each school.
HOW DOES IT APPLY TO RESIDENCE LIFE?
Residence Life staff may not release confidential information (for security and privacy reasons) to
anyone other than the college student themself. This includes on-campus room assignments, any
information from the students’ housing or judicial file and/or key card without express written
permission from the eligible student.
Family Policy Compliance Office. "Family Educational Rights and Privacy Act (FERPA)." Family Educational Rights
and Privacy Act (FERPA). US Department of Education, 4 Sept. 2011. Web. 21 June 2012.
<http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html>.
RESIDENT ASSISTANT DIRECTOR DISCIPLINE PROCESS
NOTE: These are general guidelines. A staff member may be terminated at any time based on the
severity of the situation or the staff member’s behavior.
Verbal Warning
 Late to meeting or office hours
 One/two time failure to complete administrative duties or assignments in a timely manner
 Minor behavioral warnings (language, attitude, interactions with residents/staff)
Written Warning
 Continued failure to complete job responsibilities or behaviors already addressed by verbal
warning/or if repeated in a constrained time period where verbal warning was not possible
 Excessively late to duty/duty call-ins
 Not completing duty rounds
 Violation of policy (minor)
o EXAMPLE: Candles
Probation
 Continued failure to complete job responsibilities or behaviors already addressed by written
warning/or if repeated in a constrained time period where written warning was not possible
 Single violation of policy (intermediary)
o EXAMPLE: One time underage consumption/possession of alcohol on or off campus
 GPA between 2.0 and 2.5
 Minor alcohol infractions
 Missed duty night
Immediate Termination
 Continued failure to complete job responsibilities or behaviors already addressed by probation
 Violation of policy (major)
o EXAMPLES: Use, possession or being under the influence of illegal drugs/paraphernalia
on or off campus; Violent, abusive, disruptive or destructive behavior; Sexual relations
occurring in public areas of campus; major alcohol violations
 Providing false information to your immediate supervisor or other college official (includes
falsifying documents)
 Loss (not immediately reported) or misuse of a master key
 GPA below 2.0 or GPA below 2.5 AFTER one semester of academic probation
APPEALS
Staff members may appeal any discipline case to the Assistant/Associate Director of Residence Life
within two working days of the decision. Further appeals will be heard by the Associate/Director of
Residence Life. The appeal must be in writing and show due cause, for example: new evidence. Each
case will be unique and confidential. The Director of Residence Life reserves the right to make a final
decision based on their interpretation of the events, evidence and specific person(s) involved in the
case.
RE-HIRING PROCESS FOR CURRENT RAs
Resident Assistants are hired for one academic term year only; re-hire decisions will be based on
performance as a current Resident Assistant combined with an individual interview.
Actions speak louder than words, so RA’s who receive “poor” or “needs improvement” statuses in
evaluations or who have received written warnings or been placed on probation should seriously review
their past performance in conjunction with present and potential future performance before re-applying.
All decisions made for hiring (new OR returning) will be based on creating the best possible team for the
upcoming year.
Apply online for RA position
between February 1-10th
(general process), Include:
* updated resume
One Individual Interview
(with 2 professional staff)
week of February 18-22
*updated cover letter
RA's recieve their hire/no
hire decision in a meeting
with professional staff by
March 8th
HIRING PROCESS FOR RADs
RA’s who have been employed for one full academic year (two semesters) should also consider applying
for the Resident Assistant Director position. The full Resident Assistant Director Position is posted under
“contracts” on the RA website if you would like more information, or you can see a Professional Staff
member.
The Resident Assistant Director application will be live the week PRIOR TO the Resident Assistant
application going live. RADs will be selected prior to group process and will be expected to participate in
all nights of group process (pending class conflicts).
Apply online for RAD position
between January 28th &
February 1st, Include:
* updated resume
* updated/tailored cover letter
One individual interview (with
two professional staff) week of
February 4th-8th
RA's will recieve their RAD
hire/no hire decision in a
meeting with professional staff
before February 18th
RESIDENT ASSISTANT DIRECTOR PERFORMANCE EVALUATION
Office of Residence Life –MC 2068
Phone: (352) 588-8268
Resident Assistant: ________________________________
Department/Center: ____Office of Residence Life_______ SID#: _____________________________
Directions: Place the appropriate number in the space provided that best describes the employee’s
performance using the following point system:
1 POOR
2 NEEDS IMPROVEMENT
3 MEETS EXPECTATIONS
4 EXCEEDS EXPECTATIONS
1. Supervision
 Hold & document one-on ones with each RA once per pay period
 Available and accessible to Resident Assistants & residents of area
 Effectively mediates conflicts and maintains confidentiality
 Attend weekly RAD meetings on time
 Hold weekly staff meetings for area with printed agenda
 Complete weekly campus on-call responsibilities/documentation
 Schedule and complete 10 office hours/week in the Residence Life office
 Supervise/Co-supervise Residence Life committee
 Complete end-of-the-semester evaluations and provide feedback to staff
 Holds staff accountable and documents performance issues
FALL
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SPRING
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COMMENTS:__________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
2. Facilities/Management
 Documents & submits bi-weekly maintenance/cleaning checklists
 Completes/submits weekly area audits appropriately
 Attends and participates in all department functions as expected
(Opening/Closing, RA Recruitment/Selection, Housing Selection, etc.)
 Manages opening and closing paperwork and staff responsibilities
 Uses master key appropriately
 Submits area RCRs and signature rosters in a timely manner
 Train/assist RAs and residents on submitting maintenance requests
 Thorough completion of health and safety inspection/ fire drill paperwork
FALL
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SPRING
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COMMENTS:__________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
3. Community Development/Programming
 Facilitates interaction among residents/promotes community
 Quality check & documentation of RA’s monthly bulletin boards & door decs
 Ensures flyers in area are timely and within posting guidelines
 Acts as referral agent for RAs and residents
 Timely completion of supervisory paperwork for all programs
 Timely submission of program paperwork to Assistant Director
FALL
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SPRING
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
Attends/provides feedback for one program of each RA in the semester
____
_____
COMMENTS:__________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
4. Training and Development
 Attends/participates in all Residence Life training (fall, spring, in-services)
 Lead training sessions and role model leadership for Resident Assistants
 Works as a team player within the department
 Effectively balance student, RAD and personal responsibilities
 Supports University and Department events
 Submits bi-weekly OTM nominations to supervisor and the NRHH website
FALL
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SPRING
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COMMENTS:__________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
5. University Representative
 Timely and prepared (weekly RAD 1:1 report) for 1:1’s with supervisor
 Timely communication (email, phone, RAD mailbox)
 Demonstrates a positive & enthusiastic attitude as a University representative
 Acts in a manner that is inclusive and shows respect for all residents
 Adheres to University and Residence Life policies, State and Federal laws
and policies relating to the RA/D position and resident students
 Maintains positive relationships with Custodial and Maintenance Staff,
Campus Safety and other staff who work in conjunction with Residence Life
 Understands and follows the Electronic Media policy for Residence Life staff
 Professional , timely & accurate in completing administrative tasks
FALL
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SPRING
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COMMENTS:__________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
FALL SEMESTER GPA: _______
SPRING SEMESTER GPA: _______
FALL SEMESTER CUMMULATIVE GPA: _______
SPRING SEMESTER CUMMULATIVE GPA: ______
Resident Assistant Director Comments:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_______________________________________________
Signature
Date
________________________________
Supervisor: