Wellness Committee On site meeting- Denver, February 11 & 12, 2013
2012 Wellness program evaluation:
Did well: 10,000 steps a day challenge, Fruit of the month prize, Fitbit, Herb Garden
Do better: improve communication, Herb Garden- could have benefited from follow up instructions,
feedback to how the garden was growing, garden care, Delegate “Next Steps” and timeline, Onsite
Wellness coach for each facility, Commuter discounts
*Post minutes of wellness calls to group site
2013 Wellness Budget:
Completion of Biometric screenings- Sam Christensen, Audrey Chapo, Linda Walck
Platinum $100 seed money for HAS accounts& Gold program $100 towards Benefit costs. Eligible
participants are FT employees on RV Cigna Health Plan.
“Do you know your numbers?” rollout with Biometrics Screening, set up wellness seminar for Weds.
April 3 & Thursday, April 4 at 4PM EST. Rebecca will check with Cigna to see if seminars can be
separated into 2, 30 minute programs for direct patient care staff participation.
Develop a project plan for communication of timelines for screenings, keep it “All about You”,
Confidential data, Know Your Numbers – WebEx Seminar, Why we are gathering data, to reduce costs to
our employees. Instructions on how to complete Screening, how to enter data into MYCIGNA.COM.
Make an appt with your Primary Care Physician to complete testing and enter results prior to June 1, 13.
Complete Health Assessment on MYCIGNA.com.
If not enrolled in RVM Benefits, contact your insurance provider for information of Biometric screening.
Table Tents for ea facility. Communication to CC’s to promote employee participation. Communicate to
officers, directors, CCs.
Email, Posters, mail to eligible participants home address.
Timeline- complete biometric screening by June 1st, 2013.
1st draft completed by March 4th. Review on Wellness call Friday, March 15th at 3PM EST.
 Check with Cigna to see if they have posters for Biometric Screenings.
 Project calls q 2 weeks until Biometric Screening is completed.
Budget $325 x 2 calls = $650.
 Communicate to RVMALL on March 18th to kick off program.
Wellness Seminars- Donna Abline & Amy Fox: NEED TIMELINES OF CC/RD response needed
6 Regions: No. Jersey/So.Jersey/Dallas/Beaumont/Corporate/Rural
Budget $325 per session x 21 sessions + 5 free sessions. Or change to 1 session per region for 2013 plan
year. New budget $325 x 6 = $1950 total
Will not reimburse employee travel to attend sessions.
 Rebecca will check if Cigna will provide education in 2 - 30 minute sessions vs. 1 hour session
 CC chose 1 seminar that they would like for their clinic.
 CC plans date/time of day/ promote participation
Region/CC’s pick (1) seminar from the following list: and decide time/date/location
“Preventing Diabetes”
“Exercise for Busy Bodies”
“Cooking up family fun”
“Take it to heart”
“Mindful eating: controlling food intake”
“Sleep: Up all night”
“Stressbusters”
“Time Management: no time like the present”
“The keys to long-term weight loss”
Wellness Competitions/Initiatives- Prizes & Timelines
Proposed stationary pedaling challenge. Electronic tracking of total miles per device, raffle the device off
to patients after program complete.
Biggest Loser Competition: Brandy Myers & Sam Christensen :Need DATES of communication to
employees, how to promote the campaign, etc
6 month program, June 1-Nov 30, 2013.
Top prize $500
2nd place $400
3rd place $300
4th place $200
5th place $100
Total = $1500. For top 5 prizes + Participation prizes – TBD
If Active participation at 3 months- T shirt- estimated cost $10/shirt x 300 = $3000.
If participants lose > 5% of Body Weight at the 6 month mark = sports bag filled with sports bottle,
exercise on the go kit. Estimated cost 150 x $( _____ )cost of sports bag/equipment =$________
10,000 Steps Competition: Brandy Myers & Sam Christensen Need DATES of communication to
employees, how to promote the campaign, etc
Track participation at the clinic level- save $1700 in administration fees
Conversion chart for Biking to steps.
Door size posters to track individual or team progress.
“Active Participant = average 3000 steps/day
T-Shirts 1 month into program, complete T Shirt order form, have measurements of T Shirt sizes.
Team Competition- June 1- July 31st.
1st Prize Fruit of the Month for the facility and $25 gift card per active participant.
2nd Prize Edible Arrangements and $10 gift card per participant
3rd Prize Edible Arrangements
Individual Competition: timeline September 1- October 31st.
Gold Level
> 10,000 steps/day/avg
3x $250 prize value ($750 total)
Silver Level 6,000-10,000 steps/day/avg
10x $100 value ($1,000 total)
Bronze Level
3,000-5999 steps/day/avg
50 x varied value ($1,000 total)
Wellness Reimbursements: Pam Williams & Brandy Myers -Need timeline of communication to
employees
Budgeted $240/year per FT employee
 Develop a policy.
 Communication to eligible employees,
 Verify reimbursement process/ develop form, AR or HR? Brandy to confirm.
50/50 reimbursements per month up to $20/month. Original receipt of payment
Weight watchers, Gym Membership, Yoga Class, Jazzercise, Jenny Craig, Nutritional Counseling
Timeline: 1st draft available by April 1st. Review with Traci Mueller
Rollout date: April 15th, 2013
RVNet/Wellness page: Linda/ Rebecca
 Send email with link to the wellness page on RVnet.
Names & bios of wellness committee members
Post all 2013 initiatives- with link to full information/forms/timelines
Post Vitamin communications
Communication of lifestyle coaching programs available to RV Benefit participants. (Smoking cessation,
weight loss, stress management)
Promote local fitness activities: 5K, kidney walk, etc
Wellness spotlight on one employee or subject per month
Link to EAP benefits- login info for cignabehavioralheath.com site
Personal Best Portal: Amy Fox, Rebecca Guilliams NEED TIMELINE FOR START UP OF COMMUNICATIONS
Clinic designated Health Coach –print for clinic postings.
Train health coach for printing, site overview
No cost for accessing materials. Costs paid for 2013 year.
Reassess for 2014, annual cost $2500.
 send bi-weekly email /wellness communication from the available info.
 Email to RVMALL- link to postings
 Post the walking campaigns in conjunction with the 10,000 steps a day program
RV Wellness Logo
Committee would like to see activity as a symbol of wellness, suggested adding a running man figure to
the logo, try the logo with a large runner and a smaller apple or the outline of the apple.
 Rebecca will follow up with Kim Travis.
401K sessions Rebecca need dates FOR CALENDER
 March 2013. Develop Q&A as a resource for employees.
EAP Linda Walck, Tonya McCurdy, Pam Giesler NEED TIMELINE/UPDATES
Leadership project ties into wellness.
Continue with rollout of employee awareness/education of what is available.
WELCOA- Brandy
Table discussion until March 15th call.
 Review WELCOA site prior to the discussion.
Groupsite Rebecca and Linda
 maintain the calendar on groupsite,
 send invitations for monthly conference calls: 2nd Friday of every month at 2PM EST/1PM CT/12
MTN and develop the Agenda for the call.
Committee member responsibilities:
 Work with your project partners to stay on target with action steps.
 Update Groupsite profile with your photo by March 15th.
 All members need to set notifications at q 1 week by March 15
 All members need to communicate if they are falling behind target, if they need additional
support, and must notify the group if they cannot attend the scheduled call.
 All action steps need to be completed and updated on groupsite regardless of whether you can
attend the call or not.
 Send agenda items to the Groupsite by the Wednesday prior to the monthly call.
 Read groupsite notifications and comment that you have read it and any comments to show
active participation in the site.
Wellness Coach at each location:
We are looking for energetic individuals to take on the wellness Coach role at each location.
Responsibilities include updating the wellness bulletin board, document progress of employees
participating in wellness programs, read emails from Wellness Committee, and follow up on action
steps, attend a 30 minute call for each rollout.
Benefits for the Wellness Coach- Recognition for team work, promoting the RV Difference culture,
T shirt “coach”, gain experience of reporting at staff meetings, energizing participation in wellness
programs
Rollout Health Coach Role on May 1st.
 Call with CC’s to rollout the wellness programs, and the Wellness coach before/on April 12th.
 Create email distribution list for RVMWellnessCOACH@renalventures.com
Committee member responsibilities:
 Work with your project partners to stay on target with action steps.
 All Wellness committee members need to set up their information to include a photo by March
15th.
 All members need to set notifications at q 1 week.
 All members need to communicate if they are falling behind target, if they need additional
support, and must notify the group if they cannot attend the scheduled call.
 All action steps need to be completed and updated on groupsite regardless of whether you can
attend the call or not.
 Send agenda items to the Groupsite by the Wednesday prior to the monthly call.
 Read groupsite notifications and comment that you have read it and any comments to show
active participation in the site.
Follow up on :
 Education computer available for employee use in each facility
 Audrey Chapo- October- plant based diet information
 Set up Introduction to all Directors before the March 15th rollout of Biometric screening
 Foot Check T Shirts for new acquisitions? Beaumont facilities, RV Difference Initiative